Multidisciplinary Cancer Conferences (MCC) Coordinator, Oncology
About the role
Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.
Land acknowledgement:
Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.
Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.
Who you are:
- You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
- You are a patient and/or client centered individual who performs at an exemplary standard
- You are a team player with excellent communication, critical thinking and prioritization skills
Closing Date: July 29th, 2025
What we are looking for:
Multidisciplinary Cancer Conferences (MCC; or tumour boards), are defined as a regularly scheduled meeting where representatives from surgery, medical oncology, radiation oncology, nursing, pathology, and diagnostic imaging discuss all appropriate diagnostic tests and suitable treatment options for an individual cancer patient (CCO 2006), and are a key component of high-quality cancer management. The MCC Coordinator is a role that is essential to the MCC team, responsible for the administrative management and support and for the functioning of the individual meetings. The MCC Coordinator maintains the responsibility of planning MCCs, communicating and interacting with physicians and collecting quality data.
The role of a MCC Coordinator is essential to the functioning of MCCs. The success of this role requires the individual to demonstrate a strong desire and aptitude to engage diverse groups together and facilitate the process to provide a seamless, effective and useful MCC.
What you will achieve with us:
Planning/ Organization
- Plan and organize Multidisciplinary Cancer Conferences (MCC) which includes:
- booking meetings, setting up meeting rooms, and ensuring the availability/ functioning of all necessary equipment (e.g. laptop, videoconference equipment, projector)
- producing and circulating the list of patient cases to be discussed forwarded from individual physicians
- notifying core members, inviting guests, and posting in-hospital meeting notices
- ensuring relevant, up-to-date patient information such as test results, imaging (including related electronic imaging), and other relevant information are available and entered in the computer prior to the MCC
- documentation of non-patient related meeting minutes and tracking of actions
- registering patient through Electronic Medical Record
- organizing pharmaceutical sponsorship for catering purposes and processing invoices within internal food vendors
Technology
- Knowledge of Ontario Telehealth Network (OTN) systems required for MCC functioning (videoconferencing, Microsoft Office Teams, GoToMeeting ect ), where appropriate
- coordinate equipment setup and use; liaise with telemedicine coordinator
- partner to ensure technology requirements for MCCs are met
- Knowledge of technology equipment to ensure seamless functioning of an MCC
- audiovisual equipment including videoconferencing and teleconferencing equipment, laptop/desktop and projector, as well as medical equipment (e.g. microscopes)
- liaise with the onsite IT department
- Familiarity with MS Office and (possible databases) for MCC data collection which may include attendance, number of patients discussed, etc.
Communication/ Collaboration/ Relationship Building
- Liaise with a variety of roles including:
- strong collaboration with MCC Disease Site Chair(s)
- the MCC team members (clinical and administrative) within the hospital as well as other hospital representatives that may videoconference into MCC
- to promote availability of MCCs
- develop a list of patients to be discussed
- Work with regional physicians (locally and regionally) to foster positive relationships and increased awareness of MCCs
- Contribute to provincial and regional network of MCC Coordinators to enhance MCC implementation, share best practices, etc.
- Interact with external parties to facilitate with MCC implementation (e.g. OTN, sponsorship groups, individual physician groups, etc.)
- Partner with Royal College of Physicians and Surgeons of Canada for MCC accreditation
- complete and disseminate CME credit forms for MCC participants.
Data Collection/ Analysis/ Evaluation
- Track and monitor minimum data requirements (e.g. how many cases were forwarded to the MCC, how many cases were discussed at the MCC, maintaining a list of attendees, etc.), which may include maintaining a database
- Develop MCC data reports as requested by e.g. MCC disease site chair, senior management, Cancer Care Ontario
- Keep record of MCC (non-patient related) minutes and actions
- Collaborate with MCC disease site chairs and team members to evaluate MCCs from the perspectives of: meeting learning objectives, knowledge transfer, quality, satisfaction, areas for improvement, etc.
Resource Development
- Facilitate/coordinate the development of MCC Terms of Reference with relevant team members
- Enhance existing and/or develop new templates for MCC organization and implementation
- Work with team members on initiatives for enhancing knowledge and implementation of MCCs
- May be needed to provide training on the MCC coordinator role
What you bring to the role:
- Completion of a program in the medical field from a recognized institution
- Minimum 1 year relevant administrative hospital experience
- Proven ability to facilitate and coordinate efficient flow of a busy work environment
- Previous experience as a resource to both internal and external stakeholders
- Demonstrate interpersonal skills and oral communication including the ability to prepare e-mail messages, data reports, facilitate communication between physicians and administrators; and the capacity to pleasantly interact with a large variety of individuals in person and by telephone
- Demonstrate energy, enthusiasm, and initiative and the ability to work independently or in a team environment
- Proficiency in Microsoft Office (word, excel, power point, outlook, access) required
- Knowledge of videoconferencing equipment (Ontario Telemedicine Network, Microsoft Team etc)
- Strong organizational skills; ability to multi-task, prioritize and problem solve
- High level of accuracy needed, attention to detail
- Demonstrated good attendance and performance records with the ability to maintain these same standards
- Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required
Work Schedule:
The successful candidate will work day shifts Monday to Friday
Please note schedules may change due to operational needs.
