About the role
We are looking for a Document Control Analyst for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.
This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.
Role Description
We are looking for an experienced and detail-oriented Document Control Analyst/ IM Data Analyst. This position will be responsible for the management & control of the Superior Refinery master process safety data / drawings to be compliant with and support the Company Operational Integrity Management (COIMS) Element 4 Information Management (IM) practices and OSHA Process Safety Information requirements, including Management of Change (MOC).
The ideal candidate will have a strong background in information management to provide quality control on project engineering drawing deliverables metadata handed over from projects to ensure company expectations are met and the drawings represent the asset engineering information expected.
Applicants must be passionate, dynamic, energetic, and persistent to drive change and transition refinery to modern data driven systems, including development of methodology and procedures.
Responsibilities
- Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information
- Manage equipment & instrument databases, assign equipment & instrument numbers as requested
- Ensure equipment tags contain the consistent and correct metadata, providing a way to quickly get process/asset/equipment documents in a timely manner for refinery’s daily operations.
- Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
- Collaborate with technical services, maintenance, and operations function of the Superior Refinery.
- Work effectively with staff at various levels, within the refinery and with the corporate head office with tact and diplomacy
- Ensure current revision of all Process Safety Information, including Safe Operating Procedures, drawings, technical / operations / safety documents are available, issued and tracked. Assign document numbers as requested. Support management of concurrent engineering & redline processes
- Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
- Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information
- Manage equipment & instrument databases, assign equipment & instrument numbers as requested
- Provide training to Site team when required for Process Safety Information management. Collaborate with internal stakeholders and team members to identify and change current processes for more efficient working activities
- Create value-add dashboards to track data quality across departments for accurate, timely information. Good data will help increase production time by limited asset downtime, Process Safety incidents which will ultimately reduce operational and incident costs
Required Skills and Experience
- Related Bachelor's or Technical College Diploma (information science, records management, archival science, engineering, science, process safety etc.) is an asset
- ECMS, ECMM, RM or AIIM certification is a strong asset
- 3-5 years experience in process safety, records management, information management or document control
- 3-5 years experience in oil and gas, Owner Operator, large Contractor, or EPC industry related experience
- Understanding of various systems such as MSDP (procedural documents), SAP PM (Plant Maintenance data) and TechDocs (Engineering documents)
- Understanding of taxonomy, metadata, and document management practices
- Tracking record managing KPI and records retention compliance. Managing documents in a controlled environment, revision tracking
- Demonstrated experience in writing and implementing information management standards, procedures, and processes
- Demonstrated understanding of engineering and supporting documentation, revision control, review & approval process, understanding Project life cycle
- Proficiency in identifying Engineering Drawing document types
- Detail attention to data and the ability to create comparative analysis to identify and correct integrity issues
- Proficient in MS Office and Livelink, and Share Point
- Demonstrated experience of driving positive change with passion, energy, and persistence
- Demonstration of strong communication and interpersonal skills
- Demonstrated strength in analytical skills and attention to detail
- Demonstrated ability to meet deadlines, handle multiple tasks and prioritize
- Demonstrated ability to work independently or within a Team. Function well in a fast-paced environment
- Working Knowledge of petroleum/oil& gas industry; Engineering disciplines, Terminology/industry accepted file types (.dgn, .tif, etc)
Please note that while all applications are appreciated, only candidates selected for interview will be contacted.
InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.
About InSync Systems
InSync Systems Inc. is a privately owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs. We provide expert contract personnel, formal augmentation outsourcing or assistance in strengthening IT departments and business units through managed service arrangements with the best talent in the industry.
InSync applies the consulting skills of our management team, with our specialized recruiting experience, to form a focused organization that can supply clients with individuals specifically matched to their needs.
WE WORK HARD TO KEEP THE BEST WORKING WITH US!
InSync is focused on working with the finest consultants in the business. Our core team is comprised of the kind of proven professionals that our clients demand. We maintain a pool of pre-screened and pre-qualified resources and are continuously refreshing this pool.
SO......WHO IS LOOKING AFTER YOU?
InSync builds a strong sense of family with our staff and consultants. We strive to find you projects that are of interest to you. Our Practice Leads provide mentorship, project-related training and most of all, the attention you want! And you’ll be hanging around with the most sought-after consultants in the industry!
If you are looking for a new challenge, then we are eager to talk to you.
We currently have offices in Calgary, Edmonton and Vancouver.
About the role
We are looking for a Document Control Analyst for a 12-month contract position, with possible extensions in Calgary, Alberta. Must be legally entitled to work in Canada.
This position is 100% onsite in downtown Calgary. 8 hours a day, 40 hours a week. It is NOT a remote role.
