Are you a detail-driven professional with a passion for numbers, problem-solving, and helping things run smoothly behind the scenes? Horst Systems is hiring an Accounting & Sales Administrative Specialist to support both our Accounting and Sales teams.

In this role, reporting to the Senior Accountant, you'll take ownership of Accounts Receivable—from invoicing to collections—while supporting Sales Order and Purchase Order processes. You’ll also help with Accounts Payable tasks and play a key part in ensuring timely and accurate financial reporting. If you're ready to grow your accounting skills in a collaborative, fast-paced environment, we’d love to hear from you.

What’s in It for You?

• Have a lasting and positive impact on our customers
• Play a role in our business growth and success
• Competitive salary based on skill and experience. The starting range is $20 to $28 per hour ($45,760 to $64,000 annually) with a 44 hour work week.
• Monday to Friday work schedule
• Year end bonus
• Paid training and development
• Health care spending account and company pension plan

Key Responsibilities

Accounts Receivable (AR)

• Prepare invoices for customer accounts, including contract billing, T&M jobs, and freight
• Manage collections and follow up on overdue payments
• Respond to customer inquiries and manage the AR inbox
• Prepare reports (e.g. unbilled costs, monthly accruals)
• Scan and organize invoice packages electronically
• Support month-end reporting and account reconciliations

Sales Support

• Enter and update Purchase Orders and Sales Orders
• Assist with contracts, customer setup, order revisions, and confirmations

Accounts Payable (AP)

• Match credit card receipts and post charges in accounting software
• Support cheque runs and invoice reconciliation
• Assist with AP data entry and vendor statement reviews
• Manage AP inbox and document organization

General Administration

• Update customer records and close completed orders
• Maintain accurate customer lists in internal systems
• Assist with ad hoc reports and tasks as needed
• Reception duties shared with the HR and Operations Administrative Specialist
• Other duties as they arise

What You Bring

· Post-secondary education in business, accounting or related is required, or 5+ years of demonstrated experience

· Experience with Accounts Receivable/Payable, ideally in a manufacturing, agriculture or service environment

· Comfortable using QuickBooks (or similar accounting software)

· Strong Excel and Microsoft Office skills

· Excellent attention to detail and a high level of accuracy

· Dependable, coachable, and eager to learn

· Strong communication skills—both written and verbal

· Ability to manage time, prioritize, and adapt to changing priorities

· A collaborative attitude and a willingness to dig into the “why” behind the numbers

Ready to apply? Due to the high volume of resume, please apply through our Careers page at www.horstsystems.com/careers using the “Upload Document” feature. Be sure to include a cover letter that clearly outlines your qualifications and why you’re a strong fit for this role.

This position will remain open until filled. Only those selected for further screening will be contacted. We welcome recent college and university graduates, as well as individuals looking to grow or transition in their careers.

This job will be posted until filled. Only qualified applicants will be contacted.

We thank all applicants for their interest, however, only those selected for further screening will be contacted. Horst Systems Ltd. is dedicated to maintaining a respectful, fair and equitable work environment, and welcomes submissions from all qualified applicants. If accommodation is required during the selection or interview process, it will be available upon request. This job posting is available in an accessible format upon request.

Job Types: Full-time, Permanent

Additional pay:

• Bonus pay

Benefits:

• Company pension
• Dental care
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Elmira, ON: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Are you familiar with Quickbooks or similar software?
• How many years of administrative experience do you have?

Education:

• Secondary School (preferred)

Work Location: In person

Expected start date: 2025-07-21