Legal Services and City Clerk’s Office Assistant (Legal Secretary)
About the role
Purpose of the position
The work consists mainly of performing tasks related, among other things, to access to information requests and processing files regarding claims against the City. The incumbent must also process files related to the granting and contractual management under the responsibility of Legal Services and the City Clerk’s Office and to budgetary monitoring. The incumbent must also provide the administrative assistance required in the area of customer service.
Main Responsibilities
- Communicating by phone and in person with the public, municipal departments, and certain organizations regarding information related to the incumbent’s fields of activity;
- Maintaining up-to-date registers, schedules, and other files used to ensure the administrative follow-up of files in the incumbent’s field of activity;
- Processing payment requests from various Department and City suppliers; when services or goods are required by the Department, ensuring that the right purchase orders and requisition forms are processed according to the established rules;
- Upon receipt of a request to access information or a claim, opening a file and working with the person responsible for enforcing the law to draft an acknowledgement of receipt in accordance with established policies and sending it to the applicant;
- Carrying out any other related tasks, clerical or not.
Qualifications
Education
- Diploma of Collegial Studies (DEC) in Business Administration Technology or Office Administration.
Experience
- Six (6) months of experience in a position that enabled the incumbent to become familiar with the nature of the work;
- Experience in handling complaints and/or handling requests for access to documents within a public body will be considered an important asset.
Job Profile
Knowledge of
- Written and spoken French and English;
- General office work; various software;
- Laws and by-laws related to the position.
Skills and Abilities
- Tact, courtesy and good judgement; very strong sense of customer service;
- Ability to communicate clearly and accurately; ability to write clear and concise reports and correspondence;
- Ability to coordinate his or her work according to deadlines;
- Ability to perform clerical work; ability to notice details and identify mistakes in texts.
Salary Scale : $ 29.39 to $ 39.19 - 35 hours/week
About Ville de Westmount • City of Westmount
The City lies over 3.9 square kilometres on the western slopes of Mount Royal. It encompasses an urban forest, numerous parks and playgrounds, as well as cultural, religious and educational institutions. Its green is not restricted to public green spaces; with 11,000 City trees plus a myriad of carefully tended private lawns and gardens, Westmount is a gem in the greater metropolitan setting.
Legal Services and City Clerk’s Office Assistant (Legal Secretary)
About the role
Purpose of the position
The work consists mainly of performing tasks related, among other things, to access to information requests and processing files regarding claims against the City. The incumbent must also process files related to the granting and contractual management under the responsibility of Legal Services and the City Clerk’s Office and to budgetary monitoring. The incumbent must also provide the administrative assistance required in the area of customer service.
Main Responsibilities
- Communicating by phone and in person with the public, municipal departments, and certain organizations regarding information related to the incumbent’s fields of activity;
- Maintaining up-to-date registers, schedules, and other files used to ensure the administrative follow-up of files in the incumbent’s field of activity;
- Processing payment requests from various Department and City suppliers; when services or goods are required by the Department, ensuring that the right purchase orders and requisition forms are processed according to the established rules;
- Upon receipt of a request to access information or a claim, opening a file and working with the person responsible for enforcing the law to draft an acknowledgement of receipt in accordance with established policies and sending it to the applicant;
- Carrying out any other related tasks, clerical or not.
Qualifications
Education
- Diploma of Collegial Studies (DEC) in Business Administration Technology or Office Administration.
Experience
- Six (6) months of experience in a position that enabled the incumbent to become familiar with the nature of the work;
- Experience in handling complaints and/or handling requests for access to documents within a public body will be considered an important asset.
Job Profile
Knowledge of
- Written and spoken French and English;
- General office work; various software;
- Laws and by-laws related to the position.
Skills and Abilities
- Tact, courtesy and good judgement; very strong sense of customer service;
- Ability to communicate clearly and accurately; ability to write clear and concise reports and correspondence;
- Ability to coordinate his or her work according to deadlines;
- Ability to perform clerical work; ability to notice details and identify mistakes in texts.
Salary Scale : $ 29.39 to $ 39.19 - 35 hours/week
About Ville de Westmount • City of Westmount
The City lies over 3.9 square kilometres on the western slopes of Mount Royal. It encompasses an urban forest, numerous parks and playgrounds, as well as cultural, religious and educational institutions. Its green is not restricted to public green spaces; with 11,000 City trees plus a myriad of carefully tended private lawns and gardens, Westmount is a gem in the greater metropolitan setting.