Position Information

Position Title

Office Coordinator

Department/Unit

People and Culture

Location

Halifax, Nova Scotia, Canada

Posting Number

S136-25

Employee Group

DPMG

Position Type

Term

Duration of Contract (if applicable)

Sixteen (16) months

Employment Type

Full Time

Full-time Equivalency (FTE)

1.0 FTE

Salary

$48,593 - $61,380 per annum

Classification

ADM-03

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

Dalhousie University’s People and Culture team strives to ensure Dalhousie’s people and culture goals and core values are aligned and fully embedded across the institution so that all members of the university community feel included, motivated, and supported to excel in their careers and in advancing the mission of the university. Reporting to the Executive Assistant and Operations Manager (EAOM), People and Culture, the Office Coordinator will provide reception and administrative support to the People and Culture offices.

Key Responsibilities

• Oversee the front office operations. Act as first point of contact for visitors and staff. Greet and direct visitors to the office, using Outlook calendars to confirm corresponding meeting times. Answer incoming telephone calls and respond to inquiries. Manage the People and Culture general email project account.

• Provide administrative/operational support to the department, the EAOM, and other senior leaders as required. This includes scheduling meetings, managing calendars, and booking appointments. Provide support to other units within People and Culture as needed.

• Provide administrative support to the Labour and Employee Relations and Job Design units, including fielding and directing email inquiries; data entry; electronic filing; preparing and distributing templated letters; scheduling meetings; and checking and processing confidential and time sensitive documentation.

• Oversee room bookings for meeting room and internal spaces. Receive and schedule requests for space. Ensure technology is in order before/after bookings. Assist with questions regarding audiovisual (AV) systems in rooms, contacting AV support as needed.

• Deliver additional administrative support such as maintaining/ordering office supplies; ensuring incoming and outgoing mail/courier packages are prepared, sent, and distributed; and submitting service requests for maintenance matters.

Note

Due to operational requirements, the successful applicant is required to work in-person on campus.

Required Qualifications

• Business/Administrative Professional Diploma with at least three (3) years’ related experience (or equivalent combination of training and experience).

• Proficiency in MS Office applications (Outlook, Word, Excel, Teams, OneNote) and database systems such as SharePoint or OneDrive.

• Proven excellent interpersonal, teamwork, and communication (verbal and written) skills.

• Demonstrated strong attention to detail, organizational and prioritization skills.

• Proven ability to work independently and multi-task in a deadline driven environment with frequent interruptions.

Assets

• Experience using Banner and SharePoint/OneDrive databases.

• Experience in the post-secondary sector.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism

• Respect & Inclusion

• Adaptability

• Knowledge & Thinking Skills

• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Applications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Posting Detail Information

Number of Vacancies

One (1)

Open Date

07/11/2025

Close Date

07/18/2025

Open Until Filled

No

Special Instructions to Applicant

Quick Link for Direct Access to Posting

https://dal.peopleadmin.ca/postings/19268