Summary of Duties
The Data Analyst in the Release of Information Department is Responsible for:

• Providing timely response to requests for Release of Personal Health Information for all type of requests such as: Patients, insurance, legal, medicals, etc.

• Provide support to Risk Management by processing records required for medical/legal investigations

• Accurately track Release of Information Requests Using the Winrecs application system

• Ensure that requests are processed within established timelines.

• Generate weekly & monthly reports to identify outstanding requests.

• Generate invoices or statement for payment for services.

• Answer phones;

• Review charts to identify documentation requested and flag for photocopying.

• Access the Electronic Patient Record System to retrieve and print necessary patient information.

• Access Patient Care System to validate patient demographic information, visits, attending physician, etc.

• Access the departmental chart tracking & deficiency system to reserve and locate charts.

• Liaise with Medical Staff to ensure completion of documentation required to process a request.

• Submit referral forms and pertinent patient information to other facilities.

• Prepare patients’ record for Review and Capacity Board

• Process MyChart ROI requests

• Process MyChart delegate approvals

Qualifications/Skills:

• Completed Diploma in Health Information Management (HIM) from an accredited college, required
• Certification in Health Information Management with the Canadian Health Information Management Association (CHIMA), required
• Active member in good standing with CHIMA
• Recent experience in a Health Records Department – Release of Information environment is a definite asset
• Proven sound knowledge of Personal Health Information Privacy & Security related acts & guidelines
• Ability to communicate effectively with all levels of staff and maintain good public relations with physicians, patients and other hospital staff
• Sound judgment and diplomacy
• Proven ability to respond effectively in stressful situations
• Excellent communication skills (both verbal and written)
• Effective time management, and resource management skills; able to work well under pressure and tight deadlines