Inner City Diesel Ltd. (ICD) is excited to announce we are seeking an experienced Accounts Payable Administrator to join our team. The incumbent will be responsible for assisting the Controller with the management of overall financial operations and provide accurate information to the projects and operations team.

The successful candidate will be working Monday to Friday at our Fort McMurray office in Rickards Landing (181 Robertson Road). You MUST BE local to Fort McMurray, AB to apply for this role.

About Inner City Diesel

ICD is a privately owned, proud First Nations company, that is actively growing its workforce and services across Western Canada. ICD Group is your one stop shop for all your maintenance, pumping, dredging, tailings, and fleet management needs!

Why work for us?

• Health & Safety is our #1 priority.
• Rewarding career opportunity
• Supportive team of professionals who believe in safety & providing exceptional services.
• Competitive Wages.
• Health & Wellness Benefits, Retention Bonus, Group RRSP, and more

At ICD, we prioritize customer relationships built on honesty and trust. Join a team where our culture revolves around being your #1 Trusted Provider.

Responsibilities:

Duties of the AP Admin shall include, but is not limited to:

• Aid the Finance team in directing and managing the company's accounting functions, including establishing and maintaining accounting principles, practices, and procedures.
• Fill out credit applications and setup vendor accounts on ERP.
• Follow AP approval process.
• Match invoices to PO, confirm accuracy of all invoices for operating expenses, and capital acquisitions, follow up with procurement team as required.
• Responsible for processing all vendor invoices accurately and on a timely basis into the ERP.
• Check invoices for mathematical accuracy, valid coding, approval, and matching packing slips with invoices.
• Verifying vendor account status by reconciling vendor statements received biweekly and related transactions.
• Verify and investigate discrepancies, between POs and invoices received, follow up with vendor or procurement to solve issues.
• Maintaining historical records of all invoices, reports, receipts, and cheques by saving documents properly on the shared drive.
• Generate reports detailing accounts payables status as required.
• Understand expense accounts and cost centers setup.
• Address internal and external accounts payable enquiries, including assisting coworkers keep track of vendor credit limits, assisting co-workers with the interpretation of policies and procedures ensuring compliance around accounts payable processes (GST, PST, etc.)
• Keep track of pre-authorized transactions and post in the ERP system.
• Prepare and post general journal entries as required.
• Assisting with month end and year end duties as required
• Prepare regulatory reporting packages when required.
• Provide suggestions on all AP matters including, record keeping, analysis, and reporting to ensure smooth functioning of the department.
• Support new systems and implement them from a strategic finance and internal control perspective.
• Other related duties and required or assigned.

Required Qualifications:

• 2+ years of accounts payable and related experience
• Advanced Excel skills and strong working knowledge of Microsoft Office
• Working knowledge of relevant legal regulations.
• Maintain confidentiality and handle sensitive information in an appropriate manner
• Must have own form of transportation to and from work (public transit not available to current office location)
• Must be legally eligible to work in Canada.

Desired Qualifications:

• Knowledge of basic accounting an asset
• Any Business Administration and/or accounting diploma is an asset.

Key Strengths and Competencies:

• Highly motivated and self-directed.
• Capable of multi-tasking and able to work with minimal supervision resolving competing priorities.
• High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
• Proven ability to work independently under pressure while meeting deadlines.
• Strong numerical aptitude and attention to detail.
• Strong work ethic and positive team attitude.
• Willing to follow all ICD Employee Policies
• Willing to follow all ICD Health, Safety and Environmental Procedures

If you are an independent and hard-working individual who would like to be part of the exciting growth and development of our expanding company that offers competitive wages, then apply today.

Please note, this job description is not intended to be all-inclusive. The employee may perform other related duties as required to meet the ongoing needs of the organization. Only those applicants that have been selected for an interview will be contacted.

Job Types: Full-time, Permanent

Additional pay:

• Retention bonus

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Paid time off
• RRSP match

Schedule:

• Monday to Friday

Application question(s):

• Do you have your own form of transportation to and from work (public transit not available to office location)?

Experience:

• data entry: 1 year (preferred)
• Accounts payable: 1 year (required)
• Sage 50 (or greater): 1 year (preferred)

Location:

• Fort McMurray, AB (required)

Work Location: In person