Information Systems and Special Projects Coordinator
About the role
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Educational Programming, Level B
Job Title
Information Systems and Special Projects Coordinator
Department
Indigenous Initiatives | Centre for Teaching, Learning and Technology
Compensation Range
$6,251.00 - $8,986.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 30, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Jul 31, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
CTLT Indigenous Initiatives develops and offers programming, resources, and consultations focused on Indigenous engagement in curriculum, pedagogy, classroom climate, and professional development. Our work with campus and classroom climate supports the development of skills, resources, and capacity around Indigenous engagement in teaching and learning.
The CTLT II Team supports the UBC teaching and learning community in connecting Musqueam-led priorities and resources. The CTLT II Team also contributes to furthering the UBC Indigenous Strategic Plan by providing strategic support to implementation and related educational resource development projects.
The Information Systems and Special Projects Coordinator is responsible for evaluation, planning and delivery of special projects within the Indigenous Initiatives team (II Team) at the Centre for Teaching, Learning, and Technology (CTLT). Specifically, this role will be responsible for requests and services associated with UBC & Musqueam affiliated programs, advisories and projects currently done in partnership with CTLT Indigenous Initiatives, MOA and the Musqueam Indian Band. This role will lead and contribute to educational-based projects and programming designed to support and enhance UBC teaching and learning spaces. This position advises on educational information systems design; liaises internally and across university departments working on Musqueam-UBC projects; conduct research and analyze data relating to projects and collaborative UBC & Musqueam initiatives; prepares briefs in preparation for advisory meetings, consultations; and coordinate strategic project work across programs and committees.
Organizational Status
This position will work closely with a team of institutional partners (CTLT Indigenous Initiatives, Xwi7xwa Library, the School of Information (iSchool) and Campus and Community Planning [C&CP]) as well as part-time student staff (Graduate Work Learns and Graduate Academic Assistants) from the iSchool who are currently identifying existing educational and informational resources relevant to Musqueam along with information needs that are commonly requested by UBC faculty, students and staff.
Reports to Associate Director, Indigenous Initiatives, and works closely with, the Musqueam UBC Liaison, the Director of the Museum of Anthropology, Senior Manager, Musqueam Engagement and Planning (Campus and Community Planning) and affiliated advisory members, CTLT II team members and other CTLT staff involved in ISP implementation, and community partners supporting Indigenous strategic initiatives at UBC.
Work Performed
This position will be embedded within CTLT Indigenous Initiatives, and the focus of work will inform and support teaching and learning practices across UBC. The incumbent will work closely with members of the CTLT II team, integrating and aligning the unit's special projects with Musqueam with relevant work being done in the unit.
Under the direction of the Associate Director, Indigenous Initiatives, this position will support, advise and liaise with the following projects, advisories and initiatives:
CTLT Indigenous Initiatives (.4FTE)
-
Designs and develops educational seminars, workshops and programming focused on Indigenous initiatives and the integration of Musqueam resources into the classroom for faculty, teaching assistants, and staff
-
Collaborates with Indigenous Initiatives and other CTLT staff to facilitate, and evaluate, face-to-face, online and blended workshops, professional development programs and learning communities for the UBC teaching community and other interested parties in Indigenous initiatives, classroom and campus climate, and other relevant topics.
-
Develops program assessments of CTLT program offerings more broadly and contributes to program planning that enhances the visibility of Musqueam resources, services with projects and partnerships between UBC and Musqueam.
-
Creates reports for Indigenous Initiatives Team on special projects associated with UBC and Musqueam partnerships to ensure the correct educational resources and curricular approaches are allocated for the different engagements.
-
Evaluates consultation requests for service and curriculum support and provides insights and recommendations based on findings to II team.
-
Leads reporting on CTLT II team pertaining to CTLT II Musqueam projects to various advisories such as the Classroom Climate Faculty Advisory
-
Conducts relevant secondary research related to strategic and programmatic goals, such as current and promising practices at UBC and other post-secondary institutions.
