Applicants must apply through UM Careers . Visit https://viprecprod.ad.umanitoba.ca/default.aspx and key in 40255 to learn more. Posting ends August 13, 2025 .

Responsibilities:

• Work with students to provide guidance on admission to the University of Manitoba, its faculties, schools, and undergraduate and graduate programs

• Explain the benefits and procedures of the Access Program and its Common First Year to students illustrating how the Program meets their needs

• Explore academic and career goals and develop academic plans and monitor their implementation; evaluate progress

• Offer advice and assistance on suitable degree courses, program selection, and, if necessary, registration

• Monitor student academic performance, initiate a plan for remedial action; discuss personal problems that may affect academic progress; if necessary, collaborate with wellness staff; determine if academic supports outside of the Access Program are required and make referrals to relevant services

• Explore and discuss learning strategies related to academic success and assist with implementation

• Review academic standing of each student and develop action plans for students at risk of academic warning

• Clarify university policies and procedures and faculty-specific regulations, and admission requirements

• Advocate on behalf of students by liaising with programs across campus ; and community-based and governmental funding agencies

• Make students aware of important term dates and events

• Anticipate tutoring needs by analyzing student registration data and initiate hiring of tutors

• Participate in selection of tutors and match students with tutors; create opportunities for tutoring in both small group settings and one-on-one

• Monitor success of tutoring for each student individually and the tutoring program as a whole

• Manage tutoring budget and prepare term-based reports that compare tutoring expenses to academic success rates; make recommendations for optimal use of tutoring funds

• Review applications of prospective students and assess applicants’ academic standing; interview students and provide recommendation for acceptance

• Develop, plan, and coordinate in-person and online orientation program and deliver workshops

• Support annual Access course planning by conducting student surveys, analyzing enrolment trends and success rates, and reporting on changes in admission requirements

• Monitor enrollment in courses offered by the Access Program; develop and implement strategies to ensure enrolment targets for each course are met

• Coordinate partnership programs with faculties and departments

• Represent the Access Program at recruitment events across Manitoba

• Assist with the planning and delivery of in-house events that celebrate student achievement and strengthen students’ cultural identities; participate in events facilitated by the Access Program

• Identify common needs and interests of students and organize workshops and information sessions

• Provide annual report analyzing the success of the advising portfolio, highlighting gaps, and making recommendations for improving the portfolio

• Promote awareness of the Access Program by liaising with advisors and student supports, funding agencies and Education Directors in communities, and community organizations

• Maintain an active appreciation and understanding of current community, provincial, and national issues and situations impacting Indigenous communities

• Maintain up-to-date knowledge of UM policies, admission requirements for all UM programs,

• Maintain up-to-date knowledge of relevant systems monitoring student success and advise Access staff of opportunities or issues

• Contribute to the revision and update of Access Program policies and procedures

• Create and maintain a current database of resources both internal and external to the University community

• Participate in and present materials at workshops and conferences

• Provide assistance with carrying out annual marketing plan

• Other duties as assigned.

Qualifications:

PREFERENCE WILL BE GIVEN TO INDIGENOUS CANDIDATES. APPLICANTS MUST SELF-DECLARE ON THEIR COVER LETTER OR RESUME AS INDIGENOUS (FIRST NATIONS, MÉTIS, AND/OR INUIT).

MINIMUM FORMAL EDUCATION/TRAINING:

• Undergraduate degree is required

• Degree in social sciences or helping profession is an asset

• Completion of a certificate program in counselling or life-coaching from a recognized institution in addition to an undergraduate degree is an asset

EXPERIENCE:

• A minimum of three years directly related student advising experience in a post-secondary setting is required

• Demonstrated experience working with Indigenous communities (either on or off-campus) is required

• Demonstrated experience in interpreting and advising students on admission requirements and policies for a diverse selection of programs is preferred

• Experience developing and delivering programs using a holistic approach or integrated support model is preferred

• Experience with student financial aid and/or community funding assistance is preferred

• Thorough knowledge of trauma-informed practices and strength-based approaches is preferred

• Thorough knowledge of student service providers at the University of Manitoba is preferred

• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• Must have excellent verbal and written communication skills to communicate with a diversity of stakeholders (including students, staff, and community) in a diplomatic, tactful, and culturally appropriate way

• Must have excellent interpersonal skills to motivate, coach, and inspire students and build productive and long-term relationships with students, staff and community members

• Must have a high degree of analytical, problem-solving, and decision-making skills

• Must have a demonstrated ability to deal with high workload demands and stressful interpersonal situations

• Attention to detail is required

• Must be proficient in Microsoft Office; experience with university systems (e.g., Aurora Student, UM Achieve, and Banner) an asset

• Must have proven time management skills and ability to independently prioritize tasks

• Must have proven ability to work in collaboration with university and community stakeholders to develop new initiatives, eliminate barriers, and improve outcomes

• Must be able to work with students representing diverse educational, age, racial, ethnic, cultural, and gender backgrounds

• Must be able to maintain privacy and confidentiality with respect to all communications and records according to university policy and ethical practice

• Satisfactory work record, including satisfactory attendance and punctuality, is required.

OTHER JOB RELATED QUALIFICATIONS:

• Experience advising and supporting Indigenous students

• Must have a genuine interest in supporting and interacting with students

• High energy level and a positive attitude particularly when faced with challenges or change

PROBATION TRIAL: 840.00 hours