Human Resources Assistant

Halton Region is committed to fostering a diverse, inclusive, and equitable workplace that reflects the communities we serve. We value, welcome and respect the unique perspectives and contributions of all individuals. We encourage applications from Indigenous Peoples (First Nation, Métis, Inuit), Black and racialized persons, persons with disabilities, women, and members of the 2SLGBTQ+ community. Accommodations are available at any point upon request for candidates participating in the selection process.

As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.

Posting ID: 4365
Department: Corporate Services
Division: Human Resource Services
Pay Range: $63,651 - $79,564
Job Type: Temporary > 1 year
Contract Duration: up to 18 months
Hours of Work: 35 hours per week
Work Location: Halton Regional Center, 1151 Bronte Road, Oakville
Employee Group: OCT
Posting Date: June 27, 2025
Application Deadline: July 6, 2025

Please be advised that the results of this competition may be used to fill subsequent vacancies of the same position within the next 18 months.

If this position becomes eligible to be filled permanently, the successful candidate from this competition may be appointed to the role.

If you’re enthusiastic about the opportunity to work with Halton Region but don’t meet every qualification listed, we still encourage you to apply! This position may be eligible for an underfill opportunity for candidates who do not meet every qualification. We’re always on the lookout for exceptional talent to join our team!

Job Summary

HR Assistants support the Specialists in administering and executing programs for acquiring, developing, and managing talent under the direction of an HR Lead.

This temporary assignment is within the Total Rewads team and will provide administrative support in the implementation and management of Total Rewards programs including compensation and benefits administration and oversight of the Region’s recognition events.

Duties & Responsibilities

• Build inclusiveness and belonging by embedding EDI principles in all employee programs and management practices.

• Collaborate with HR colleagues to create and execute programs that enable the Strategic Plan,enhance the employee experience, and make colleagues successful.

• Enable the Region's digital transformation, including the successful implementation of SAPSuccessFactors

• Apply subject matter knowledge to design and develop employee lifecycle programs, including workforce planning, integrated talent and performance management, EDI, employee relations and change management.

• Practice constant professional self-development and promote learning in others by proactively sharing information and expertise with colleagues.

Assignment

• Manage multiple team mailboxes for Total Rewards, Recognition and Wellness and escalate employee inquiries as needed.
• Prepare employment letters to reflect changes in compensation, position, benefit entitlements, etc. for both union and non-union groups.
• Plan, coordinate, and execute the annual long service and recognition award programs and events.
• Manage employee benefit enrollment and changes for both Halton Region and Halton Regional Police. Coordinate with benefit providers to resolve any concerns.
• Update booklets and forms related to benefit administration and assist in communication to employees.
• Investigate inquiries from HR Contact Centre on compensation or benefit matters and provide necessary follow up.
• Participate in and conduct non-union salary surveys with comparator municipalities. Analyze survey results.
• Provide administrative support for job evaluation including rating documentation and job questionnaire development.
• Assist with Wellness initiatives.
• Support with job evaluation and annual performance file management.
• Assist with special projects within Total Rewards and the Integrated Talent team.

Skills & Qualifications

People Advocacy: demonstrated commitment to supporting an organizational culture and workplace where people can belong, to facilitate open communication, navigate change and act as a steward forthe Region’s values. Possessing a growing understanding of EDI principles and best practices; and a demonstrated commitment to EDI. Experience problem solving by using strong analytical skills to research solutions to employee issues and the ability to respond to inquiries using thoughtful and polished verbal and written communication.

Human Resources Mastery: post-secondary education in Business Administration or similar withexposure to Human Resources, or equivalent experience.

Business Acumen: awareness of external trends, able to provide insights about the Strategic Plan and operational goals and support employee life cycle programs that are strategic, systematic and employee-focused. Able to develop HR skills and knowledge to provide input and recommend solutions to employees, HR Specialists and HR Leads.

Personal Effectiveness and Efficiency: attention to detail, demonstrated critical thinking skills, self planning and self management, time management with judgement and decision making skills.

Data literacy: able to read, apply, create, translate and communicate data to support decisions.

Digital dexterity: experience using the M365 suite of products (Teams, SharePoint, Word, Excel,PowerPoint). Familiarity with SAP, Success Factors and any customer relationship management system would be an asset.

Working/ Employment Conditions

• May require occasional evening or early morning work to support employee events or recognition programs.
• Periodic lifting, moving, or transporting of event materials (up to 50 lbs) is required.
• May involve standing or walking for extended periods during events or setup/tear-down.
• Occasional travel between Regional sites may be necessary.
• Requires the ability to manage multiple tasks in a fast-paced, deadline-driven environment.

Important information about your application:

• In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
• Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
• Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
• We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
• Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
• If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.

Halton Region serves more than 650,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.