Coordinator, Payroll Services
Top Benefits
About the role
Position Type:
Regular Full Time (RFT)
Closing Date:
July 4, 2025
Salary/Wage Range:
$67,749.00 - $84,687.00
Working for the City of Burlington
A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.
Hours of Work: 35 hours per week
Department: Finance
Location: This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of City Hal, 426 Brant Street, Burlington. Work location is subject to change at the discretion of the City due to operational demands. Effective January 2026 this role will be required to be on site 50% of the time each month.
Position Overview
As a key player of our payroll team this position is responsible for processing payrolls for the City of Burlington and a variety of other organizations with which the City has a payroll service agreement. This includes ensuring that employees receive correct remuneration, administering employee benefits and payroll deductions in accordance with Federal and Provincial Legislation, Corporate policy and union contracts. The position also provides internal staff support for the payroll related software applications.
Responsibilities
- Ensure the accurate and timely preparation and distribution of bi-weekly payroll, including processing direct deposit files and generating related pay stubs.
- Verify that employee file updates in the Enterprise Resource Planning (ERP) system that impact payroll are entered accurately.
- Ensure that payroll deductions are remitted accurately and on time to the appropriate government bodies and third-party agencies.
- Administer corporate purchase card accounts, including setting up and closing accounts, tracking and implementing limit changes, and distributing cards.
- Provide payroll-related customer service, including responding to in-person inquiries, phone calls and emails.
- Provide ERP end-user support for payroll-related questions and issues.
- Support year-end payroll processes and data preparation as directed by the supervisor, including ongoing audits to identify and resolve variances related to year-end tax forms.
- Support the financial administration of employee OMERS pensions as directed by the supervisor, including monthly remittance reconciliation, calculating buybacks, and year-end reconciliation.
- Participate in payroll testing of ERP software updates, patches, and system changes as directed by the supervisor to ensure payroll accuracy and compliance following changes.
Requirements
National Payroll Institute Payroll Compliance Professional (PCP) designation is required, and candidates must have either successfully completed or be willing to complete the Payroll Leadership Professional (PLP) designation. A minimum of 3 years of full cycle payroll experience in a computerized ERP environment is expected, along with demonstrated advanced proficiency in Microsoft Excel, Word, and Outlook. Experience with Workday ERP is considered a strong asset. Demonstrated attention to detail, the ability to perform effectively in a fast-paced, deadline-driven environment, and comprehensive knowledge of payroll legislation and compliance requirements are essential. The role requires strong written and verbal communication skills, discretion in handling confidential information, sound judgment in matters related to internal controls and risk management, and a solid understanding of accounting principles and payroll remittances.
Accommodations
In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at:
hr@burlington.ca
if you require accommodation to ensure your equal participation in the recruitment and selection process.
Note to Applicants:
We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.
About City of Burlington, Ontario
As you look through our current job openings, remember: the grass is greener at the City of Burlington. With approximately 890 full-time and 600 part-time employees, we focus on teamwork, collaboration and investing in our co-workers. It’s no wonder our employee turnover rate is less than 7 per cent (that’s good). The City of Burlington is an award winning city, filled with award winning staff. In fact, we put the “greater” in the GTA.
As public servants, our job is to provide excellent public service and good value for taxes. Our staff know this and are proud of the work they do, because as Canada’s best mid-sized city, we’re second to none. Our staff are dedicated, caring, professional and award winning. We have excellent benefits and pension as well as flexible work arrangements such as work from home, job sharing/rotations and a compressed work week. If you want to join a forward-thinking organization, apply today. Come for the job, stay for the career. We’ve got it all.
Coordinator, Payroll Services
Top Benefits
About the role
Position Type:
Regular Full Time (RFT)
Closing Date:
July 4, 2025
Salary/Wage Range:
$67,749.00 - $84,687.00
Working for the City of Burlington
A great career is closer than you think. Come work for the City of Burlington, where you'll be joining an innovative and progressive workplace focused on building a 21st century city that respects the diversity of our residents, visitors and employees; and prioritizes continuous opportunities for you to learn and grow.
