About the role
Bradford Jacobs is assisting an AI drone solutions company, helping business customers improve mission-critical business operations. Since 2017, the company has leveraged software development expertise and grown drone design and manufacturing capabilities.
Overview:
We're looking for a driven, ultra-organized Executive Assistant to support our high-performing CEO in both business and personal matters. This is a fast-paced, high-responsibility role that demands flexibility, discretion, and sharp attention to detail. You’ll work closely with the CEO’s Personal Assistant and operate from the CEO’s home office as needed.
What You’ll Do:
- Manage a packed calendar, meetings, and complex travel schedules
- Handle confidential information with absolute discretion
- Support day-to-day operations and administrative tasks
- Coordinate international travel and logistics
- Partner with the CEO’s Personal Assistant for seamless planning
- Track expenses and manage reports in QuickBooks
- Prepare documents, emails, presentations, and conduct research
- Accompany CEO on trips and assist during meetings
- Occasionally run personal errands and manage home-related tasks
- Stay composed and efficient under pressure
What You Bring:
- 5+ years’ experience in a senior EA or similar role
- Bachelor’s degree
- Strong Microsoft Office + QuickBooks skills
- Fast, accurate typing and multitasking abilities
- Fluent in English (additional languages a plus)
- Valid driver’s license
- Highly organized, responsive, and professional
- Willingness to work evenings/weekends as needed
You’re the Right Fit If You:
- Thrive in high-stakes, fast-moving environments
- Are proactive, discreet, and service-oriented
- Adapt quickly and think on your feet
- Are comfortable working in private settings and managing multiple priorities
This is a 100% on-site position based in Toronto.
About Bradford Jacobs
Bradford Jacobs streamlines business globalisation, offering global consultancy for international growth tailored for small and medium enterprises. Our expertise spans large-scale enterprise solutions, enabling seamless business operations across borders.
We support your business through every stage of international expansion, from rationalising operations to organisational restructuring. By eliminating the complexities of global business, we help you understand new markets, identify opportunities, and attract top international talent while ensuring full compliance, all without needing a local entity.
Our services include: • HR Consultancy • Employer of Record (EOR) • Global Payroll • Talent Acquisition • Entity Formation • Office Space • Employee Benefits • Salary Banding & Benchmarking
Our solutions will: • Increase profitability • Enhance flexibility in expansion plans • Reduce costs for expansion and employee relocation • Minimise employment risks • Facilitate entry into new markets • Boost organisational efficiency
Bradford Jacobs makes global business simple, providing everything you need to thrive and grow internationally without borders.
About the role
Bradford Jacobs is assisting an AI drone solutions company, helping business customers improve mission-critical business operations. Since 2017, the company has leveraged software development expertise and grown drone design and manufacturing capabilities.
Overview:
We're looking for a driven, ultra-organized Executive Assistant to support our high-performing CEO in both business and personal matters. This is a fast-paced, high-responsibility role that demands flexibility, discretion, and sharp attention to detail. You’ll work closely with the CEO’s Personal Assistant and operate from the CEO’s home office as needed.
What You’ll Do:
- Manage a packed calendar, meetings, and complex travel schedules
- Handle confidential information with absolute discretion
- Support day-to-day operations and administrative tasks
- Coordinate international travel and logistics
- Partner with the CEO’s Personal Assistant for seamless planning
- Track expenses and manage reports in QuickBooks
- Prepare documents, emails, presentations, and conduct research
- Accompany CEO on trips and assist during meetings
- Occasionally run personal errands and manage home-related tasks
- Stay composed and efficient under pressure
What You Bring:
- 5+ years’ experience in a senior EA or similar role
- Bachelor’s degree
- Strong Microsoft Office + QuickBooks skills
- Fast, accurate typing and multitasking abilities
- Fluent in English (additional languages a plus)
- Valid driver’s license
- Highly organized, responsive, and professional
- Willingness to work evenings/weekends as needed
You’re the Right Fit If You:
- Thrive in high-stakes, fast-moving environments
- Are proactive, discreet, and service-oriented
- Adapt quickly and think on your feet
- Are comfortable working in private settings and managing multiple priorities
This is a 100% on-site position based in Toronto.
About Bradford Jacobs
Bradford Jacobs streamlines business globalisation, offering global consultancy for international growth tailored for small and medium enterprises. Our expertise spans large-scale enterprise solutions, enabling seamless business operations across borders.
We support your business through every stage of international expansion, from rationalising operations to organisational restructuring. By eliminating the complexities of global business, we help you understand new markets, identify opportunities, and attract top international talent while ensuring full compliance, all without needing a local entity.
Our services include: • HR Consultancy • Employer of Record (EOR) • Global Payroll • Talent Acquisition • Entity Formation • Office Space • Employee Benefits • Salary Banding & Benchmarking
Our solutions will: • Increase profitability • Enhance flexibility in expansion plans • Reduce costs for expansion and employee relocation • Minimise employment risks • Facilitate entry into new markets • Boost organisational efficiency
Bradford Jacobs makes global business simple, providing everything you need to thrive and grow internationally without borders.