Compensation:
BAND R
Range:
$31.77 - $37.93
Who we are:
Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).
Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.
Oak Valley Health Equity, Diversity, Inclusion and Belonging statement
Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.
We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country.
Learn more about our commitment to EDIB
.
About Oak Valley Health
Oak Valley Health is one of Ontario’s leading community health care organizations. Across our two hospitals, Markham Stouffville Hospital and Uxbridge Hospital, as well as our Reactivation Care Centre, we deliver safe, high-quality care to more than 441,000 patients annually.
We encourage participation on all our social media channels, but ask that you follow some simple guidelines to ensure our platforms maintain a respectful environment. By interacting with our social media channels, you agree to the following guidelines:
• Content deemed objectionable should not be posted, shared, or uploaded. • Personal attacks, threats, and abusive content should not be posted, shared, or uploaded. • Personal information should not be posted, shared, or uploaded. • Spam or promotional content should not be posted, shared, or uploaded. • Please do not share health care advice or links to third party health care websites. • Please abide by the Terms of Use for the companies hosting the site.
Oak Valley Health reserves the right to delete, without notification, any content that does not meet the guidelines listed above. Any individuals who repeatedly participate in contrary to the guidelines may be blocked.
Notice: Please beware of employment scams and fake job offers. Visit our website for exciting career opportunities and other information about working for Oak Valley Health.
Through the overwhelming generosity of our communities, our foundations raise funds to assist Oak Valley Health in its mandate to provide the best in progressive community care. You can learn more about Markham Stouffville Hospital Foundation through their website (www.mshf.on.ca) and social media channels (@supportmsh). You can learn more about Uxbridge Hospital Foundation through their website (www.oakvalleyhealth.ca/uxbf) and social media channels (@uxbridgehospitalfoundation).
Multidisciplinary Cancer Conferences (MCC) Coordinator, Oncology
About the role
Please Note: If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.
Land acknowledgement:
Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.
Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.
Who you are:
- You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
- You are a patient and/or client centered individual who performs at an exemplary standard
- You are a team player with excellent communication, critical thinking and prioritization skills
Closing Date: July 29th, 2025
What we are looking for:
Multidisciplinary Cancer Conferences (MCC; or tumour boards), are defined as a regularly scheduled meeting where representatives from surgery, medical oncology, radiation oncology, nursing, pathology, and diagnostic imaging discuss all appropriate diagnostic tests and suitable treatment options for an individual cancer patient (CCO 2006), and are a key component of high-quality cancer management. The MCC Coordinator is a role that is essential to the MCC team, responsible for the administrative management and support and for the functioning of the individual meetings. The MCC Coordinator maintains the responsibility of planning MCCs, communicating and interacting with physicians and collecting quality data.
The role of a MCC Coordinator is essential to the functioning of MCCs. The success of this role requires the individual to demonstrate a strong desire and aptitude to engage diverse groups together and facilitate the process to provide a seamless, effective and useful MCC.
What you will achieve with us:
Planning/ Organization
- Plan and organize Multidisciplinary Cancer Conferences (MCC) which includes:
- booking meetings, setting up meeting rooms, and ensuring the availability/ functioning of all necessary equipment (e.g. laptop, videoconference equipment, projector)
- producing and circulating the list of patient cases to be discussed forwarded from individual physicians
- notifying core members, inviting guests, and posting in-hospital meeting notices
- ensuring relevant, up-to-date patient information such as test results, imaging (including related electronic imaging), and other relevant information are available and entered in the computer prior to the MCC
- documentation of non-patient related meeting minutes and tracking of actions
- registering patient through Electronic Medical Record
- organizing pharmaceutical sponsorship for catering purposes and processing invoices within internal food vendors
Technology
- Knowledge of Ontario Telehealth Network (OTN) systems required for MCC functioning (videoconferencing, Microsoft Office Teams, GoToMeeting ect ), where appropriate
- coordinate equipment setup and use; liaise with telemedicine coordinator
- partner to ensure technology requirements for MCCs are met
- Knowledge of technology equipment to ensure seamless functioning of an MCC
- audiovisual equipment including videoconferencing and teleconferencing equipment, laptop/desktop and projector, as well as medical equipment (e.g. microscopes)
- liaise with the onsite IT department
- Familiarity with MS Office and (possible databases) for MCC data collection which may include attendance, number of patients discussed, etc.
