About the role
Current Openings
Corporate Services Support Clerk - Calgary
Location:
Calgary
Closing Date Practice Area:
Our Calgary office is actively seeking a highly motivated and detail-oriented Corporate Services Clerk. This integral position reports directly to the Team Lead, Corporate Services, and plays a critical role in supporting all administrative functions within the department to ensure its smooth operation, while also assisting with the execution of annual compliance processes for our diverse corporate client base.
The ideal candidate will demonstrate exceptional organizational skills, allowing them to manage multiple tasks with precision and efficiency. A keen attention to detail is essential, as the role involves ensuring compliance with all regulatory requirements and maintaining accurate documentation. We are looking for someone who thrives in a collaborative team environment, is proactive in their approach, and is committed to achieving high-quality results.
At Field Law, we uphold our core values of Collegiality, Integrity, and Professional Excellence. These values guide our commitment to creating a positive and respectful workplace where every team member can contribute to our shared success. If you are passionate about advancing your career in corporate services and wish to be part of a dynamic team, we invite you to apply.
Duties + Responsibilities
- Opening and closing corporate files in accordance with internal processes.
- Sending out virtual minute books.
- Maintaining and organizing virtual minute book filing to ensure records are complete and up to date.
- Assisting with the filing of annual returns on CORES, as needed.
- Assisting with other CORES Level 1 filings, as needed.
- Processing updates in corporate database.
- Monitoring and managing general department email account.
- Handling all registered mail received by the department.
- Forwarding weekly charges to accounting for various department accounts.
- Performing follow-ups on outstanding annual compliance matters.
- Conducting 60-day and end-of-month strike warning follow-ups.
- Handling preparation and forwarding of annual compliance packages for extra-provincial registrations.
- Preparing engagement letters for new clients.
- Assisting with general administrative duties within the department.
- Supporting paralegals with administrative and clerical tasks.
- Assisting in the creation of virtual minute books for new corporate intakes.
- Conducting corporate searches, as needed.
- Other administrative tasks as required.
Qualifications + Skills
- Legal Assistant/Paralegal Diploma or related education.
- Experience working in a law firm or a similar professional setting.
- Experience working in the corporate law area and on annual compliance matters.
- Working knowledge of ALF.
- Advanced computer skills.
- Excellent organizational skills with strong attention to detail.
- Excellent follow-up and organizational skills.
- Strong analytical skills and problem solving with minimal supervision.
- Ability to prioritize effectively and handle pressure and deadlines.
Working Conditions
- Ability to work in a fast-paced and dynamic work environment.
- Normal weekday in-office hours (35).
Qualified applicants can submit their resume to: careers@fieldlaw.com
About Field Law
Field Law is a western and northern regional business law firm listed as one of the largest firms in Canada with offices in Calgary, Canmore, and Edmonton, Alberta and Yellowknife, Northwest Territories. The Firm has been proactively serving clients and providing legal counsel for over 100 years supporting the specific and ever-evolving business needs of regional, national and international clients who do business in western and northern Canada.
Over 135 lawyers and more than 200 supporting staff work together to provide a comprehensive range of legal and complementary services to businesses, institutions, governments, indigenous peoples and other organizations in corporate and commercial matters, litigation and dispute resolution, labour and employment, insurance, intellectual property and emerging technology, energy, construction, education, privacy, professional regulatory, health and medical malpractice issues. Additionally the Firm provides private services to individuals including estate planning services, tax and real estate transactions. Field Law has lawyers called to the Alberta, Northwest Territories, Nunavut, Yukon, Ontario, British Columbia and Saskatchewan Bars.
As a member of SCG Legal, Field Law's clients gain access to a seamless global network of firms allowing members to navigate a complex and ever-changing legal landscape with local support. The SCG Legal Canadian Members include nine firms that span the country making up 19 offices and approximately 538 lawyers. Our network would rank as the 7th largest firm in Canada. Field Law, on its own, is currently ranked the 29th largest firm in Canada.
The Firm is active in many community and charitable initiatives. In 2013, the Field Law Community Fund Program was launched and has so far awarded $760,000 to 128 local projects and/or organizations.
