Description Treasury Administrator I

Role Description

Treasury Administrator I role is based solely within the Vernon Office. This role’s primary responsibility is to ensure the timely and accurate deposit of Kal Tire’s incoming cheques and coordinating cheque disbursements. The Treasury Administrator I will also provide administrative support to both the Treasury and Accounts Receivable (AR) teams as required.

Core Responsibilities

Data Management

• Record daily exchange rates and populate PeopleSoft
• Download daily electronic payment files from BMO to AR Folder
• Download monthly bank statements
• Organize and update online departmental folders for Banking and Accounts Receivable

Daily Deposits

• Receive, sort and deposit incoming cheques at Vernon Office
• Identify AR payments vs internal deposit items
• Scan AR cheque batches for uploading into Cash Application software GetPaid
• Follow up with other departments for coding on internal deposit items
• Responsible for ensuring funds are taken to the bank if electronic deposit fails
• Process weekly funds ‘sweep’ out of smaller banks

Payment Administration

• Process outgoing payments:
• EFT batches – daily/weekly
• Online banking payments
• Wire templates and payments
• Verbally confirm banking for new vendor wires
• Set up templates for regular vendor wires
• Perform rolling audits on existing templates
• Confirm banking information and update if needed
• Inactivate templates not used in 2 years
• Process weekly On and Off Cycles for Payroll – EFT and cheques
• Process Stop Payments in BMO for staledated items or as requested
• Process Recall requests on EFT items
• Cheque Exception validation

Cheque Printing

• Facilitate the cheque print requests in PeopleSoft,
• Balance cheque batches printed to Wycom for AP and Payroll
• ensuring all are processed, legible and are signed
• Presents over limit cheques to authorized approvers
• Once complete communicates to AP and hands the documents off to the Mailroom for distribution
• Ensures there is enough cheque stock, toner etc on hand
• Troubleshoots cheque printers, logging tickets when maintenance/support is required

Communication

• Contacts BMO bank representatives as needed
• Contacts internal and external customers when additional information regarding where or what a received cheque is intended. Eg dept/business unit
• Contacts customers that send physical cheques to encourage moving to an electronic payment method
• Contacts Domestic and International vendors to confirm banking information prior to setting up wire templates
• Liaise between store locations and Moneris when new terminals are upgraded, replaced and/or not returned

Letters of Direction

• Draw up LOD for new location setups, night drop keys, increase in float etc
• Request foreign funds, Bank Drafts, etc as needed

New/Closed Location Protocol

• Record new/closed locations on spreadsheet
• Confirm with BMO closest branch
• Set up banking for new stores – see Letters of Direction
• Order deposit slips, bags etc through the Mailroom

Work Experience

• Minimum 1 year experience working in an office environment

Knowledge, Skills And Abilities

• Knowledge of accounting principles and processes
• Proficient in Excel
• Excellent interpersonal and communication skills
• Ability to multi task and prioritize workload
• Strong work ethic
• High focus on customer service
• High level of maturity and professionalism
• Work well within a team

Education

• Grade 12 or GED equivalent

What we offer

• Competitive compensation package. The target compensation for this role is $43,480 to $49,980 per year based on experience. We offer a clear path for career advancement with wage increases along the way.
• Comprehensive medical and dental benefits
• Employee Assistance Program
• A group RRSP/DPSP matching program
• Discount on tires and mechanical services
• Positive work culture, opportunities for growth and development, and work-life balance.
• Opportunities for professional development, such as training programs, mentorship, and tuition reimbursement.

Solving our customers’ automotive challenges and making a positive impact - It’s how we roll, and it’s been that way since Tom Foord opened the doors to Kal Tire in 1953 in beautiful Vernon, BC. Over the years, we’ve become a trusted partner for large and small industries and fleets across Canada. Our customers rely on our expertise, our make-it-happen approach to service, and our lineup of the most trusted tire brands in over 260 retail locations coast to coast. Kal Tire is also the largest truck re-treader in Canada, with 11 retread facilities across Canada and internationally, and has a state-of-the-art tire recycling facility in Chile, where 40% of the weight of scrap tires is recycled to return to mines as an alternative fuel. In addition, Kal Tire’s Mining Tire Group is an international leader in mining tire service and supply, servicing more than 150 mine sites across five continents. Kal Tire offers a culture that fosters inclusion and respect. We are committed to providing accessible employment practices in compliance with the AODA and AMA. Accommodation requests can be made at any stage of the recruitment or employment process. Applicants are asked to make their needs/requirements known.