Administrative Support Agent, Class I
About the role
Posting Number : LAW-S25-26-3576
Job Title : Administrative Support Agent, Class I
Constituent College : Champlain – St. Lawrence College
Work Location : Quebec (Borough of Sainte-Foy)
Service : Academic Services
Reporting to : Coordinator of administrative services, auxiliary services, and student services
Job City : Quebec
Position Status : Regular Full-time
Job Description :
Reporting to Mr. Timmy Jones, Coordinator of administrative services, auxiliary services and student services, the incumbent will perform a variety of administrative and customer service duties for the academic and continuing education sectors of the college.
What you'll conquer every day
- Answer, transfer, and place telephone calls and provide information of a general nature.
- Greet, inform, and guide students and visitors to the Campus in accordance with established procedures.
- Prepare various texts and graphs using word processing and spreadsheet software.
- Provide all photocopying services (except exams).
- Receive and distribute in-coming mail including internal mail from students and staff.
- Prepare outgoing mail and bring mail to the main post-office on occasion.
- Enter all room reservations on the central room reservation system.
- Post notices on the bulletin boards.
- In charge of the ‘Lost and Found’ objects of the students
- Distribute mailbox, office and elevator keys and provide photocopier access codes.
- Keep a registry to monitor the lending of the ‘Master Key’.
- Distribute and collect all types of forms from the students.
- Report malfunctioning of parking system to the Buildings and Grounds personnel.
- Control parking gates for visitors from the reception computer.
- Distribute and collect fees for printing and photocopy cards.
- Receive faculty absence notices and enter information in the system
- Ensure the follow-up of the general email College address welcometoslc@crcmail.net
- Provide when needed support to the administrative and auxiliary services coordinator
- Perform all other related tasks
Requirements :
What makes you the one
- A diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
- Great attention to detail;
- Show confidentiality;
- Excellent communication skills;
- Ability to establish interpersonal relationships and to work in a team;
- Proficient in English and French, both oral and written;
- Proficient with the Microsoft Office Suite;
- Ability to work with online platforms;
- Knowledge of the Cégep network.
Required Tests : Language test
Work Schedule : 35 hours per week
Salary Scale : Between 24,36$ and 27,24$ per hour
Anticipated Start Date : 2025-07-09
Start of Posting Period : 2025-06-23
End of Posting Period : 2025-07-08
Champlain Regional College is an equal opportunity employer and invites candidates to signify their belonging to groups targeted by the Act respecting equal access to employment in public bodies.
Comments :
We thank all applicants for their interest, however only those selected for an interview will be contacted.
Note that a cover letter is mandatory with your application, therefore please be sure to submit yours.
If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.
About Champlain Regional College
Champlain Regional College is the only English-language college with multiple constituent colleges serving three administrative regions: the Montérégie (16), the Estrie (05), and the Capitale-Nationale (03). The Québec Government defines the College as a single corporate entity, which the Board of Governors respects when dealing with issues of governance and finance. However, one of the College’s greatest strengths is the Board’s appreciation for each constituent’s distinct culture and traditions, and recognition of their unique circumstances and needs.
Each constituent college offers a unique and rich experience to its students based on its particular history, culture, and traditions. While each constituent college is based in an administrative region, it is important to note that Cégeps have “open borders” and serve all regions of Québec. For example, our St. Lawrence and Lennoxville constituent colleges regularly welcome students from the eastern regions of Québec such as the Côte Nord and Gaspésie.
Administrative Support Agent, Class I
About the role
Posting Number : LAW-S25-26-3576
Job Title : Administrative Support Agent, Class I
Constituent College : Champlain – St. Lawrence College
Work Location : Quebec (Borough of Sainte-Foy)
Service : Academic Services
Reporting to : Coordinator of administrative services, auxiliary services, and student services
Job City : Quebec
Position Status : Regular Full-time
Job Description :
Reporting to Mr. Timmy Jones, Coordinator of administrative services, auxiliary services and student services, the incumbent will perform a variety of administrative and customer service duties for the academic and continuing education sectors of the college.
What you'll conquer every day
- Answer, transfer, and place telephone calls and provide information of a general nature.
- Greet, inform, and guide students and visitors to the Campus in accordance with established procedures.
- Prepare various texts and graphs using word processing and spreadsheet software.
- Provide all photocopying services (except exams).
- Receive and distribute in-coming mail including internal mail from students and staff.
- Prepare outgoing mail and bring mail to the main post-office on occasion.
- Enter all room reservations on the central room reservation system.
- Post notices on the bulletin boards.
- In charge of the ‘Lost and Found’ objects of the students
- Distribute mailbox, office and elevator keys and provide photocopier access codes.
- Keep a registry to monitor the lending of the ‘Master Key’.
- Distribute and collect all types of forms from the students.
- Report malfunctioning of parking system to the Buildings and Grounds personnel.
- Control parking gates for visitors from the reception computer.
- Distribute and collect fees for printing and photocopy cards.
- Receive faculty absence notices and enter information in the system
- Ensure the follow-up of the general email College address welcometoslc@crcmail.net
- Provide when needed support to the administrative and auxiliary services coordinator
- Perform all other related tasks
Requirements :
What makes you the one
- A diploma of vocational studies (DEP) in an appropriate specialty or a secondary school diploma or have a diploma or an attestation of studies which is recognized as equivalent by the competent authority.
- Great attention to detail;
- Show confidentiality;
- Excellent communication skills;
- Ability to establish interpersonal relationships and to work in a team;
- Proficient in English and French, both oral and written;
- Proficient with the Microsoft Office Suite;
- Ability to work with online platforms;
- Knowledge of the Cégep network.
Required Tests : Language test
Work Schedule : 35 hours per week
Salary Scale : Between 24,36$ and 27,24$ per hour
Anticipated Start Date : 2025-07-09
Start of Posting Period : 2025-06-23
End of Posting Period : 2025-07-08
Champlain Regional College is an equal opportunity employer and invites candidates to signify their belonging to groups targeted by the Act respecting equal access to employment in public bodies.
Comments :
We thank all applicants for their interest, however only those selected for an interview will be contacted.
Note that a cover letter is mandatory with your application, therefore please be sure to submit yours.
If you are applying from a mobile device (smartphone, tablet), you will receive an acknowledgment email inviting you to attach your CV in order for your application to be considered.
About Champlain Regional College
Champlain Regional College is the only English-language college with multiple constituent colleges serving three administrative regions: the Montérégie (16), the Estrie (05), and the Capitale-Nationale (03). The Québec Government defines the College as a single corporate entity, which the Board of Governors respects when dealing with issues of governance and finance. However, one of the College’s greatest strengths is the Board’s appreciation for each constituent’s distinct culture and traditions, and recognition of their unique circumstances and needs.
Each constituent college offers a unique and rich experience to its students based on its particular history, culture, and traditions. While each constituent college is based in an administrative region, it is important to note that Cégeps have “open borders” and serve all regions of Québec. For example, our St. Lawrence and Lennoxville constituent colleges regularly welcome students from the eastern regions of Québec such as the Côte Nord and Gaspésie.