The Winnipeg Foundation is For Good. Forever. We help people give back to our shared community by connecting generous donors with causes they care about For Good. We are an endowment-based public foundation, so gifts are pooled and invested, and the annual earnings are distributed back to the community Forever. Formed in 1921, we are proud to be the first community foundation in Canada. Our vision is ‘a Winnipeg where community life flourishes for all.’

The Foundation is committed to work/life balance and diversity both within the organization and in its work with the community.

We are currently recruiting for the role of

Finance and Documentation Coordinator – (Permanent – Full-time)

Our Values

• Trust

• Generosity

• Equity

• Transformation

• Responsiveness

Our Core Competencies

• Relationship Building

• Managing Healthy Conflict

• Adaptability

• Active Listening

• Critical Thinking and Decision Making

The Role:

The role is centred on delivering essential administrative support by systematically maintaining and organizing fund files and legal agreements. This involves preparing detailed reports and managing key documents to ensure strict compliance with established policies and regulations. Although this position is not primarily accounting-focused, it may entail a range of general accounting administrative tasks. In addition, the role includes providing comprehensive administrative assistance to the Finance team, contributing to the smooth operation and efficiency of financial processes.

Core Areas of Responsibility:

Fund Setup and Administration

• Set up and maintain fund records
• Create and maintain associated digital and paper fund files with responsibility for records management in accordance with record retention policies.
• Ensure timely and accurate filing of documents and internal records
• Coordinate with relevant team members to ensure fund information is accurate and current
• Respond to internal inquiries related to fund files
• Execute fund routing process (approval workflows)
• Prepare reports for the Board and Management related to fund administration

Legal Administration

• Prepare standard legal agreements from pre-approved templates
• Assist with the drafting of various legal documents and general correspondence
• Review and revise format, spelling and grammar on final documents
• Prepare and send documents for signature and tracking their status
• Track deadlines and keep calendars up to date
• Organize legal documents (paper and electronic), ensuring proper filing and version control

General Administration:

• Prepare agendas and minutes for the Boards of sub-entities of The Winnipeg Foundation
• Attend internal committees as requested
• Support other administrative functions as requested

About You: If your background looks different from below, in your cover letter, tell us why you would be a good fit!

Education and Experience

• Diploma in office or business administration
• 1-3 years of experience in office administration is an asset

Skills and Abilities

• Proficient in Microsoft Office Suite, especially Word.
• Proficiency in Adobe Pro or document automation tools is an asset.
• High attention to detail with good proofreading and editing skills
• Proficient verbal and written communication skills
• Ability to work with and maintain confidential and sensitive information
• Efficient time-management
• Excellent organizational skills and attention to detail
• Ability to work well in a team as well as independently
• Ability to work under pressure and meet deadlines
• Ability to multitask and operate multiple applications

What We Offer:

• Starting salary in the range of $43,600 - $54,500
• A comprehensive benefit package including health and dental benefits
• A Health Spending Account
• Access to Consult + (Virtual Doctor Service)
• EFAP program available to employees and family members
• Pension program starting at six months of employment
• Vacation starts at three weeks per year
• Eco-pass program (half-cost bus pass)
• Maternity/Parental Leave Top Up
• Professional Development opportunities

Applications, including a resume and a cover letter, should be submitted by July 25, 2025 . All applications must be submitted at https://careers.risepeople.com/the- winnipeg-foundation/en.

Applicants who do not fully satisfy all the essential requirements are also encouraged to submit their applications for this position. We firmly believe in the potential for diverse perspectives, skills and experience to enrich our team and contribute to The Foundation’s overall success.

The Recruitment Process

As part of The Foundation’s value for being transparent, the following are the stages of our recruitment process:

· Job posting (2 weeks in circulation)

· Phone screening (conducted after the closing date; duration: 2 weeks)

· First in-person interview (conducted within 2 weeks after phone screening interviews)

· Second in-person interview (within 2 weeks after the first interview)

· Start date: September 2025

During the recruitment process, prospective candidates will be expected to provide specific examples of situations where they have demonstrated The Foundation's values and core competencies.

The Winnipeg Foundation is committed to an inclusive, barrier-free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require accommodation.

Note : If you would like to discuss an accommodation or have difficulty submitting your application via the portal, please email careers@wpgfdn.org for support.