We don't just spend time attracting the best talent. We spend time and resources to keep the best talent. This may include: flexible working hours, mobile and hybrid working arrangements, a great pension and benefits package, as well as programs to foster innovation and leadership.
Hours of Work: 35 hours per week
Department: Finance
Location: This position is eligible for a hybrid work model. When attending an event or meeting in person, your primary office location will be based out of City Hal, 426 Brant Street, Burlington. Work location is subject to change at the discretion of the City due to operational demands. Effective January 2026 this role will be required to be on site 50% of the time each month.
Position Overview
As a key player of our payroll team this position is responsible for processing payrolls for the City of Burlington and a variety of other organizations with which the City has a payroll service agreement. This includes ensuring that employees receive correct remuneration, administering employee benefits and payroll deductions in accordance with Federal and Provincial Legislation, Corporate policy and union contracts. The position also provides internal staff support for the payroll related software applications.
Responsibilities
- Ensure the accurate and timely preparation and distribution of bi-weekly payroll, including processing direct deposit files and generating related pay stubs.
- Verify that employee file updates in the Enterprise Resource Planning (ERP) system that impact payroll are entered accurately.
- Ensure that payroll deductions are remitted accurately and on time to the appropriate government bodies and third-party agencies.
- Administer corporate purchase card accounts, including setting up and closing accounts, tracking and implementing limit changes, and distributing cards.
- Provide payroll-related customer service, including responding to in-person inquiries, phone calls and emails.
- Provide ERP end-user support for payroll-related questions and issues.
- Support year-end payroll processes and data preparation as directed by the supervisor, including ongoing audits to identify and resolve variances related to year-end tax forms.
- Support the financial administration of employee OMERS pensions as directed by the supervisor, including monthly remittance reconciliation, calculating buybacks, and year-end reconciliation.
- Participate in payroll testing of ERP software updates, patches, and system changes as directed by the supervisor to ensure payroll accuracy and compliance following changes.
Requirements
National Payroll Institute Payroll Compliance Professional (PCP) designation is required, and candidates must have either successfully completed or be willing to complete the Payroll Leadership Professional (PLP) designation. A minimum of 3 years of full cycle payroll experience in a computerized ERP environment is expected, along with demonstrated advanced proficiency in Microsoft Excel, Word, and Outlook. Experience with Workday ERP is considered a strong asset. Demonstrated attention to detail, the ability to perform effectively in a fast-paced, deadline-driven environment, and comprehensive knowledge of payroll legislation and compliance requirements are essential. The role requires strong written and verbal communication skills, discretion in handling confidential information, sound judgment in matters related to internal controls and risk management, and a solid understanding of accounting principles and payroll remittances.
Accommodations
In accordance with the Accessibility for Ontarians with Disabilities Act, the City of Burlington accommodates the individual needs of applicants with disabilities within the recruitment process. Please call us at 905-335-7602 or email us at:
hr@burlington.ca
if you require accommodation to ensure your equal participation in the recruitment and selection process.
Note to Applicants:
We thank all those who apply for positions, but only those applicants who are invited for an interview will be contacted.
About City of Burlington, Ontario
As you look through our current job openings, remember: the grass is greener at the City of Burlington. With approximately 890 full-time and 600 part-time employees, we focus on teamwork, collaboration and investing in our co-workers. It’s no wonder our employee turnover rate is less than 7 per cent (that’s good). The City of Burlington is an award winning city, filled with award winning staff. In fact, we put the “greater” in the GTA.
As public servants, our job is to provide excellent public service and good value for taxes. Our staff know this and are proud of the work they do, because as Canada’s best mid-sized city, we’re second to none. Our staff are dedicated, caring, professional and award winning. We have excellent benefits and pension as well as flexible work arrangements such as work from home, job sharing/rotations and a compressed work week. If you want to join a forward-thinking organization, apply today. Come for the job, stay for the career. We’ve got it all.