Kwantlen Polytechnic University (KPU) is more than just a place to learn; it's a university powered by the people who live and work here—students, staff, and faculty alike. As one of BC’s Top Employers, we strive to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning. Join us today and transform your future!

Competition ID:

4063

Internal Closing Date:

June 5, 2025

External Closing Date:

June 5, 2025

# of Openings:

1

• Salary Information:

13 - BCGEU Pay Grid - $33.88 to $37.81 per hour

Employment Type:

Temporary Full Time

Workplace Type:

Hybrid

Travel Frequency:

Occasional travel between campuses is required.

Employee Group:

Support Staff (BC General Employees Union)

Days of Work (BCGEU):

Monday, Tuesday, Wednesday, Thursday, Friday

Hours of Work (BCGEU):

8:30am - 4:30pm

Hours per Week (BCGEU):

35

We are currently seeking an Administrative Coordinator to join our Faculty of Arts team.

Job Overview

The Administrative Coordinator performs a variety of administrative duties in support of the Faculty’s multi-campus education plan and operation, using a comprehensive knowledge of the Faculty and departmental goals/standards as well as institutional policies and procedures. The incumbent plans, analyzes and interprets complex divisional issues (i.e. scheduling, workloads, student issues/appeals), researches options, recommends and implements solutions. The Coordinator also provides leadership and supervision to support staff and program support staff.

Education and Experience

• A Bachelor’s degree from a recognized post-secondary institution and five years related experience that demonstrates increasing levels of responsibility, preferably within a post-secondary work environment, or an equivalent combination of education, training and experience.

Knowledge, Skills & Abilities

• Sound knowledge of academic disciplines, programs and terminology.
• Experience in a student services environment and a passion for supporting student learning and the overall student experience.
• A minimum of two years leadership and supervisory experience, including completion of performance evaluations, preferably in a unionized environment.
• Experience and success in data gathering, analysis and report writing to support evidence based decision making.
• Formal training and/or extensive acquired knowledge in computing, including proficiency in using BANNER student and HR or KBit, or similar records based systems.
• Demonstrated experience at an intermediate/advanced skills level in computing and internet applications including Windows environment, Word, Excel, PowerPoint, SharePoint, complex data bases, email, web browser.
• Demonstrated ability to maintain confidential information as well as exercise discretion and strong judgment in handling sensitive information..
• Ability to independently draft professional correspondence and reports.
• Demonstrated ability to successfully plan and coordinate activities and projects and provide leadership and direction to team members
• Exceptional problem solving skills and ability to identify, develop and implement solutions to complex issues. Superior organizational skills with the ability to effectively prioritize tasks in an office environment with frequent interruptions and changing demands.
• Ability to develop flexible approaches toward work procedures in a dynamic work environment.
• Strives for continuous improvement and encourages the same in others. Demonstrated ability to collaborate with others to establish and implement best practices.
• Excellent communication skills including the ability to communicate effectively both in writing and verbally.
• Ability to establish and maintain effective working relationships with university administration, faculty, staff and students.
• Ability to patiently and effectively communicate with a diverse range of people and situations, including the ability to diffuse tension in interactions with upset or angry people.
• Demonstrated analytical skills, including problem-solving and needs analysis.
• Demonstrated numerical and statistical competency, experience with budget development and monitoring.
• Proven ability to work independently and function successfully as a member of a team.
• Proven ability to display initiative, discretion and meet changing priorities, to work on multiple tasks simultaneously; meet deadlines and make responsible decisions.
• Demonstrated ability to respond to inquiries and complaints and resolve issues in a timely and appropriate manner.
• Demonstrated experience with planning and organizing special events.

As per the KPU-BCGEU Collective Agreement, qualified internal applicants within the BCGEU bargaining unit are given first consideration in filling this position. Internal applicants must apply by 11:59pm on the internal closing date in order to be considered as an internal applicant. Internal applications received after the closing date will be considered as an external applicant.

Salary Information

Salary and wage increments are in accordance with the Collective Agreement.

Total Rewards

As a part of our total rewards offerings, KPU also offers extended health and dental benefits, healthcare spending account, generous vacation package, defined pension plan, parenthood top-up, sick leave, long-term disability, life insurance, professional development days, tuition waiver, inhouse training & development, inter-campus transportation, and more!

Note: Eligibility requirements apply, benefits may vary depending on the employee group the position belongs to and whether the position offered is temporary or part-time.

Visit https://www.kpu.ca/hr for more information on KPU’s workplace, culture and total rewards.

Note to Applicants

Kwantlen Polytechnic University welcomes and encourages applications from equity deserving groups and diverse experiences including, but not limited to, Indigenous people, racialized people, people with disabilities, and members of the 2S/LGBTQIA+ community.

If there are any barriers that you are experiencing or an accommodation that we can provide to support you through the application process, please reach out to us at talentacquisition@kpu.ca.

Kwantlen Polytechnic University is committed to protecting the safety and welfare of employees, students, and the general public, and upholding the reputation and integrity of the University. For this reason, final applicants will be asked to undergo a background check.

We thank all applicants for their interest in employment with KPU. Only candidates who are legally eligible to work in Canada will be considered; only those selected for an interview will be contacted.