Musqueam-UBC Resource Curation Project (.4FTE)
The Musqueam Resource Curation Project is an informational and educational-based project aimed at supporting faculty, staff, teaching assistants and students at UBC as well as the informational needs of Musqueam community members. The project team works closely with the Musqueam Archives Department, ensuring both the needs of Musqueam and the UBC teaching and learning community are supported. The incumbent in this position will:
-
Lead the development of the Musqueam-UBC Resource Curation Project; develops project timelines, is responsible for key priorities and deliverables being met.
-
Liaise with iSchool faculty and Musqueam Archives partners to design reciprocal educational and sharing spaces that support current information sharing practices and teaching and learning. This position will contribute to curriculum and course design, supervise and provide direction to students assigned to projects and services affiliated with the Musqueam-UBC Resource Curation Project.
-
Advise on relevant informational architecture and design and coordinates requests for strategic support related to Musqueam resources and associated ISP goal implementation.
Musqueam-UBC Development Committee (.2FTE)
The Musqueam-UBC Development Committee (the Committee) first met in 2007, shortly after the signing of the Musqueam-UBC Memorandum of Affiliation (MoA) which contained the terms of the Committee’s mandate and outlined its membership. The Committee contains equal representation from Musqueam and UBC and is designed to oversee the “areas of cooperation” (from the MoA) between both communities. The committee’s responsibilities include overseeing development of curriculum materials, programs, cooperative research projects, and the sharing of resources between communities, particularly providing Musqueam community members access to UBC resources.
The incumbent plays a pivotal role supporting the ongoing work of the committee through the following activities and responsibilities:
-
Co-creates, mobilizes and amplifies teaching, learning and informational sharing practices that support priorities set by Musqueam, UBC Musqueam Development Committee and the Indigenous Strategic Plan.
-
Provides research and analysis for the Musqueam UBC Development Committee ensuring activities have clear alignment with committee mandate on teaching and learning, curriculum, programming and Musqueam priorities
-
Identifies and makes recommendations for scalable options to informational queries in alignment with committee protocols, practices and procedures, and provides suggestions and feasible solutions to project committee leads and chairs
-
Designs, develops and supports implementation of information architecture strategies aligning committee priorities with educational practices and resources available. Ensures smooth overall program delivery and standards, and ensure changes are implemented with careful attention to process and ongoing committee work and program viability.
Consequence of Error/Judgement
This position requires familiarity with communication and consultation processes and protocols in working with Indigenous faculty, staff, students, and community members. A lack of familiarity with these processes and protocols could result in dysfunctional or ineffective understandings and approaches, which could perpetuate problematic situations and negatively impact students, work colleagues, and others. Errors in judgment may damage the reputation of the University and its relationship with Musqueam. The person in this position must exercise a high level of professionalism and judgment when dealing with various units and departments, as well as with non-UBC colleagues, specifically Musqueam. Failure to follow best practices and exercise sound judgment could have a negative impact on future internal and external partnerships with Musqueam.
Supervision Received
Works independently under the direction of the Associate Director: Indigenous Initiatives. Projects may be undertaken under the direction of other senior members within CTLT Indigenous Initiatives.
Supervision Given
Manages junior staff, students, and project teams of varying composition, depending on the scope and nature of the specific project. Project teams may include University faculty members, students and staff, colleagues within CTLT and CTLT Indigenous Initiatives partners, members of other teaching and learning units, members of other educational institutions, external clients and specialists hired for specific tasks.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
-
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
-
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Graduate degree and/or degree in Library and Information Sciences, Indigenous Studies, Education, Communications, or related discipline preferred. Recent professional experience in a college, institute or university library or related library setting. Ability to teach information literacy from an Indigenous perspective. Demonstrated knowledge and understanding of the relationship between traditional knowledge and intellectual property, research ethics in Indigenous communities, and inter-generational trauma-informed practice. Experience in Indigenous education, curriculum and pedagogical approaches. Experience writing and designing for web-based platforms. Ability to productively receive, apply feedback, and work as part of a team.
