Top Benefits
About the role
Under the direction of the Chief Executive Officer, and responding and interacting frequently with the Treasurer of the Board of Directors, the incumbent is responsible for effective management of our established client’s financial affairs. This includes the preparation and updating of the long-range financial plan, monthly reports on the client’s finances to the Executive Committee/Board of Directors, supporting the financial audit function and committee, evaluation and monitoring of financial performance in relation to stated objectives, development and maintenance of financial control and accountability systems and records, all accounts payable and receivable, and providing all financial support activities related to the client’s national office and its various lines of business in terms of committees, councils, projects and programs. **NFP Experience considered a very strong asset**
Key Responsibilities
Financial Management:
- Prepare, manage and report on budgets and projections for the overall budget and, working with staff leads, for committees, councils, projects and programs (e.g. special projects, annual conference and fall meetings, Modular Construction Council, Net Zero Homes Council, etc.)
- Oversee and prepare monthly financial reporting at the organization level (for Executive Committee and Board of Directors) and sub-component levels (for staff leads), and for the Annual Meeting of Members
- Prepare other reports for the CEO, Board of Directors, and other stakeholders as appropriate
- Implement and maintain the next iteration financial system, which includes access for program/project managers to track actuals and forecast
- Implement a new leave/vacation tracking system (may be part of or separate from the financial system)
- Work with provincial and local associations on securing their membership dues remittances and staying current
- Provide advice on applicable taxes and cost estimations for projects (e.g. billable rates, GST, HST)
- Analyze financial data and metrics to identify areas for improvement
- Ensure compliance with financial regulations and reporting requirements to CRA and other federal entities
- Collaborate with internal project leads to resolve financial and operational issues
- Conduct financial risk assessments and develop mitigation strategies
- Engage and support the Treasurer and the Audit Committee
- Liaise with auditors on the annual audit and any audits from external funding agencies
- Lead development and implementation of finance-related office/staff/member policies and procedures
- Oversee employee benefit and RRSP plans
- Manage all corporate insurance (including cyber insurance, D&O, etc.)
- Review all contracts from a financial perspective
- Support project leads in preparing funding applications and reporting for government-funded programs
Bookkeeping:
- Record day-to-day financial transactions and complete posting processes
- Ensure accurate and categorized entries in the general ledger
- Manage accounts payable and receivable, including collections
- Track label sales for the Modular Construction Council
- Reconcile bank and credit card statements
- Process payroll and travel claims for staff and volunteer members conducting client business
- Administer group benefits
- Oversee the vacation/sick day tracking system in collaboration with managers
- Prepare and submit financial reports (balance sheets, income statements, cash flows)
- Maintain well-organized financial files and asset inventory (in collaboration with other leads)
- Support office lease financial negotiations
- Update payroll, benefits, and facility databases
Facilities Management:
In collaboration with the Office Manager:
- Act as primary liaison with the building manager for maintenance, security and incident management
- Oversee access control for the building
- Negotiate vendor contracts and manage inventory
Asset: Human Resources (if applicable to the successful candidate):
- Serve as lead for the Joint Health and Safety Committee
- Develop and implement safety and security plans, including inspections
- Liaise with the external HR consulting firm on HR strategy implementation
- Update and implement HR policies and procedures
- Address and resolve employee relations matters by interpreting and applying policy
- Support a positive and inclusive workplace culture
ABOUT YOU, THE CANDIDATE
Education:
- Post-secondary degree or diploma in a related field
Experience:
- Minimum 10 years of recent, relevant experience in a financial leadership role
- Proven experience in managing financial systems, budgeting, and financial controls
- Experience managing vendors
- Strong Asset: Experience in non-profits or membership associations
- Asset: Experience in project management or digital transformation initiatives
- Asset: HR knowledge or accreditation
Knowledge:
- Advanced knowledge of Word, Outlook, Excel, PowerPoint
- Proficiency in Sage or similar accounting platforms
- In-depth understanding of financial management principles and best practices
- Asset: Human resources knowledge
Skills and Attributes:
- Excellent interpersonal and relationship-building skills
- Ability to multitask and manage complex projects and priorities
- Strong written and verbal communication
- Highly organized, detail-oriented and deadline-focused
- Collaborative, respectful, and customer-service oriented
- Emotionally intelligent and team-minded
ABOUT THE CLIENT
How They Operate:
Our client operates at a national level and is part of a three-tiered association model—local, provincial, and national. Members join at the local level and benefit from engagement at all three tiers. With over 50 affiliated local and provincial associations and a national membership of 8,500+ companies, the organization represents a robust cross-section of Canada's residential construction industry, generating over $182 billion in economic activity and supporting more than 880,000 jobs.
