SECONDARY SECRETARY: Main Office Secretary

DUTIES:

Reporting to the Principal/Administrative Assistant, the duties of the Main Office Secretary include:

• Maintenance of Board and in-school budgets.

• Assistance in exam procedures.

• Assistance in mark reporting, scheduling, September report, year-end procedures.

• Preparation of various SIS reports as required.

• Schedule appointments, receptionist and phones, mail, correspondence.

• Send Maintenance requests by helpdesk.

• Responsible for processing purchase orders and receipt of goods.

• On-call and supply teacher coverage.

• Type newsletters, teacher handbook, student handbook and course planning guide.

• Data entry as assigned.

• All other duties assigned by the Principal/Administrative Assistant.

QUALIFICATIONS:

• Secondary School graduate or equivalent required
• Successful completion of an Office Administration Program from a recognized Post-Secondary Institution and/or equivalent experience in office administration is preferred
• Proficient in Microsoft Office Suite (Word, Excel, Publisher)
• Experience with Google Applications would be an asset
• Experience with Aspen (Student Information System) would be an asset
• Experience with School Cash Suite & K212 would be an asset
• Proven commitment to maintaining confidentiality
• Excellent interpersonal, communication and organizational skills

Applicants must have the required qualifications including skill, knowledge and ability to perform all duties in a satisfactory manner.

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The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

Accommodations for disabilities will be provided upon request to support participation in all aspects of the application process.

/cs

June 11, 2025