Top Benefits
About the role
Company Overview
Imagine Maintenance, (part of the Imagine Group of Companies : Imagine Services, CleanLinc Solutions and BrowMac Services), specializes in providing a comprehensive range of exterior cleaning from heights, ground level cleaning solutions, window cleaning, pressure washing and a host of other ancillary services to Residential and Commercial customers from BC to Manitoba.
Our collective corporate group activities span over three decades and hundreds of years of people experience meeting the diverse needs of our broad reach of valued customers, from local property owners to a trillion dollar brand. Join our dynamic and driven team, and contribute your unique skills and drive for our customers and our mission!
Summary
Based in our Burnaby Operations Office, our new part time (and likely going to full time as we shape the role and blend all our brands by 2026) Jr. Administration & Scheduling Coordinator will help shape and play a growing and important role organizing and managing our Imagine service team’s daily work schedules and service appointments. Your contributions will help us ensure smooth operations and exceptional customer happiness as we deliver top-notch service solutions!
Responsibilities
- Coordinate and schedule appointments for various cleaning services efficiently.
- Communicate with clients to understand their needs and provide exceptional customer service.
- Maintain records of scheduled jobs, update job notes, client interactions, and hours.
- Assist with administrative tasks, including filtering emails and phone inquiries to the right leaders, closing work orders, and ensuring invoices are sent.
- Utilize Google Suite and other tech tools to streamline scheduling processes and share your ideas to shape the role to our needs.
- Collaborate with internal and external teams to ensure timely service delivery and ‘get to know’ the work.
- Be curious, learn, and grow as we do. We are a learning team with many opportunities.
Requirements
- Proven experience in an office or administrative role is essential. (Automotive, Retail, Janitorial, Contracting, Roofing are all great examples)
- Strong organizational skills with the ability to juggle and pivot multiple schedules as needed.
- Excellent customer service skills with a focus on communication and email etiquette. We are HUGE with this!
- Familiarity with Google Suite and other office software is required.
- Ability to occasionally work independently and 1/1 with team leaders is required.
- Have some personality! We work hard and need to mix in some laughs as we service great places and spaces.
If you're ready to bring your organizational skills to a vibrant team dedicated to excellent customer and team service, we invite you to apply for our new Admin & Scheduling Coordinator position!
Let's deliver Property Care, Done Right, together!
Oh! One last thing, if you have a dog or cat, you can bring them along on your workday!!
Job Type: Part-time
Pay: From $24.00 per hour
Expected hours: 20 per week
Additional pay:
- Commission pay
Benefits:
- Casual dress
- Company events
- Discounted or free food
- Employee assistance program
- Flexible schedule
- On-site parking
- Tuition reimbursement
- Wellness program
Flexible language requirement:
- French not required
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Application question(s):
- Are you legally allowed to work in Canada?
- Will you reside close to Burnaby BC by August 01, 2025?
Education:
- Bachelor's Degree (preferred)
Work Location: In person
About Imagine Maintenance Ltd.
We provide a wide range of exterior cleaning solutions like: window cleaning, gutter vacuuming, moss removal, awning cleaning, dryer vent cleaning, pressure washing, and more. From simple storefronts & residential homes to commercial properties and multi-storey towers, Imagine Maintenance has the expertise our clients need to carry out the most complicated of scopes of work.
Join our team and bring your awesomeness!
Top Benefits
About the role
Company Overview
Imagine Maintenance, (part of the Imagine Group of Companies : Imagine Services, CleanLinc Solutions and BrowMac Services), specializes in providing a comprehensive range of exterior cleaning from heights, ground level cleaning solutions, window cleaning, pressure washing and a host of other ancillary services to Residential and Commercial customers from BC to Manitoba.
Our collective corporate group activities span over three decades and hundreds of years of people experience meeting the diverse needs of our broad reach of valued customers, from local property owners to a trillion dollar brand. Join our dynamic and driven team, and contribute your unique skills and drive for our customers and our mission!
Summary
Based in our Burnaby Operations Office, our new part time (and likely going to full time as we shape the role and blend all our brands by 2026) Jr. Administration & Scheduling Coordinator will help shape and play a growing and important role organizing and managing our Imagine service team’s daily work schedules and service appointments. Your contributions will help us ensure smooth operations and exceptional customer happiness as we deliver top-notch service solutions!
Responsibilities
- Coordinate and schedule appointments for various cleaning services efficiently.
- Communicate with clients to understand their needs and provide exceptional customer service.
- Maintain records of scheduled jobs, update job notes, client interactions, and hours.
- Assist with administrative tasks, including filtering emails and phone inquiries to the right leaders, closing work orders, and ensuring invoices are sent.
- Utilize Google Suite and other tech tools to streamline scheduling processes and share your ideas to shape the role to our needs.
- Collaborate with internal and external teams to ensure timely service delivery and ‘get to know’ the work.
- Be curious, learn, and grow as we do. We are a learning team with many opportunities.
Requirements
- Proven experience in an office or administrative role is essential. (Automotive, Retail, Janitorial, Contracting, Roofing are all great examples)
- Strong organizational skills with the ability to juggle and pivot multiple schedules as needed.
- Excellent customer service skills with a focus on communication and email etiquette. We are HUGE with this!
- Familiarity with Google Suite and other office software is required.
- Ability to occasionally work independently and 1/1 with team leaders is required.
- Have some personality! We work hard and need to mix in some laughs as we service great places and spaces.
If you're ready to bring your organizational skills to a vibrant team dedicated to excellent customer and team service, we invite you to apply for our new Admin & Scheduling Coordinator position!
Let's deliver Property Care, Done Right, together!
Oh! One last thing, if you have a dog or cat, you can bring them along on your workday!!
Job Type: Part-time
Pay: From $24.00 per hour
Expected hours: 20 per week
Additional pay:
- Commission pay
Benefits:
- Casual dress
- Company events
- Discounted or free food
- Employee assistance program
- Flexible schedule
- On-site parking
- Tuition reimbursement
- Wellness program
Flexible language requirement:
- French not required
Schedule:
- 4 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Application question(s):
- Are you legally allowed to work in Canada?
- Will you reside close to Burnaby BC by August 01, 2025?
Education:
- Bachelor's Degree (preferred)
Work Location: In person
About Imagine Maintenance Ltd.
We provide a wide range of exterior cleaning solutions like: window cleaning, gutter vacuuming, moss removal, awning cleaning, dryer vent cleaning, pressure washing, and more. From simple storefronts & residential homes to commercial properties and multi-storey towers, Imagine Maintenance has the expertise our clients need to carry out the most complicated of scopes of work.
Join our team and bring your awesomeness!