Front Office Coordinator
Top Benefits
About the role
Our Purpose
Be a part of something great.
Our Vision
To be the best business law firm to work for in Canada.
Firm Overview
DuMoulin Black is a business law firm practicing in the areas of securities and corporate and commercial law. We love what we do, and we are passionate about providing the best client service and legal advice. We perform to the highest standards. We have an inclusive and friendly culture, and we support the career goals of all of our team members. We are early adopters of new technology. Positivity, energy, and flexibility are key qualities in our team members.
We are looking for an individual to help support our Director of Operations and Marketing by running the Firm’s reception desk; handling mail, administrative support to lawyers, ordering food and beverages, restocking supplies, running errands, coordinating service requests, managing boardroom calendars, maintaining lawyers professional development credits, and more.
Our ideal candidate will have a positive attitude, be friendly, have a strong work ethic, be self-motivated, and provide our firm and clients with the best possible customer service. This position will be in an in-office role.
Opportunity
This role will involve a diverse range of responsibilities. Examples include:
- Full time reception coverage; office opening, mid-day, closing duties
- Answering phone calls
- Directing email inquiries
- Mail; Opening, scanning, delivering
- Coordinating lunches (in office or at restaurants)
- Coordinating orders for office supplies
- Errands (picking up office supplies, groceries)
- Coordinating our off-site file management storage
- Coordinating building service requests
- Keeping the kitchen clean and organized
- Providing administrative support to our paralegal team; mail outs, filing documents on our digital filing system
- Preparing the boardrooms for Annual General Meetings, client meetings, and other important meetings
- Calendar management: vacation, meetings, and hoteling
- Special Projects and Events; supporting the Director of Operations and Marketing as needed
Core Competencies
- High attention to detail
- A willingness to learn new skills and take direction and coaching
- Strong sense of ethics and the ability to handle sensitive or confidential information with tact and discretion
- Proficiency with the Office 365 suite of software, Adobe Acrobat and a willingness to learn new software applications
- The ability to be focused and productive throughout the workday
- Superior interpersonal skills to interact with colleagues, clients, and external agencies
- Strong orientation toward excellence in customer service
Qualifications
- 1+ years of relevant experience in office coordination and/or customer service
- Proficiency in full MS Office suite
- Agility & flexible availability to problem solve or support changing priorities
- Strong time management & organizational skills
- Detail oriented, clear communicator
- Exceptional interpersonal & relationship management skills at all levels within an organization
About the team
Our team is made up of dedicated lawyers and support staff, who each play an integral part of who we are. We believe building strong relationships is key to providing the best quality work.
Our shared values
· Teamwork – We Deliver. No egos. No assholes.
· Passion – We inspire others with our thirst for excellence.
· Respect – We treat ourselves, each other, and our clients with respect.
· Integrity – We are quality. We deliver quality.
· Entrepreneurship – We strive for excellence in everything we do.
To Apply
Kindly forward your cover letter and resume to Jeannette Damaso at jdamaso@dumoulinblack.com
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Additional pay:
- Bonus pay
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
Expected start date: 2025-07-01
About DuMoulin Black LLP
Since 1966, hundreds of companies have relied on us to structure and coordinate their corporate finance and M&A deals, from start-ups to complex international “company maker” transactions.
We act for growth-focused companies, both private and public, in a variety of industries, including energy, food and beverage, industrial, life sciences, mining and technology.
Our lawyers combine deep transactional experience and big firm expertise to provide the personal, timely and efficient services of a specialized boutique firm.
Our clients benefit from our strong relationships with investors, regulators, stock exchanges, underwriters and other industry professionals.
Whether our clients need assistance with day-to-day corporate matters or sophisticated transactional advice, we deliver cost effective, tailored legal solutions.
Simply put, we get the job done.
Front Office Coordinator
Top Benefits
About the role
Our Purpose
Be a part of something great.
Our Vision
To be the best business law firm to work for in Canada.
Firm Overview
DuMoulin Black is a business law firm practicing in the areas of securities and corporate and commercial law. We love what we do, and we are passionate about providing the best client service and legal advice. We perform to the highest standards. We have an inclusive and friendly culture, and we support the career goals of all of our team members. We are early adopters of new technology. Positivity, energy, and flexibility are key qualities in our team members.
We are looking for an individual to help support our Director of Operations and Marketing by running the Firm’s reception desk; handling mail, administrative support to lawyers, ordering food and beverages, restocking supplies, running errands, coordinating service requests, managing boardroom calendars, maintaining lawyers professional development credits, and more.
Our ideal candidate will have a positive attitude, be friendly, have a strong work ethic, be self-motivated, and provide our firm and clients with the best possible customer service. This position will be in an in-office role.
Opportunity
This role will involve a diverse range of responsibilities. Examples include:
- Full time reception coverage; office opening, mid-day, closing duties
- Answering phone calls
- Directing email inquiries
- Mail; Opening, scanning, delivering
- Coordinating lunches (in office or at restaurants)
- Coordinating orders for office supplies
- Errands (picking up office supplies, groceries)
- Coordinating our off-site file management storage
- Coordinating building service requests
- Keeping the kitchen clean and organized
- Providing administrative support to our paralegal team; mail outs, filing documents on our digital filing system
- Preparing the boardrooms for Annual General Meetings, client meetings, and other important meetings
- Calendar management: vacation, meetings, and hoteling
- Special Projects and Events; supporting the Director of Operations and Marketing as needed
Core Competencies
- High attention to detail
- A willingness to learn new skills and take direction and coaching
- Strong sense of ethics and the ability to handle sensitive or confidential information with tact and discretion
- Proficiency with the Office 365 suite of software, Adobe Acrobat and a willingness to learn new software applications
- The ability to be focused and productive throughout the workday
- Superior interpersonal skills to interact with colleagues, clients, and external agencies
- Strong orientation toward excellence in customer service
Qualifications
- 1+ years of relevant experience in office coordination and/or customer service
- Proficiency in full MS Office suite
- Agility & flexible availability to problem solve or support changing priorities
- Strong time management & organizational skills
- Detail oriented, clear communicator
- Exceptional interpersonal & relationship management skills at all levels within an organization
About the team
Our team is made up of dedicated lawyers and support staff, who each play an integral part of who we are. We believe building strong relationships is key to providing the best quality work.
Our shared values
· Teamwork – We Deliver. No egos. No assholes.
· Passion – We inspire others with our thirst for excellence.
· Respect – We treat ourselves, each other, and our clients with respect.
· Integrity – We are quality. We deliver quality.
· Entrepreneurship – We strive for excellence in everything we do.
To Apply
Kindly forward your cover letter and resume to Jeannette Damaso at jdamaso@dumoulinblack.com
Job Type: Full-time
Pay: $45,000.00-$55,000.00 per year
Additional pay:
- Bonus pay
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- Monday to Friday
Work Location: In person
Expected start date: 2025-07-01
About DuMoulin Black LLP
Since 1966, hundreds of companies have relied on us to structure and coordinate their corporate finance and M&A deals, from start-ups to complex international “company maker” transactions.
We act for growth-focused companies, both private and public, in a variety of industries, including energy, food and beverage, industrial, life sciences, mining and technology.
Our lawyers combine deep transactional experience and big firm expertise to provide the personal, timely and efficient services of a specialized boutique firm.
Our clients benefit from our strong relationships with investors, regulators, stock exchanges, underwriters and other industry professionals.
Whether our clients need assistance with day-to-day corporate matters or sophisticated transactional advice, we deliver cost effective, tailored legal solutions.
Simply put, we get the job done.