The Opportunity

Reporting directly to the Commissioner of Corporate Services and Chief Legal Officer this role is responsible for providing broad based legal support to Lawyers, Law Clerks, Realty Services and Prosecutors and will be their first point of contact for general inquiries from Town Staff and members of the public. You will be responsible for tracking and processing all invoices and disbursements, tracking Key Performance Indicators, assisting with budget preparation, ensuring all office supplies and publications are ordered and available with spending discretion up to $2,000.00, website administration and records management liaison.

As the Assistant, Legal Services you will perform the following duties, including but not limited to:

Functional Responsibilities:

• Assist with drafting, revision, and management of written materials for the divisions, including:
  • Court documents (pleadings, motion records, affidavits, affidavits of documents):
  • Conducting Title and Corporate Searches and preparing and circulating internal memorandums to various departments describing the significant outcome of searches.
• Serving clients within the Town and members of the public directly, by:
  • Correspondence to external counsel and public:
  • Being the first point of contact for all legal services inquiries and resolving/ answering inquiries or determining appropriate staff to forward on.
• Ensuring confidentiality and privilege are appropriately maintained
• Collect and advise department Commissioner on monthly statistics for the division and maintaining a log of same
• Assist Administrative Coordinator for all new department hires and departing staff's IT, HR, and Maintenance requirements
• Maintain Court Calendar and Lawyer's Calendars
• Open, maintain, and close all legal files (electronic and physical)
• Keeps website portal up to date as website administrator
• Special projects as required, such as pilot projects, file migration and corporate software updates
• Perform additional duties and undertake special projects as assigned

The Ideal Candidate

We are seeking an enthusiastic professional with a post-secondary 2-year Legal Assistant or Law Clerk program or closely related degree. Our ideal candidate has minimum 3-5 years of experience in a law firm or legal department.

The ideal candidate will have demonstrated interest in litigation, contracts, development, planning and municipal law. We are seeking an individual with superior interpersonal skills including the ability to work effectively in a team environment, and excellent organizational skills with specialized attention to detail to avoid errors and ability to meet deadlines.

The successful candidate for Assistant, Legal Services (Contract up to 18 Months) will be required to work a flexible schedule, including in the office, remotely and after hours (as required).

This position offers an hourly range of $36.96 to $46.19.

Satisfactory passing of a criminal record check, and proof of qualifications will be required of any successful candidate(s) for this position.

The Town is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. The Town is an equal opportunity employer that is committed to an inclusive and barrier-free workplace. If your application requires accommodation, please contact People Services at (905) 584-2272 Ext. 4738.

Applications for this posting will be accepted until July 29th, 2025, 12:00PM EST.