About Innocap Innocap is the world’s leading firm of managed account platform services. With over US$89 billion in assets under management, over 500 employees and offices in five countries, we are shaping the future of alternative investments for institutional owners and allocators. Our mission is to revolutionize the asset management industry and to provide customized expert services and an exceptional client experience.

We are seeking forward-thinking individuals to join us on our exciting journey. Innocap’s success is built on the diversity of our people and the strength of their ambitions. We empower our teams and foster a culture of inclusivity, collaboration, innovation, and growth. At Innocap, you'll have the opportunity to enhance your career, work on exciting projects, and make a real impact.

About The Role As an Office Coordinator reporting to the Global Head of Talent & Culture, you will keep the Montréal office organized by supporting the needs of the entire office staff. You will plan and execute a wide range of duties related to internal company events, executive support, and day-to-day office life. By doing this, you will be an essential part of creating an engaging, professional, and efficient workplace for employees.

More specifically, in conjunction with the Talent & Culture team, you will be responsible for:

General administration, reception and office management

• Support the CEO with tasks like managing expenses, organizing personalized client gifts, and coordinating logistics with care.
• Place monthly orders for food, snacks, and office supplies
• Spot check and maintain conference rooms and shared spaces to ensure cleanliness, readiness, and functionality
• Order, receive and maintain lunch/breakfast catering (when applicable), and ensure setup is timely and orderly
• Track inventory and liaise with vendors for timely replenishment of supplies and amenities
• Provide logistical support for internal events and team activities (planning, bookings, setup)
• Greeting visitors to the office, ensuring a welcoming and professional first impression
• Coordinating mail and courier deliveries, managing outgoing and incoming shipments
• Liaise with facility management vendors, including cleaning, catering, building management, and security services
• Assist with onboarding logistics for new hires (access cards, seating, welcome kits, etc.)
• Act as point of contact for office-related employee requests and support

Primary Qualifications & Skills

• Proactive and takes ownership of responsibilities quickly
• Diligent, process-driven, and resourceful, with an eye for detail and pride in delivering quality support
• Able to manage and prioritize multiple responsibilities in a dynamic environment
• Team player with excellent interpersonal and communication skills
• Able to thoughtfully take direction and constructive feedback, while also working independently
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel,) and other office tools
• Discreet, trustworthy, and professional when handling confidential matters
• Bilingualism (English/French) is required

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