Job Description Section: Clerk's Services

Division: Legal and Clerk's Services

Department: Corporate Services

Initial Reporting Location: Tom Davies Square

Job Status: Limited position

Estimated Probable Duration: Up to eighteen (18) months

Number of Vacancies: 1

Affiliation: CUPE 4705 Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: Group 11 $31.79 to $39.50 per hour

The start date will follow the selection process. Characteristic Duties: Under the supervision of the Manager of Clerk’s Services/Deputy City Clerk.

• Ensure all statutory obligations and responsibilities of the Court Clerk are fulfilled in accordance with the Provincial Offenses Act.
• Prior to court opening ensure that all court dockets for all Provincial Offices court matters are received, verified, and processed in accordance with the Provincial Offences Act and office processes. Ensure completeness of court information. Maintain custody and control of all information and Certificates of Offence.
• Prepare the courtroom for proceedings; post and distribute dockets; ensure necessary parties are present; ensure documents required to administer oaths and affirmations are available; gather information and calendars from appropriate stakeholders.
• Ensure proper protocol and operation of the courtroom during proceedings; open and close court as per the rules of Ontario Court of Justice, recess, adjourn, call cases and page parties.
• Arraigns defendants; swear in witnesses, interpreters, and defendants; records pleas, case information, dispositions, and actions on charging documents; ensures that all documentation is complete.
• Prepares and issues court forms and legal documents, including but not limited to adjournments, seizure and payment slips, warrants, probation and other court orders and case dispositions documents.
• Record verbatim court proceedings; respond to requests during court sessions to read back verbatim evidence, make annotations; ensure efficient operation of all electronic monitoring and transcribing equipment.
• Ensure court decisions are endorsed accurately.
• Update court dispositions.
• Record court sitting time.
• Following the close of court, verify court docket is correct and accurately matches the court file, and ensure that court docket financial file is accurate for collection and enforcement purposes.
• Prepare official transcripts of court proceedings to be sent to certified transcriber; ensure court records are maintained in accordance with retention requirements; maintain files and records of transcripts, correspondence, and all other related matters.
• Ensure proper receipt and handling of exhibits, including labelling, recording (ICON) and transfer to exhibit custodian.
• Monitor scheduling needs for interpreters and special trials; monitor the progress of ongoing cases; ensure offence charges are translated into French for court use for trials to be held in French.
• Exchanges information with all those involved in the Court process, including: judiciary; prosecutors; lawyers and agents; enforcement and government agencies; citizens.
• Perform the duties of the ZOOM Clerk, including pre-court set-up, running the court proceeding on the ZOOM platform, troubleshooting any problems, and communicating with defendants and stakeholders.
• Work in conjunction with and provide backup support to POA Court Support Clerks.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

Qualifications

• Successful completion of Community College Diploma in Law Clerk Program or equivalent.
• Over one (1) year and up to and including two and one half (2 ½) years of related court reporting/monitoring or legal experience.
• Knowledge of legislation and court processes and proceedings including protocol and etiquette with the ability to exercise discretion, judgement, and diplomacy.
• Exceptional attention to accuracy and detail.
• Exceptional organization skills with the ability to multi-task and work in a fast paced, high volume, public and formal environment.
• Ability to work independently and as part of a team.
• Demonstrate and proven ability related to computer software and administrative systems in a Windows environment (e.g., word processing, information input and retrieval on electronic database system, including Integrated Court Offences Network (ICON).
• Proficiency in the use of ZOOM or other virtual meeting web applications
• Excellent use of English; verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance, and former employment history.
• Physical capability to operate a vehicle safely, possession of a valid driver's licence and an acceptable driving record, will be considered an asset.

Competencies: Competency Library - Level 1 Proficiency

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity range of pay: $30.44 to $36.75 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

How To Apply If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Thursday, July 10, 2025 . For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada? The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

Contact Us For technical difficulties, issues, questions or accommodations with an application made online email myJOBS@greatersudbury.ca