Job Title: File Clerk

Location: Regina, or any of our office locations in Saskatoon, Winnipeg, Calgary or Edmonton

Closing date: July 24, 2025

Competition Number: MLTA-FIN-202507-055

Who we are

MLT Aikins is a full-service law firm of more than 350 lawyers and nearly 500 additional team members across the four western provinces. Named one of Canada’s best law firms by the Globe and Mail, MLT Aikins is the only law firm to have offices in Winnipeg, Regina, Saskatoon, Calgary, Edmonton and Vancouver. As one of the largest firms in Canada, we have the bench strength and geographic scope to meet the increasingly complex needs of clients.

Job summary

MLT Aikins is in search of a file clerk responsible for providing administrative support to all offices. Our ideal candidate is self-motivated, highly organized, has superior computer and time management skills, excellent interpersonal and communication skills and able to work independently and as part of a team. The successful candidate must be able to follow detailed, complex instructions, often with minimal supervision, multi-task and be able to thrive in a fast-paced legal professional team.

The file clerk position has the opportunity to work remotely from home for the right candidate with the option of working out of a local office. This position also includes, and is compensated for, some after-hours firm coverage running conflict searches in rotation between team members.

Responsibilities include:

• Efficiently and accurately entering names, addresses, numbers, dates and other information into spreadsheets and databases
• Creating, managing and maintaining electronic files
• Producing reports from within the database and Excel
• Performing client conflict checks, opening and closing files
• Organizing and prioritizing large volumes of information
• Responding to and assisting lawyers, management and staff, providing information and ensuring appropriate follow-though and/or resolution
• Reviewing and verifying tasks for completeness and tracking down missing information
• Retrieving files from offsite storage, including physical capacity to handle file boxes
• Tracking information that is removed from files/boxes in order to ensure the material is returned
• Completing project work as required, assisting other departments in Aderant and data improvements

Qualifications include:

• Graduate of a recognized administrative program or equivalent
• A minimum of three years proven experience in a file clerk role
• Extremely well-organized with the capability to balance competing priorities in a deadline-driven environment
• Excellent attention to detail
• Good written and verbal communication skills in order to respond quickly to requests and queries
• Dependable, team player with strong interpersonal skills
• Ability to handle sensitive and confidential information
• Position continually requires demonstrated poise, tact and diplomacy
• Proficient in software tools including Word, Excel and Outlook and the internet
• Knowledge of Aderant or other legal and accounting software is an asset

We offer:

• A competitive salary depending on experience
• Comprehensive coverage for health and wellness benefits
• Access to group savings plans and investment options

Our diversity statement

MLT Aikins is an equal opportunity employer and is committed to building an inclusive and diverse work environment. Our principles of diversity, equity and inclusion create a space for everyone to collaborate, allowing us to deliver excellent and increasingly innovative legal service to our clients. We encourage individuals of a diverse group to apply to our job postings.

If this sounds like you, please submit your resumé and cover letter using the Apply now button below. Only those candidates selected for interviews will be contacted.