Part-Time Administrative & Social Media Coordinator

Location: Scarborough – Established Air Duct Cleaning Company

We’re seeking a reliable, tech-savvy individual to join our team. The ideal candidate will handle administrative tasks, maintain excellent client communication, and support our social media and digital marketing efforts.

Key Responsibilities

• Call Handling & Scheduling: Answer inbound calls, book and confirm appointments, and route inquiries to the appropriate team member.
• Data Entry & Follow-Up: Enter invoices into our computer system, follow up on new leads promptly, and reconcile daily client and lead data.
• Invoicing & Work Orders: Generate and file invoices, email documentation to clients, schedule work orders, and complete ongoing follow-ups.
• Professional Communication: Maintain a high level of professionalism with clients and staff at all times.
• Document Management: Sort, photocopy, scan, and email documents as requested.
• Client Outreach: Reach out to former clients to re-engage and schedule follow-up appointments.

Required Skills

• Proficiency with QuickBooks, Microsoft Word, and Excel
• Strong phone and customer-service skills
• Basic familiarity with social media platforms (Twitter, Facebook, Google Ads, etc.)

Position Details

• Part-Time: 3 days per week, 9:00 AM – 4:30 PM
• Growth Potential: Hours and days may expand over time

Job Type: Part-time

Pay: $20.00-$22.00 per hour

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• On-site parking

Schedule:

• 8 hour shift

Education:

• Secondary School (preferred)

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)

Work Location: In person

Expected start date: 2025-07-21