Information Systems and Special Projects Coordinator
About the role
Staff - Non Union
Job Category
M&P - AAPS
Job Profile
AAPS Salaried - Educational Programming, Level B
Job Title
Information Systems and Special Projects Coordinator
Department
Indigenous Initiatives | Centre for Teaching, Learning and Technology
Compensation Range
$6,251.00 - $8,986.00 CAD Monthly
The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
July 30, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Jul 31, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
CTLT Indigenous Initiatives develops and offers programming, resources, and consultations focused on Indigenous engagement in curriculum, pedagogy, classroom climate, and professional development. Our work with campus and classroom climate supports the development of skills, resources, and capacity around Indigenous engagement in teaching and learning.
The CTLT II Team supports the UBC teaching and learning community in connecting Musqueam-led priorities and resources. The CTLT II Team also contributes to furthering the UBC Indigenous Strategic Plan by providing strategic support to implementation and related educational resource development projects.
The Information Systems and Special Projects Coordinator is responsible for evaluation, planning and delivery of special projects within the Indigenous Initiatives team (II Team) at the Centre for Teaching, Learning, and Technology (CTLT). Specifically, this role will be responsible for requests and services associated with UBC & Musqueam affiliated programs, advisories and projects currently done in partnership with CTLT Indigenous Initiatives, MOA and the Musqueam Indian Band. This role will lead and contribute to educational-based projects and programming designed to support and enhance UBC teaching and learning spaces. This position advises on educational information systems design; liaises internally and across university departments working on Musqueam-UBC projects; conduct research and analyze data relating to projects and collaborative UBC & Musqueam initiatives; prepares briefs in preparation for advisory meetings, consultations; and coordinate strategic project work across programs and committees.
Organizational Status
This position will work closely with a team of institutional partners (CTLT Indigenous Initiatives, Xwi7xwa Library, the School of Information (iSchool) and Campus and Community Planning [C&CP]) as well as part-time student staff (Graduate Work Learns and Graduate Academic Assistants) from the iSchool who are currently identifying existing educational and informational resources relevant to Musqueam along with information needs that are commonly requested by UBC faculty, students and staff.
Reports to Associate Director, Indigenous Initiatives, and works closely with, the Musqueam UBC Liaison, the Director of the Museum of Anthropology, Senior Manager, Musqueam Engagement and Planning (Campus and Community Planning) and affiliated advisory members, CTLT II team members and other CTLT staff involved in ISP implementation, and community partners supporting Indigenous strategic initiatives at UBC.
Work Performed
This position will be embedded within CTLT Indigenous Initiatives, and the focus of work will inform and support teaching and learning practices across UBC. The incumbent will work closely with members of the CTLT II team, integrating and aligning the unit's special projects with Musqueam with relevant work being done in the unit.
Under the direction of the Associate Director, Indigenous Initiatives, this position will support, advise and liaise with the following projects, advisories and initiatives:
CTLT Indigenous Initiatives (.4FTE)
-
Designs and develops educational seminars, workshops and programming focused on Indigenous initiatives and the integration of Musqueam resources into the classroom for faculty, teaching assistants, and staff
-
Collaborates with Indigenous Initiatives and other CTLT staff to facilitate, and evaluate, face-to-face, online and blended workshops, professional development programs and learning communities for the UBC teaching community and other interested parties in Indigenous initiatives, classroom and campus climate, and other relevant topics.
-
Develops program assessments of CTLT program offerings more broadly and contributes to program planning that enhances the visibility of Musqueam resources, services with projects and partnerships between UBC and Musqueam.
-
Creates reports for Indigenous Initiatives Team on special projects associated with UBC and Musqueam partnerships to ensure the correct educational resources and curricular approaches are allocated for the different engagements.
-
Evaluates consultation requests for service and curriculum support and provides insights and recommendations based on findings to II team.
-
Leads reporting on CTLT II team pertaining to CTLT II Musqueam projects to various advisories such as the Classroom Climate Faculty Advisory
-
Conducts relevant secondary research related to strategic and programmatic goals, such as current and promising practices at UBC and other post-secondary institutions.
