Job Title: Admin Assistant/Receptionist (On-site) Reports to : People & Culture Manager Date: July 2025 About Merrithew Merrithew® is the global leader in mind-body education and equipment. Founded in 1988, the company has trained more than 80,000 instructors and partners worldwide, developed six innovative education programs— STOTT PILATES®, ZEN

• GA®, Total Barre®, Halo® Training, Merrithew Fascial Movement and CORE™ Athletic Conditioning & Performance Training™— and has produced an extensive line of professional and at-home equipment and accessories for personal and professional use.

Join Merrithew in its mission to inspire people worldwide to lead healthier lives through premium education programs and cutting-edge equipment. With a focus on world-class education and industry-leading equipment, Merrithew is dedicated to promoting optimal fitness and wellness for all.

Position Overview The Administrative Assistant/Receptionist is responsible for providing administrative support to maintain the efficient and effective operation of the office. This role involves tasks including correspondence, scheduling, document preparation, and supporting internal teams. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities with professionalism and discretion.

Key Responsibilities

• Greet visitors and clients in a professional and friendly manner
• Answer and route incoming calls and emails to appropriate departments
• Manage reception area to ensure it is clean and welcoming
• Receive and distribute mail, packages, and deliveries
• Maintain visitor logs and security protocols
• Schedule meetings, appointments, and conference rooms
• Prepare and edit correspondence, reports, and other documents
• Handle data entry, filing, scanning, and record keeping
• Support internal departments with general administrative tasks
• Coordinate courier services and logistics
• Provide general administrative support including correspondence mailing, scanning, faxing, and copying.
• Schedule meetings, appointments, and travel arrangements.
• Assist in the preparation of regularly scheduled reports and presentations.
• Respond to incoming calls, emails, and other communications internally and externally.
• Support team members and departments as needed for events, reports, and administrative projects.
• Other tasks and responsibilities as needed.

Skills And Qualifications

• Education:

• High school diploma; post-secondary education or diploma in Office Administration is an asset

• Experience:

• Minimum 2 years in an administrative/receptionist role

• Skills & Competencies:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Excellent written and verbal communication skills

• Strong organizational and time-management skills.

• Ability to work independently and in a team environment.

• Professional demeanor and strong interpersonal skills.

• Fitness industry experience is an asset

Merrithew™ is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA).

Merrithew is committed to providing a barrier-free access workplace. If you need accommodation at any stage of your application, or want more information on our accommodation policies, please contact us “careers@merrithew.com”

Merrithew™ is proud to be an Equal Opportunity Employer. Our organization respects and follows the letter and spirit of the Ontario Human Rights Code. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other code grounds.