In health care settings, the behind-the-scenes work helps keep patient care moving forward. As a Total Rewards Assistant you’ll ensure that data and details are handled flawlessly. From updating employee records and processing essential data, to supporting benefits administration, your attention to detail will have a direct impact on payroll accuracy and employee transitions, helping ensure our teams can focus on patient care.

Is this you?
Accuracy matters, and you thrive in roles where attention to detail makes all the difference. Whether you’re updating employee records, processing employee changes, or verifying confidential information, your meticulous approach ensures nothing slips through the cracks. You understand that even small errors can have significant downstream effects, and you take pride in double-checking your work to ensure smooth, error-free operations. Your ability to manage multiple tasks without sacrificing quality makes you an essential part of the HR team, keeping processes running seamlessly.

You thrive in environments where priorities can shift at a moment’s notice. Your ability to stay organized, focused, and adaptable ensures that no matter how many tasks come your way, you handle them with efficiency and professionalism. Colleagues know they can count on you to follow through reliably, maintaining a calm and resourceful approach even when juggling competing demands.

Are you an early career HR professional eager to gain hands-on experience and develop your skills in a dynamic, impactful setting? In this role, you’ll have the chance to work directly with HR processes and employees, providing a solid foundation for growth.

About the Total Rewards Team:

At Sinai Health, we believe in investing in our people. The Total Rewards team plays a key role in this by developing and managing programs that promote the well-being of over 7,000 employees, both professionally and personally.

We offer competitive compensation and innovative benefits programs designed to enhance the employee experience at Mount Sinai and Hennick Bridgepoint Hospitals. Our team collaborates closely with leaders to ensure these programs reflect the diverse needs of our workforce.

As Sinai Health evolves, we continuously adapt our strategies to stay aligned with organizational priorities. By fostering a positive and equitable workplace, we help maintain employee engagement and support long-term satisfaction.

In this role you will:

• Enter employment data into the Human Resources Information System (Dayforce) for new hires, terminations, transfers, and leaves based on completed forms.
• Complete data entry for benefit and pension programs in carrier administrative websites (Manulife and HOOPP)
• Track and input wage increases related to anniversaries and part-time hours worked, following established schedules and checklists
• Coordinate documentation for new employee onboarding, ensuring all required HR documentation/paperwork is completed and submitted
• Provide employees with standard benefit materials, enrolment documents, and relevant HR information packages
• Prepare and action monthly reports related to employee parking, staff lists, and reminder codes for upcoming contract end dates and work permit expirations, ensuring timely follow-up and updates in the system
• Organize and compile HR documents at the end of each pay period to ensure they are complete, properly labeled and ready for filing
• Maintain confidentiality and handle sensitive employee information with discretion
• Perform other duties consistent with the job classification as required

Job Requirements

Job Requirements:

Mandatory

• Successful completion of a college diploma in human resources or related field from an accredited educational institution

• 1 year of recent and related experience

• Applicants with proven equivalent and related training and experience may also be considered

Preferred

• Previous experience working within a large and complex health care environment

• Successful completion of internship/co-op placement

• Experience with data entry in Dayforce

Skills and Knowledge

• Strong technical skills and proficiency in Microsoft Office (especially Excel, Word, and Outlook) for managing HR data and documents
• Demonstrates a high level of accuracy, reliability, and professionalism in handling sensitive employee information and routine HR processes
• Resourceful and dependable, with a strong work ethic and the ability to maintain confidentiality in all aspects of data entry and administrative tasks
• Able to follow established procedures and escalate questions appropriately, using sound judgment when managing routine inquiries
• Adaptable and efficient in a fast-paced, high-volume environment with shifting priorities and tight deadlines
• Demonstrated satisfactory work performance and attendance history

If this sounds like you and you feel ready to build your career within human resources, apply now and let us know why you’d be a great addition to our team.