About the role
Current Openings
Corporate Services Support Clerk - Calgary
Location:
Calgary
Closing Date Practice Area:
Our Calgary office is actively seeking a highly motivated and detail-oriented Corporate Services Clerk. This integral position reports directly to the Team Lead, Corporate Services, and plays a critical role in supporting all administrative functions within the department to ensure its smooth operation, while also assisting with the execution of annual compliance processes for our diverse corporate client base.
The ideal candidate will demonstrate exceptional organizational skills, allowing them to manage multiple tasks with precision and efficiency. A keen attention to detail is essential, as the role involves ensuring compliance with all regulatory requirements and maintaining accurate documentation. We are looking for someone who thrives in a collaborative team environment, is proactive in their approach, and is committed to achieving high-quality results.
At Field Law, we uphold our core values of Collegiality, Integrity, and Professional Excellence. These values guide our commitment to creating a positive and respectful workplace where every team member can contribute to our shared success. If you are passionate about advancing your career in corporate services and wish to be part of a dynamic team, we invite you to apply.
Duties + Responsibilities
- Opening and closing corporate files in accordance with internal processes.
- Sending out virtual minute books.
- Maintaining and organizing virtual minute book filing to ensure records are complete and up to date.
- Assisting with the filing of annual returns on CORES, as needed.
- Assisting with other CORES Level 1 filings, as needed.
- Processing updates in corporate database.
- Monitoring and managing general department email account.
- Handling all registered mail received by the department.
- Forwarding weekly charges to accounting for various department accounts.
- Performing follow-ups on outstanding annual compliance matters.
- Conducting 60-day and end-of-month strike warning follow-ups.
- Handling preparation and forwarding of annual compliance packages for extra-provincial registrations.
- Preparing engagement letters for new clients.
- Assisting with general administrative duties within the department.
- Supporting paralegals with administrative and clerical tasks.
- Assisting in the creation of virtual minute books for new corporate intakes.
- Conducting corporate searches, as needed.
- Other administrative tasks as required.
Qualifications + Skills
- Legal Assistant/Paralegal Diploma or related education.
- Experience working in a law firm or a similar professional setting.
- Experience working in the corporate law area and on annual compliance matters.
- Working knowledge of ALF.
- Advanced computer skills.
- Excellent organizational skills with strong attention to detail.
- Excellent follow-up and organizational skills.
- Strong analytical skills and problem solving with minimal supervision.
- Ability to prioritize effectively and handle pressure and deadlines.
Working Conditions
- Ability to work in a fast-paced and dynamic work environment.
- Normal weekday in-office hours (35).
Qualified applicants can submit their resume to: careers@fieldlaw.com
About Field Law
Field Law is a western and northern regional business law firm listed as one of the largest firms in Canada with offices in Calgary, Canmore, and Edmonton, Alberta and Yellowknife, Northwest Territories. The Firm has been proactively serving clients and providing legal counsel for over 100 years supporting the specific and ever-evolving business needs of regional, national and international clients who do business in western and northern Canada.
Over 135 lawyers and more than 200 supporting staff work together to provide a comprehensive range of legal and complementary services to businesses, institutions, governments, indigenous peoples and other organizations in corporate and commercial matters, litigation and dispute resolution, labour and employment, insurance, intellectual property and emerging technology, energy, construction, education, privacy, professional regulatory, health and medical malpractice issues. Additionally the Firm provides private services to individuals including estate planning services, tax and real estate transactions. Field Law has lawyers called to the Alberta, Northwest Territories, Nunavut, Yukon, Ontario, British Columbia and Saskatchewan Bars.
As a member of SCG Legal, Field Law's clients gain access to a seamless global network of firms allowing members to navigate a complex and ever-changing legal landscape with local support. The SCG Legal Canadian Members include nine firms that span the country making up 19 offices and approximately 538 lawyers. Our network would rank as the 7th largest firm in Canada. Field Law, on its own, is currently ranked the 29th largest firm in Canada.
The Firm is active in many community and charitable initiatives. In 2013, the Field Law Community Fund Program was launched and has so far awarded $760,000 to 128 local projects and/or organizations.