Communication/ Collaboration/ Relationship Building
- Liaise with a variety of roles including:
- strong collaboration with MCC Disease Site Chair(s)
- the MCC team members (clinical and administrative) within the hospital as well as other hospital representatives that may videoconference into MCC
- to promote availability of MCCs
- develop a list of patients to be discussed
- Work with regional physicians (locally and regionally) to foster positive relationships and increased awareness of MCCs
- Contribute to provincial and regional network of MCC Coordinators to enhance MCC implementation, share best practices, etc.
- Interact with external parties to facilitate with MCC implementation (e.g. OTN, sponsorship groups, individual physician groups, etc.)
- Partner with Royal College of Physicians and Surgeons of Canada for MCC accreditation
- complete and disseminate CME credit forms for MCC participants.
Data Collection/ Analysis/ Evaluation
- Track and monitor minimum data requirements (e.g. how many cases were forwarded to the MCC, how many cases were discussed at the MCC, maintaining a list of attendees, etc.), which may include maintaining a database
- Develop MCC data reports as requested by e.g. MCC disease site chair, senior management, Cancer Care Ontario
- Keep record of MCC (non-patient related) minutes and actions
- Collaborate with MCC disease site chairs and team members to evaluate MCCs from the perspectives of: meeting learning objectives, knowledge transfer, quality, satisfaction, areas for improvement, etc.
Resource Development
- Facilitate/coordinate the development of MCC Terms of Reference with relevant team members
- Enhance existing and/or develop new templates for MCC organization and implementation
- Work with team members on initiatives for enhancing knowledge and implementation of MCCs
- May be needed to provide training on the MCC coordinator role
What you bring to the role:
- Completion of a program in the medical field from a recognized institution
- Minimum 1 year relevant administrative hospital experience
- Proven ability to facilitate and coordinate efficient flow of a busy work environment
- Previous experience as a resource to both internal and external stakeholders
- Demonstrate interpersonal skills and oral communication including the ability to prepare e-mail messages, data reports, facilitate communication between physicians and administrators; and the capacity to pleasantly interact with a large variety of individuals in person and by telephone
- Demonstrate energy, enthusiasm, and initiative and the ability to work independently or in a team environment
- Proficiency in Microsoft Office (word, excel, power point, outlook, access) required
- Knowledge of videoconferencing equipment (Ontario Telemedicine Network, Microsoft Team etc)
- Strong organizational skills; ability to multi-task, prioritize and problem solve
- High level of accuracy needed, attention to detail
- Demonstrated good attendance and performance records with the ability to maintain these same standards
- Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required
Work Schedule:
The successful candidate will work day shifts Monday to Friday
Please note schedules may change due to operational needs.
Compensation:
BAND R
Range:
$31.77 - $37.93
Who we are:
Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two hospital sites (Markham and Uxbridge) a Reactivation Care Centre (RCC), a Community Health Centre (CHC), and Hospital-to-Home programs, we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services, and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).
Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an Honoured to Care mindset, and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost.
Oak Valley Health Equity, Diversity, Inclusion and Belonging statement
Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of LGBTQ2+ communities, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.
We are honoured to be recognized as one of Forbes Canada's Best Employers for Diversity. We ranked within the top 150 organizations across the country.
Learn more about our commitment to EDIB
.
About Oak Valley Health
Oak Valley Health is one of Ontario’s leading community health care organizations. Across our two hospitals, Markham Stouffville Hospital and Uxbridge Hospital, as well as our Reactivation Care Centre, we deliver safe, high-quality care to more than 441,000 patients annually.
We encourage participation on all our social media channels, but ask that you follow some simple guidelines to ensure our platforms maintain a respectful environment. By interacting with our social media channels, you agree to the following guidelines:
• Content deemed objectionable should not be posted, shared, or uploaded. • Personal attacks, threats, and abusive content should not be posted, shared, or uploaded. • Personal information should not be posted, shared, or uploaded. • Spam or promotional content should not be posted, shared, or uploaded. • Please do not share health care advice or links to third party health care websites. • Please abide by the Terms of Use for the companies hosting the site.
Oak Valley Health reserves the right to delete, without notification, any content that does not meet the guidelines listed above. Any individuals who repeatedly participate in contrary to the guidelines may be blocked.
Notice: Please beware of employment scams and fake job offers. Visit our website for exciting career opportunities and other information about working for Oak Valley Health.
Through the overwhelming generosity of our communities, our foundations raise funds to assist Oak Valley Health in its mandate to provide the best in progressive community care. You can learn more about Markham Stouffville Hospital Foundation through their website (www.mshf.on.ca) and social media channels (@supportmsh). You can learn more about Uxbridge Hospital Foundation through their website (www.oakvalleyhealth.ca/uxbf) and social media channels (@uxbridgehospitalfoundation).