Organizational Unit

University of Victoria -> Student Affairs

Location

University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)

Posting Close Date

13 July 2025

Please note that positions will close at 4 p.m. on the closing date.

FTE

0.5

Salary Grade

$83,094.00 - $108,088.00

Additional Posting Information

N/A

Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.

Classification

SG13

Start Date

7/15/2025

End Date

5/15/2026

Employee Group:

PEA - Term

of Hires Needed

1

Category

Administrative and Support Services

About this Opportunity

Student Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes: Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.

In working to achieve this vision, the Office of the Registrar and Enrolment Management (OREM) places students at the centre of operations and supports students to achieve their academic and life goals. Individual connections with OREM team members and services, as well as interactions with on-line services, contribute to students’ growth in knowledge, independence and confidence. Registrarial services strive to directly support students’ success in their university studies, campus life and subsequent life pursuits. The range of services provided by the units within the OREM appear at every point in the student life cycle, beginning with recruitment and admissions, all the way through to convocation. Members of the OREM team strive to be consistent in their interpretation, communication and application of regulations, policies and procedures while being both professional and respectful of the diversity and complexity of needs across the university campus. The OREM interacts with staff, students, faculty, university and external community members in order to assist in the delivery of core services that cross operational and departmental boundaries (e.g., registration, class and exam scheduling). It is important that students and our university colleagues are well-informed and well-supported by the OREM and the services offered.

*This position is eligible for a Hybrid Work Arrangement*

The salary range for this position is:

• Recruitment range: $83,094- $91,625 starting salary determined by the PEA Collective Agreement.
• Performance range: $108,088 salary range ceiling is available through annual performance increases.

Job Summary

Reporting to the Director of Registrar Information Systems, the Business Analyst provides support to OREG in the delivery of core operational services to units within OREG and the campus community by:

• Assisting in the analysis of current OREG business processes.
• Creating ad hoc reports for requested student information.
• Facilitating the implementation of change to Student Information Systems (SIS), e.g., Banner, FAST, and View Cat.
• Maintaining a SIS application portfolio.
• Supporting other key initiatives and other duties as required.

Job Requirements

This position requires a post-secondary degree with a minimum of six year’s related experience with an emphasis on:

• the use of technology and computer systems (e.g., Computer Science or Health Information Science) and/or
• demonstrated equivalent work experience within a Registrar’s (or related) Office or with the administrative use of an Enterprise Resource Planning (ERP) system used to manage, store and process large data sets.

An equivalent combination of education and experience may be considered.

In addition this position requires:

• Ability to develop complex reports using a combination of software
• Excellent analytical, critical thinking and problem solving skills
• Excellent organizational skills and the ability to manage several projects
• Excellent communication skills, both written and verbal
• Ability to document requirements for the recommendation of new business processes
• Ability to work independently and collaboratively in a team environment
• Proven track record achieving project goals on time and produce deliverables of a high quality
• Ability to work effectively with a diverse population and with all levels of university personnel

Willingness to adhere to and support the Office of the Registrar’s Team Charter values which are:

• Accountability
• Collaboration
• Community
• Diversity
• Forward Thinking
• Respectful Interaction & Communication

Experience with any of the following would be considered an asset:

• Banner Student (or other SIS)
• Infosilem (or other timetable management systems)
• Millennium FAST (or other third party reporting systems)

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.

Read our full equity statement here: www.uvic.ca/equitystatement.

Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.

What UVic Offers: To learn more click here