Members include builders, renovators, land developers, tradespeople, manufacturers, lenders, insurers, and service professionals. The client benefits from dedicated volunteer leadership and active participation at all levels of the organization.
The client engages with all levels of government—federal, provincial, and municipal—to advocate for policy improvements, housing affordability, and consumer choice. Their committee and council system brings together national experts to guide strategic recommendations and industry improvements.
The Team:
The national office is staffed by a high-performing, collaborative team of professionals who thrive in a supportive and dynamic work environment. There is a strong culture of teamwork, cross-functional collaboration, and mutual respect. Staff are empowered to take initiative, innovate, and bring forward new ideas that benefit the organization and its members.
Location:
Our client’s national office is centrally located in downtown Ottawa. The space features natural light, updated furnishings, video rooms, collaborative areas, a large kitchen, and a building gym with free staff access. The office is close to shops, restaurants, public transit, bike paths, and the Rideau Canal. On-site parking and secure bike storage are also available.
Hybrid Work Model:
Our client has a well-established hybrid work model that blends in-office collaboration with remote flexibility. Team members have full remote setups for seamless productivity from any location, while in-office days are used to foster team building and connection.
Hours of Work:
- Regular hours are 9:00 a.m. to 5:00 p.m., Monday to Friday, with occasional overtime or travel within Canada for meetings as required.
About Alio Recruitment
Created by the desire to do things differently, Alio Recruitment offers full cycle and partial recruitment on an hourly, as needed basis. Designed to better support small to mid sized organizations who value the importance and impact of skilled talent acquisition, with a cost effective, high performing, custom recruitment model.
Recruitment as we know it has historically been a world of contingency; fitting boxes into circles and squeezing dollars out of pennies. What if, we could provide a better service, more aligned, more accountable and more meaningful, for a quarter of the cost? What if we became partners to our clients and genuinely had their best interest as our first priority?
This is recruitment done your way; how you need it, what you need and when you need it. Our expert team of recruiters support your organizations growth when you need us the most. Our process is centred around a strategic headhunting approach, layered by marketing, in depth screening, transparency and refined selection. You talk, we listen and we are not afraid to ask the tough questions.
Sales@AlioRecruitment.ca | www.AlioRecruitment.com
Top Benefits
About the role
Under the direction of the Chief Executive Officer, and responding and interacting frequently with the Treasurer of the Board of Directors, the incumbent is responsible for effective management of our established client’s financial affairs. This includes the preparation and updating of the long-range financial plan, monthly reports on the client’s finances to the Executive Committee/Board of Directors, supporting the financial audit function and committee, evaluation and monitoring of financial performance in relation to stated objectives, development and maintenance of financial control and accountability systems and records, all accounts payable and receivable, and providing all financial support activities related to the client’s national office and its various lines of business in terms of committees, councils, projects and programs. **NFP Experience considered a very strong asset**
Key Responsibilities
Financial Management:
- Prepare, manage and report on budgets and projections for the overall budget and, working with staff leads, for committees, councils, projects and programs (e.g. special projects, annual conference and fall meetings, Modular Construction Council, Net Zero Homes Council, etc.)
- Oversee and prepare monthly financial reporting at the organization level (for Executive Committee and Board of Directors) and sub-component levels (for staff leads), and for the Annual Meeting of Members
- Prepare other reports for the CEO, Board of Directors, and other stakeholders as appropriate
- Implement and maintain the next iteration financial system, which includes access for program/project managers to track actuals and forecast
- Implement a new leave/vacation tracking system (may be part of or separate from the financial system)
- Work with provincial and local associations on securing their membership dues remittances and staying current
- Provide advice on applicable taxes and cost estimations for projects (e.g. billable rates, GST, HST)
- Analyze financial data and metrics to identify areas for improvement
- Ensure compliance with financial regulations and reporting requirements to CRA and other federal entities
- Collaborate with internal project leads to resolve financial and operational issues
- Conduct financial risk assessments and develop mitigation strategies
- Engage and support the Treasurer and the Audit Committee
- Liaise with auditors on the annual audit and any audits from external funding agencies
- Lead development and implementation of finance-related office/staff/member policies and procedures
- Oversee employee benefit and RRSP plans
- Manage all corporate insurance (including cyber insurance, D&O, etc.)
