Position Summary:

We are seeking a detail-oriented, highly organized Accounts Payable Associate to join our finance team. This role is responsible for the full cycle of accounts payable, supporting billing operations, payment processing, and period-end reporting. The ideal candidate will thrive in a fast-paced environment and contribute to the accuracy and efficiency of our financial operations.

Key Responsibilities:

Full Cycle Accounts Payable

• Invoice Processing:

• Receive and review invoices from various sources (mail, email, distribution centre, web portals).

• Verify accuracy of invoices, including services rendered and pricing.

• Collaborate with various departments to obtain necessary documents, approvals and resolve discrepancies.

• Assist with the Director of Finance and President with invoice approvals.

• Enter invoices into the finance system and process credit memos.

• Ensuring proper general ledger disbursement and balancing of clearing accounts.

• Prepare and maintain Excel spreadsheets for store charges and reporting.

• Payment Processing:

• Process vendor payments via cheque, direct deposit, or wire transfer.

• Follow up on outstanding issues in a timely manner.

• Reporting & Documentation:

• File and scan documents into the finance system.

• Prepare period-end reports, including aged accounts payable and balancing.

• Conduct year-end procedures and prepare files for storage.

• Email franchisee charges and conduct ad hoc data analysis.

• Other Billings:

• Manage Full cycle summary and pre-authorized payment billings.

• Handle contractor billings and verifications processes.

• Confidentiality & Compliance:

• Maintain confidentiality of all financial records in accordance with company policies and partner agreements.

Other Duties

• Serve as a backup for full cycle gift card programs.
• Secondary back up to reception for relief during lunches and breaks.
• Support as back up for other office related tasks when and where needed.

Qualifications:

• 1+ years of experience in Accounts Payable or Finance related experience.
• Bachelor’s degree, College Diploma in Accounting/Finance or equivalent is considered an asset.
• Effective collaboration and communication skills to engage with customers and internal departments.
• Strong sense of responsibility to commit to deadlines and engage proactively in solving problems.
• Highly motivated, goal oriented and excellent in time management.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Must be highly organized, attentive to detail, and self-motivated.
• Excellent data entry skills and experience with Microsoft NAV would be considered an asset.