Overview

We are seeking talented, energetic, and tech-savvy Receptionists/Administrative Assistants to join our growing real estate brokerage. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about delivering top-notch service, we want to hear from you!

Key Responsibilities

• Communicate effectively with agents to provide timely support and updates.
• Manage multi-line phone systems, directing calls and taking messages as needed.
• Perform data entry and maintain accurate digital filing systems for documentation.
• Greet and assist visitors at the front desk, providing excellent customer service.
• Assist with registration and setup for internal training events.
• Handle facility room bookings
• Oversee supply management and maintain inventory of office supplies.
• Utilize Microsoft Office and Google Suite for administrative tasks and correspondence.
• Ensure a professional and welcoming environment for all clients and guests.

Qualifications

• Previous receptionist or administrative experience (real estate experience is an asset).
• Exceptional customer service skills with a solution-oriented mindset.
• Highly organized, detail-oriented, and able to work independently.
• Strong problem-solving abilities and a willingness to learn.
• Well-spoken with strong phone etiquette and clear, positive communication via email.
• Comfortable with technology and able to learn how to use new tools.
• Able to adapt and keep up to speed in a constantly changing real estate environment.
• Assets: Experience with Broker Bay, Trello, Google Suite, SkySlope, Canva, DocuSign, Realm, ITSO, and Zoom.

Hours

We are hiring for a full-time salary position. Shifts are 9am-5pm. Additional opportunity to pick up additional shifts for overtime, but not required.

Location

Though the primary location for this role will be Port Credit, the successful candidate must be willing to work from any of our four office locations as needed—Mississauga, Oakville, Georgetown, or Port Credit.

Why Join Us?

• Work within a supportive team
• Flexible scheduling to accommodate work-life balance
• 1 hour paid lunch break
• Closed Holidays
• Free parking
• Staff events to build team camaraderie
• Coffee and tea provided

How to Apply

In addition to applying via Indeed, you must complete a brief Google Form as part of your application to be considered for this position. This is a key part of the hiring process to assess your attention to detail and ability to follow instructions.

Please follow these steps exactly:

• Click go to this Google Form: https://forms.gle/jH3Smy5bYA9jBWWd8
• Complete all questions in the form. Responses must use proper grammar and punctuation.
• Use the same name and email address that you are using on your Indeed application.
• Only applicants who complete this step accurately and completely will be considered.

We designed this process intentionally to identify individuals who are thoughtful, attentive, and serious about the role. If you skip this step, your application will not be reviewed.

Job Types: Full-time, Permanent

Pay: $43,000.00-$53,000.00 per year

Additional pay:

• Bonus pay
• Overtime pay

Benefits:

• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• Mileage reimbursement
• On-site parking
• Paid time off
• Vision care

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday
• Overtime

Application question(s):

• Are you willing and able to work from ALL of the following office locations:

1939 Ironoak Way Oakville
103 Lakeshore Rd E Mississauga
7145 West Credit Ave Mississauga (on occasion)

Education:

• Secondary School (required)

Experience:

• Real Estate: 1 year (preferred)
• administrative assistant/receptionist: 1 year (required)

Work Location: In person

Application deadline: 2025-06-26
Expected start date: 2025-07-01