Role Description
We are looking for an experienced and detail-oriented Document Control Analyst/ IM Data Analyst. This position will be responsible for the management & control of the Superior Refinery master process safety data / drawings to be compliant with and support the Company Operational Integrity Management (COIMS) Element 4 Information Management (IM) practices and OSHA Process Safety Information requirements, including Management of Change (MOC).
The ideal candidate will have a strong background in information management to provide quality control on project engineering drawing deliverables metadata handed over from projects to ensure company expectations are met and the drawings represent the asset engineering information expected.
Applicants must be passionate, dynamic, energetic, and persistent to drive change and transition refinery to modern data driven systems, including development of methodology and procedures.
Responsibilities
- Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information
- Manage equipment & instrument databases, assign equipment & instrument numbers as requested
- Ensure equipment tags contain the consistent and correct metadata, providing a way to quickly get process/asset/equipment documents in a timely manner for refinery’s daily operations.
- Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
- Collaborate with technical services, maintenance, and operations function of the Superior Refinery.
- Work effectively with staff at various levels, within the refinery and with the corporate head office with tact and diplomacy
- Ensure current revision of all Process Safety Information, including Safe Operating Procedures, drawings, technical / operations / safety documents are available, issued and tracked. Assign document numbers as requested. Support management of concurrent engineering & redline processes
- Maintain control of Process Safety Information master copies of drawings, technical / operations / safety documents and technical documents issued to internal/external users.
- Review and quality check incoming process safety information and drawings packages to ensure all required drawings/technical/ safety / operations documents are received contain accurate information
- Manage equipment & instrument databases, assign equipment & instrument numbers as requested
- Provide training to Site team when required for Process Safety Information management. Collaborate with internal stakeholders and team members to identify and change current processes for more efficient working activities
- Create value-add dashboards to track data quality across departments for accurate, timely information. Good data will help increase production time by limited asset downtime, Process Safety incidents which will ultimately reduce operational and incident costs
Required Skills and Experience
- Related Bachelor's or Technical College Diploma (information science, records management, archival science, engineering, science, process safety etc.) is an asset
- ECMS, ECMM, RM or AIIM certification is a strong asset
- 3-5 years experience in process safety, records management, information management or document control
- 3-5 years experience in oil and gas, Owner Operator, large Contractor, or EPC industry related experience
- Understanding of various systems such as MSDP (procedural documents), SAP PM (Plant Maintenance data) and TechDocs (Engineering documents)
- Understanding of taxonomy, metadata, and document management practices
- Tracking record managing KPI and records retention compliance. Managing documents in a controlled environment, revision tracking
- Demonstrated experience in writing and implementing information management standards, procedures, and processes
- Demonstrated understanding of engineering and supporting documentation, revision control, review & approval process, understanding Project life cycle
- Proficiency in identifying Engineering Drawing document types
- Detail attention to data and the ability to create comparative analysis to identify and correct integrity issues
- Proficient in MS Office and Livelink, and Share Point
- Demonstrated experience of driving positive change with passion, energy, and persistence
- Demonstration of strong communication and interpersonal skills
- Demonstrated strength in analytical skills and attention to detail
- Demonstrated ability to meet deadlines, handle multiple tasks and prioritize
- Demonstrated ability to work independently or within a Team. Function well in a fast-paced environment
- Working Knowledge of petroleum/oil& gas industry; Engineering disciplines, Terminology/industry accepted file types (.dgn, .tif, etc)
Please note that while all applications are appreciated, only candidates selected for interview will be contacted.
InSync Systems Inc. is a privately-owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs.
About InSync Systems
InSync Systems Inc. is a privately owned boutique Canadian Resourcing and Consulting Services Company that works closely with a range of corporate clients across multiple industries to bring them solutions that effectively address their business needs. We provide expert contract personnel, formal augmentation outsourcing or assistance in strengthening IT departments and business units through managed service arrangements with the best talent in the industry.
InSync applies the consulting skills of our management team, with our specialized recruiting experience, to form a focused organization that can supply clients with individuals specifically matched to their needs.
WE WORK HARD TO KEEP THE BEST WORKING WITH US!
InSync is focused on working with the finest consultants in the business. Our core team is comprised of the kind of proven professionals that our clients demand. We maintain a pool of pre-screened and pre-qualified resources and are continuously refreshing this pool.
SO......WHO IS LOOKING AFTER YOU?
InSync builds a strong sense of family with our staff and consultants. We strive to find you projects that are of interest to you. Our Practice Leads provide mentorship, project-related training and most of all, the attention you want! And you’ll be hanging around with the most sought-after consultants in the industry!
If you are looking for a new challenge, then we are eager to talk to you.
We currently have offices in Calgary, Edmonton and Vancouver.