Posting Title

CLK 09R - Office Administrative Assistant

Position Classification

Clerk Stenographer R9

Union

GEU

Work Options

Hybrid

Location

Gabriola, BC V0R 1X3 CA (Primary)

Salary Range

$50,190.86 - $56,546.21 annually

Close Date

7/23/2025

Job Type

Regular Full Time

Temporary End Date

Ministry/Organization

BC Public Service -> Municipal Affairs

Ministry Branch / Division

Islands Trust

Job Summary

The Team

Located in Coast Salish territory, the Islands Trust is a special purpose government responsible for protecting the unique amenities and environment of more than 450 islands and surrounding waters in the southern Strait of Georgia and Howe Sound. Created by the Province via the Islands Trust Act, Islands Trust plans and regulates local land use, coordinates with other levels of government and First Nations on key issues impacting the area and protects land through the Islands Trust Conservancy.

The Role

The focus of this position is to provide administrative support services to the regional office planning team. Under the direction of the Regional Planning Manager (RPM), the Office Administrative Assistant undertakes the responsibility of ensuring the regional office operations support the planning team and is the liaison with the Administrative Services unit. Working within a highly complex political environment, the position provides support to the planning team and the organization by ensuring the following tasks are completed in accordance with legislated requirements and organizational policies and procedures:

• Providing excellent customer service and reception to the public;

• coordinating maintenance of equipment;

• ensuring supplies are available as needed and provided within budget;

• ensuring security and upkeep of the premises;

• liaising with organizational Administrative Support Services with respect to information technology and finance needs; and

• Records management.

Qualifications:

• Secondary school graduation or equivalent (e.g. GED);
• Experience working in an office setting;
• Experience providing administrative support services for a group of staff;
• Experience with Microsoft Office (including Excel, Word and Outlook).
• Possession and maintenance of a valid driver’s license.

Preference will be given to qualified applicants with any or all of the following:

• Post-secondary training in office administration;
• Training or experience in website posting;
• Experience providing reception duties;
• Experience working in a local government setting;
• Experience in records management;
• Experience in minute taking;
• Experience providing financial support services for a group of staff.

Provisos:

• Must be willing to work overtime, including some evenings and weekends.

For questions regarding this position, please contact rjamurat@islandstrust.bc.ca.

About this Position:
This position is located in Gabriola.
Flexible work options are available; this position may be able to work up to 1 day at home per week subject to an approved telework agreement at the discretion of the Regional Planning Manager.
An eligibility list may be established for future temporary or permanent full time or part time opportunities.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter it will not be reviewed.

Resume: YES - Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. If you do not include a month and year that indicates a start and end date, years that may be viewed as partial years will not be counted towards your experience.

Questionnaire: YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation. Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category

Administrative Services