Top Benefits
About the role
The Service Administrator plays a key role in ensuring smooth operations within our service department. This position supports the service team by managing administrative tasks, and maintaining accurate service records. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment.
This is an in-office position at 5597 Power Road.
KEY RESPONSIBILITIES:
-
Managing service records and documentation, Geotab, Annual Safety, Maintenance (PMA, PMB, PMC)
-
Processing work orders, including creating, updating, and closing them to track service activities.
-
Maintaining PO’s, creating, and closing them.
-
Ordering and tracking inventory of parts and supplies needed for service operations.
-
Generating invoices and ensuring accurate billing for services rendered.
-
Billing of escort services to MSL for equipment moves.
-
Works with other administrative staff and assists when needed
-
Processing of expenses
-
Maintaining log of vehicle damages and abuse
-
Payroll entry
QUALIFICATIONS:
- 3 Years in an administrative position, vehicle service industry considered an asset
- Ability to work in a fast paced environment
- High attention to detail
- Previous experience in automotive, trucking or equipment considered and asset
- Geotab and ELD experience considered an asset
- Must have a valid driver’s license
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with ERP/MRP systems and CRM platforms (e.g., SAP)
- Excellent communication and organizational skills
- Ability to multitask and prioritize in a dynamic environment
- Prior experience in service administration or customer support is preferred
TOMLINSON OFFERS:
-
Competitive wages
-
Bonus programs
-
Employer paid health and dental benefits
-
Extensive training programs and tuition reimbursement
-
Retirement benefits program
-
Family-oriented team environment
-
Employee discounts and other rewards programs
The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies.
About R.W. Tomlinson
The Tomlinson Group of Companies is Eastern Canada’s leader in environmental, construction and transportation infrastructure services. The third-generation family-owned business is headquartered in Ottawa, Ontario. Through six decades of growth and innovation, Tomlinson has become a fully-integrated corporation providing a large array of turnkey services to its municipal, provincial, residential and industrial customers. Tomlinson boasts a staff of over 2000 skilled professionals and tradespeople. Tomlinson’s size and streamlined/consolidated structure allows the company to retain specialized technical expertise and centralized administrative resources to implement functional quality, safety, and environmental management systems. Our group of companies offers:
Road Building, Structures & Site Development Sewer & Watermain Piling and Shoring Demolition & Remediation Services Concrete Supply Specialty Sand Products, Aggregates and Asphalt Supply Environmental Services Biosolids and Organics Management Datashred Security Specialized Parts Manufacturing and Machining
Tomlinson’s high standards have helped the company raise the bar for quality, professionalism, and customer satisfaction. Tomlinson developed a governing set of corporate Core Values that promote quality, safety, and service both internally and externally. By conducting its business in line with this set of Core Values, Tomlinson is able to consistently provide its customers with high quality materials and services that satisfy the most stringent municipal, provincial, and national standards.
Top Benefits
About the role
The Service Administrator plays a key role in ensuring smooth operations within our service department. This position supports the service team by managing administrative tasks, and maintaining accurate service records. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment.
This is an in-office position at 5597 Power Road.
KEY RESPONSIBILITIES:
-
Managing service records and documentation, Geotab, Annual Safety, Maintenance (PMA, PMB, PMC)
-
Processing work orders, including creating, updating, and closing them to track service activities.
-
Maintaining PO’s, creating, and closing them.
-
Ordering and tracking inventory of parts and supplies needed for service operations.
-
Generating invoices and ensuring accurate billing for services rendered.
-
Billing of escort services to MSL for equipment moves.
-
Works with other administrative staff and assists when needed
-
Processing of expenses
-
Maintaining log of vehicle damages and abuse
-
Payroll entry
QUALIFICATIONS:
- 3 Years in an administrative position, vehicle service industry considered an asset
- Ability to work in a fast paced environment
- High attention to detail
- Previous experience in automotive, trucking or equipment considered and asset
- Geotab and ELD experience considered an asset
- Must have a valid driver’s license
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Experience with ERP/MRP systems and CRM platforms (e.g., SAP)
- Excellent communication and organizational skills
- Ability to multitask and prioritize in a dynamic environment
- Prior experience in service administration or customer support is preferred
TOMLINSON OFFERS:
-
Competitive wages
-
Bonus programs
-
Employer paid health and dental benefits
-
Extensive training programs and tuition reimbursement
-
Retirement benefits program
-
Family-oriented team environment
-
Employee discounts and other rewards programs
The Tomlinson Group of Companies encourages applications from all qualified candidates. Please contact Human Resources if you need accommodation at any stage of the application process or want more information on our accommodation policies.
About R.W. Tomlinson
The Tomlinson Group of Companies is Eastern Canada’s leader in environmental, construction and transportation infrastructure services. The third-generation family-owned business is headquartered in Ottawa, Ontario. Through six decades of growth and innovation, Tomlinson has become a fully-integrated corporation providing a large array of turnkey services to its municipal, provincial, residential and industrial customers. Tomlinson boasts a staff of over 2000 skilled professionals and tradespeople. Tomlinson’s size and streamlined/consolidated structure allows the company to retain specialized technical expertise and centralized administrative resources to implement functional quality, safety, and environmental management systems. Our group of companies offers:
Road Building, Structures & Site Development Sewer & Watermain Piling and Shoring Demolition & Remediation Services Concrete Supply Specialty Sand Products, Aggregates and Asphalt Supply Environmental Services Biosolids and Organics Management Datashred Security Specialized Parts Manufacturing and Machining
Tomlinson’s high standards have helped the company raise the bar for quality, professionalism, and customer satisfaction. Tomlinson developed a governing set of corporate Core Values that promote quality, safety, and service both internally and externally. By conducting its business in line with this set of Core Values, Tomlinson is able to consistently provide its customers with high quality materials and services that satisfy the most stringent municipal, provincial, and national standards.