Musqueam-UBC Resource Curation Project (.4FTE)
The Musqueam Resource Curation Project is an informational and educational-based project aimed at supporting faculty, staff, teaching assistants and students at UBC as well as the informational needs of Musqueam community members. The project team works closely with the Musqueam Archives Department, ensuring both the needs of Musqueam and the UBC teaching and learning community are supported. The incumbent in this position will:
-
Lead the development of the Musqueam-UBC Resource Curation Project; develops project timelines, is responsible for key priorities and deliverables being met.
-
Liaise with iSchool faculty and Musqueam Archives partners to design reciprocal educational and sharing spaces that support current information sharing practices and teaching and learning. This position will contribute to curriculum and course design, supervise and provide direction to students assigned to projects and services affiliated with the Musqueam-UBC Resource Curation Project.
-
Advise on relevant informational architecture and design and coordinates requests for strategic support related to Musqueam resources and associated ISP goal implementation.
Musqueam-UBC Development Committee (.2FTE)
The Musqueam-UBC Development Committee (the Committee) first met in 2007, shortly after the signing of the Musqueam-UBC Memorandum of Affiliation (MoA) which contained the terms of the Committee’s mandate and outlined its membership. The Committee contains equal representation from Musqueam and UBC and is designed to oversee the “areas of cooperation” (from the MoA) between both communities. The committee’s responsibilities include overseeing development of curriculum materials, programs, cooperative research projects, and the sharing of resources between communities, particularly providing Musqueam community members access to UBC resources.
The incumbent plays a pivotal role supporting the ongoing work of the committee through the following activities and responsibilities:
-
Co-creates, mobilizes and amplifies teaching, learning and informational sharing practices that support priorities set by Musqueam, UBC Musqueam Development Committee and the Indigenous Strategic Plan.
-
Provides research and analysis for the Musqueam UBC Development Committee ensuring activities have clear alignment with committee mandate on teaching and learning, curriculum, programming and Musqueam priorities
-
Identifies and makes recommendations for scalable options to informational queries in alignment with committee protocols, practices and procedures, and provides suggestions and feasible solutions to project committee leads and chairs
-
Designs, develops and supports implementation of information architecture strategies aligning committee priorities with educational practices and resources available. Ensures smooth overall program delivery and standards, and ensure changes are implemented with careful attention to process and ongoing committee work and program viability.
Consequence of Error/Judgement
This position requires familiarity with communication and consultation processes and protocols in working with Indigenous faculty, staff, students, and community members. A lack of familiarity with these processes and protocols could result in dysfunctional or ineffective understandings and approaches, which could perpetuate problematic situations and negatively impact students, work colleagues, and others. Errors in judgment may damage the reputation of the University and its relationship with Musqueam. The person in this position must exercise a high level of professionalism and judgment when dealing with various units and departments, as well as with non-UBC colleagues, specifically Musqueam. Failure to follow best practices and exercise sound judgment could have a negative impact on future internal and external partnerships with Musqueam.
Supervision Received
Works independently under the direction of the Associate Director: Indigenous Initiatives. Projects may be undertaken under the direction of other senior members within CTLT Indigenous Initiatives.
Supervision Given
Manages junior staff, students, and project teams of varying composition, depending on the scope and nature of the specific project. Project teams may include University faculty members, students and staff, colleagues within CTLT and CTLT Indigenous Initiatives partners, members of other teaching and learning units, members of other educational institutions, external clients and specialists hired for specific tasks.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
-
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
-
Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Graduate degree and/or degree in Library and Information Sciences, Indigenous Studies, Education, Communications, or related discipline preferred. Recent professional experience in a college, institute or university library or related library setting. Ability to teach information literacy from an Indigenous perspective. Demonstrated knowledge and understanding of the relationship between traditional knowledge and intellectual property, research ethics in Indigenous communities, and inter-generational trauma-informed practice. Experience in Indigenous education, curriculum and pedagogical approaches. Experience writing and designing for web-based platforms. Ability to productively receive, apply feedback, and work as part of a team.