- Review all contracts from a financial perspective
- Support project leads in preparing funding applications and reporting for government-funded programs
Bookkeeping:
- Record day-to-day financial transactions and complete posting processes
- Ensure accurate and categorized entries in the general ledger
- Manage accounts payable and receivable, including collections
- Track label sales for the Modular Construction Council
- Reconcile bank and credit card statements
- Process payroll and travel claims for staff and volunteer members conducting client business
- Administer group benefits
- Oversee the vacation/sick day tracking system in collaboration with managers
- Prepare and submit financial reports (balance sheets, income statements, cash flows)
- Maintain well-organized financial files and asset inventory (in collaboration with other leads)
- Support office lease financial negotiations
- Update payroll, benefits, and facility databases
Facilities Management:
In collaboration with the Office Manager:
- Act as primary liaison with the building manager for maintenance, security and incident management
- Oversee access control for the building
- Negotiate vendor contracts and manage inventory
Asset: Human Resources (if applicable to the successful candidate):
- Serve as lead for the Joint Health and Safety Committee
- Develop and implement safety and security plans, including inspections
- Liaise with the external HR consulting firm on HR strategy implementation
- Update and implement HR policies and procedures
- Address and resolve employee relations matters by interpreting and applying policy
- Support a positive and inclusive workplace culture
ABOUT YOU, THE CANDIDATE
Education:
- Post-secondary degree or diploma in a related field
Experience:
- Minimum 10 years of recent, relevant experience in a financial leadership role
- Proven experience in managing financial systems, budgeting, and financial controls
- Experience managing vendors
- Strong Asset: Experience in non-profits or membership associations
- Asset: Experience in project management or digital transformation initiatives
- Asset: HR knowledge or accreditation
Knowledge:
- Advanced knowledge of Word, Outlook, Excel, PowerPoint
- Proficiency in Sage or similar accounting platforms
- In-depth understanding of financial management principles and best practices
- Asset: Human resources knowledge
Skills and Attributes:
- Excellent interpersonal and relationship-building skills
- Ability to multitask and manage complex projects and priorities
- Strong written and verbal communication
- Highly organized, detail-oriented and deadline-focused
- Collaborative, respectful, and customer-service oriented
- Emotionally intelligent and team-minded
ABOUT THE CLIENT
How They Operate:
Our client operates at a national level and is part of a three-tiered association model—local, provincial, and national. Members join at the local level and benefit from engagement at all three tiers. With over 50 affiliated local and provincial associations and a national membership of 8,500+ companies, the organization represents a robust cross-section of Canada's residential construction industry, generating over $182 billion in economic activity and supporting more than 880,000 jobs.
Members include builders, renovators, land developers, tradespeople, manufacturers, lenders, insurers, and service professionals. The client benefits from dedicated volunteer leadership and active participation at all levels of the organization.
The client engages with all levels of government—federal, provincial, and municipal—to advocate for policy improvements, housing affordability, and consumer choice. Their committee and council system brings together national experts to guide strategic recommendations and industry improvements.
The Team:
The national office is staffed by a high-performing, collaborative team of professionals who thrive in a supportive and dynamic work environment. There is a strong culture of teamwork, cross-functional collaboration, and mutual respect. Staff are empowered to take initiative, innovate, and bring forward new ideas that benefit the organization and its members.
Location:
Our client’s national office is centrally located in downtown Ottawa. The space features natural light, updated furnishings, video rooms, collaborative areas, a large kitchen, and a building gym with free staff access. The office is close to shops, restaurants, public transit, bike paths, and the Rideau Canal. On-site parking and secure bike storage are also available.
Hybrid Work Model:
Our client has a well-established hybrid work model that blends in-office collaboration with remote flexibility. Team members have full remote setups for seamless productivity from any location, while in-office days are used to foster team building and connection.
Hours of Work:
- Regular hours are 9:00 a.m. to 5:00 p.m., Monday to Friday, with occasional overtime or travel within Canada for meetings as required.
About Alio Recruitment
Created by the desire to do things differently, Alio Recruitment offers full cycle and partial recruitment on an hourly, as needed basis. Designed to better support small to mid sized organizations who value the importance and impact of skilled talent acquisition, with a cost effective, high performing, custom recruitment model.
Recruitment as we know it has historically been a world of contingency; fitting boxes into circles and squeezing dollars out of pennies. What if, we could provide a better service, more aligned, more accountable and more meaningful, for a quarter of the cost? What if we became partners to our clients and genuinely had their best interest as our first priority?
This is recruitment done your way; how you need it, what you need and when you need it. Our expert team of recruiters support your organizations growth when you need us the most. Our process is centred around a strategic headhunting approach, layered by marketing, in depth screening, transparency and refined selection. You talk, we listen and we are not afraid to ask the tough questions.
Sales@AlioRecruitment.ca | www.AlioRecruitment.com