About Davies

Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Toronto, Montréal and New York, we are consistently at the center of the most challenging deals and cases in Canada and abroad.

A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.

About the position

We are looking for a Coordinator to join the Professional Development (PD) department in our Toronto office, reporting to the Director and working closely with the Manager, Professional Development. This role is pivotal in executing the department’s initiatives through effective coordination and management of special projects. The ideal candidate will be a proactive and reliable critical thinker, demonstrating ambition, independence and exceptional organizational skills to effectively support the department’s objectives while managing administrative tasks efficiently.

The Professional Development department is an integral part of the firm, responsible for maintaining and enhancing our lawyers’ knowledge and skills. The Coordinator, Professional Development will work in the office a minimum of four days per week with the option to work from home on the remaining day.

Primary Responsibilities

Administrative Support

• Coordinate registration, approvals and expense processing for external conferences and internal professional development sessions
• Schedule and support logistics for training programs, including room bookings, invitations and catering
• Manage logistics for group meetings and ongoing professional development activities
• Track attendance and maintain cost reports for internal training sessions
• Provide comprehensive administrative support to the PD Department

Data Management

• Maintain accurate attendance records and update internal databases and platforms
• Manage digital content for PD programs, including uploading and organizing session materials and recordings

Communication and Coordination

• Distribute feedback surveys, compile results and prepare summary reports
• Monitor shared inboxes and respond to inquiries in a timely, professional manner
• Collaborate with various internal teams to ensure seamless delivery of PD programs

Project and Event Support

• Support the planning and execution of key PD initiatives and events
• Assist with compliance reporting and documentation for professional licensing bodies
• Contribute to quarterly and annual reporting processes

Project Coordination

• Assist in managing special projects, developing timelines, tracking progress and communicating updates to stakeholders

Qualifications

• Minimum of 3 (three) years of experience in a similar role, with demonstrated experience in coordination of special projects
• Proven ability to work independently and effectively, showcasing ambition, reliability and a proactive approach to problem solving
• Strong critical thinking skills, enabling efficient analysis and resolution of complex issues
• Exceptional administrative, time management and organizational skills with a keen eye for detail
• Strong interpersonal, written and verbal communication skills
• Proficiency in Microsoft applications (Word, Excel, PowerPoint) and the ability to learn new software
• Professional and tactful with the ability to interact effectively with people at all levels
• Prior experience in a law firm or professional services environment is highly beneficial
• A diploma or certificate in office administration or a related field is considered an asset

To apply

For more information or to apply, please submit your application to recruitment@dwpv.com. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Davies is committed to providing a diverse, inclusive and accessible workplace for individuals with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process.