Markham Corporate - Executive Assistant
Top Benefits
About the role
Location: Markham, ON (onsite)
Position Type: Full Time - Permanent
Reporting: President & CFO
Start Date: As Soon As Possible
Hours: Monday to Friday, 8:00am – 5:00pm
Compensation: $75,000 - $85,000 per annum
About Miller Waste Systems:
Miller Waste Systems Inc. has been in operation since 1961. As a proudly Canadian, privately owned and operated Waste Company, Miller Waste is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba, and currently operates out of more than 30 locations.
Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America.
Join us and become a part of the Miller Waste team and be a part of something great, where you can make a difference.
Summary:
The Executive Assistant manages the day-to-day administrative and time management activities for both the President and Chief Financial Officer. This includes calendar management, meeting preparation, social media presence, administrate policies and procedures, general office administration, document preparation, communications support, and other professional support.
Responsibilities:
- Acting as main point of contact for both the President and CFO on daily support needs
- Preparing reports, presentations, communications for the Executives
- Working closely with Executive and Leadership team and supporting operational needs
- Proactively ensuring the needs of the Executive are identified and providing timely support with information, documents, research, and completed projects
- Developing and maintaining a well-organized filing system(s)
- Scheduling meetings, coordinating business planning sessions, managing meeting materials, taking minutes, and coordinating Executive calendars
- Anticipating needs based on an understanding of the Executive
- Coordinating travel, hotel arrangements, expense reporting, meetings
- Assisting Executives with special projects
- Participate in passive recruitment
- Participate in a range of activities from mundane tasks to participating in executive responsibilities
•
Competencies & Qualifications:
- Minimum of 3 years’ experience as an executive assistant is preferred
- Business administration diploma, certificate or related field is preferred
- Digitally proficient with strong computer skills including proficiency in MS Office and various Social Media platforms
- Experience using an expense management system and general accounting, or bookkeeping skills is an asset
- Experience coordinating travel for executives
- Strong communication, writing, and presentation skills
- Takes pride in project ownership and meeting timelines and responding to requests
- Ability to travel locally, as needed with a valid G Drivers’ Licence
- Strong respect for and adherence to confidentiality
- Criminal background check and or bonding may be requested prior to hiring
Posting closing date: This posting will remain active until it has been filled.
We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.
Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.
We are committed to providing person with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.
Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 60 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.
About Miller Waste Systems
Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management, providing governments and industries with a wide range of services in the provinces of Ontario, Nova Scotia, New Brunswick and Manitoba. Miller has over 50 years’ experience in the waste management sector and operates out of 30 locations. The Company operates over 850 collection vehicles and employs over 1,300 personnel specializing in the collection, haulage, disposal of waste, processing of recyclables and organic waste. Miller provides residential curbside waste and recycling collection, as well as IC&I collection to more than 50 municipalities in Canada.
Markham Corporate - Executive Assistant
Top Benefits
About the role
Location: Markham, ON (onsite)
Position Type: Full Time - Permanent
Reporting: President & CFO
Start Date: As Soon As Possible
Hours: Monday to Friday, 8:00am – 5:00pm
Compensation: $75,000 - $85,000 per annum
About Miller Waste Systems:
Miller Waste Systems Inc. has been in operation since 1961. As a proudly Canadian, privately owned and operated Waste Company, Miller Waste is a leader in waste management and diversion, providing governments and industries with a wide range of services in the province of Ontario, Nova Scotia, New Brunswick, and Manitoba, and currently operates out of more than 30 locations.
Our people are our number one asset and together we are working towards achieving our vision to be the most trusted, most operationally excellent integrated waste provider in North America.
Join us and become a part of the Miller Waste team and be a part of something great, where you can make a difference.
Summary:
The Executive Assistant manages the day-to-day administrative and time management activities for both the President and Chief Financial Officer. This includes calendar management, meeting preparation, social media presence, administrate policies and procedures, general office administration, document preparation, communications support, and other professional support.
Responsibilities:
- Acting as main point of contact for both the President and CFO on daily support needs
- Preparing reports, presentations, communications for the Executives
- Working closely with Executive and Leadership team and supporting operational needs
- Proactively ensuring the needs of the Executive are identified and providing timely support with information, documents, research, and completed projects
- Developing and maintaining a well-organized filing system(s)
- Scheduling meetings, coordinating business planning sessions, managing meeting materials, taking minutes, and coordinating Executive calendars
- Anticipating needs based on an understanding of the Executive
- Coordinating travel, hotel arrangements, expense reporting, meetings
- Assisting Executives with special projects
- Participate in passive recruitment
- Participate in a range of activities from mundane tasks to participating in executive responsibilities
•
Competencies & Qualifications:
- Minimum of 3 years’ experience as an executive assistant is preferred
- Business administration diploma, certificate or related field is preferred
- Digitally proficient with strong computer skills including proficiency in MS Office and various Social Media platforms
- Experience using an expense management system and general accounting, or bookkeeping skills is an asset
- Experience coordinating travel for executives
- Strong communication, writing, and presentation skills
- Takes pride in project ownership and meeting timelines and responding to requests
- Ability to travel locally, as needed with a valid G Drivers’ Licence
- Strong respect for and adherence to confidentiality
- Criminal background check and or bonding may be requested prior to hiring
Posting closing date: This posting will remain active until it has been filled.
We realize that you may not feel you have every qualification listed and that working to secure a career can be stressful. If you feel that you meet most of the company’s needs and that your passion for your work adds value to a growing company, we would still love to hear from you.
Miller Waste Systems is committed to equity, diversity and inclusivity in the workplace, we welcome applications from women, racially visible individuals, people with disabilities, indigenous peoples, and LGBTQ2S+ persons.
We are committed to providing person with disabilities with equal opportunities and standards of goods and services and are fully compliant with applicable provincial Disabilities Acts.
Miller Waste Systems strives to be an employer of choice. As a proudly Canadian, privately owned and operated Waste Company we have over 60 years’ experience of providing quality service to all our customers. We have been successful in achieving this goal by providing a family and employee centric environment at all our locations. We provide industry leading work environment and compensation, benefits, and pension programs.
About Miller Waste Systems
Miller Waste Systems Inc. has been in operation since 1961. Miller is a leader in waste management, providing governments and industries with a wide range of services in the provinces of Ontario, Nova Scotia, New Brunswick and Manitoba. Miller has over 50 years’ experience in the waste management sector and operates out of 30 locations. The Company operates over 850 collection vehicles and employs over 1,300 personnel specializing in the collection, haulage, disposal of waste, processing of recyclables and organic waste. Miller provides residential curbside waste and recycling collection, as well as IC&I collection to more than 50 municipalities in Canada.