Financial Operations Clerk
About the role
Organizational Unit
University of Victoria -> Student Affairs -> University Food Services
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
20 July 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Clerk/PB7
Hours of Work
Monday to Friday, 8:30 am – 4:30 pm
Employee Group:
CUPE 951 - Regular
of Hires Needed
1
Category
Accounting/Accounts Payable
About this Opportunity
Join a dynamic administrative team supporting a large university food services operation. This role focuses on accounts payable, including invoice processing, vendor communication, and ensuring timely, accurate payments. Ideal for a detail-oriented, organized individual with experience in the food services industry.
Job Summary
In support of the overall goals of University Food Services, a unit within the division of Student Affairs, the Financial Operations Clerk performs a variety of financial and administrative functions to assist in the daily operations of the department. This position provides front line reception for the department ensuring excellent service for students, staff and guests.
This position develops and maintains in-depth expertise in University Food Services procedures using a variety of software systems. The Financial Operations Clerk will provide clerical and other assistance in the department as required.
Job Requirements
Experience:
Must have a minimum of two (2) years of recent experience in a similar position, preferably catering or similar food /beverage outlet and or administrative role or an equivalent combination of education, training and experience.
Knowledge/Skills/Abilities:
- Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment
- Strong communication and interpersonal skills with demonstrated ability to work effectively within a team environment, as well as the larger UVic community and external agencies
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis
- Administrative ability to organize & plan effectively
- Ability to prioritize, manage workload and meet deadlines
- Experience processing invoices and the ability to follow and communicated to others various financial and operational policies and procedures.
- Experience reading and understanding Banquet Event Orders an asset
- Experience working with Caterease or similar catering software program, and Blackboard POS system or similar is an asset.
- Experience using computer software for spreadsheets, word processing, and databases
- Understanding of cash bank deposit and tracking and verifying the daily cash deposits is an asset
- Understanding of general payroll processes, application of GST/PST, and basic accounting is an asset.
Specialized Knowledge/Education:
Secondary school graduation or equivalent. Food Safe certification is an asset.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
About University of Victoria
As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic
Financial Operations Clerk
About the role
Organizational Unit
University of Victoria -> Student Affairs -> University Food Services
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
20 July 2025
Please note that positions will close at 4 p.m. on the closing date.
FTE
1.0
Salary Grade
$4,363.00 - $4,525.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
Clerk/PB7
Hours of Work
Monday to Friday, 8:30 am – 4:30 pm
Employee Group:
CUPE 951 - Regular
of Hires Needed
1
Category
Accounting/Accounts Payable
About this Opportunity
Join a dynamic administrative team supporting a large university food services operation. This role focuses on accounts payable, including invoice processing, vendor communication, and ensuring timely, accurate payments. Ideal for a detail-oriented, organized individual with experience in the food services industry.
Job Summary
In support of the overall goals of University Food Services, a unit within the division of Student Affairs, the Financial Operations Clerk performs a variety of financial and administrative functions to assist in the daily operations of the department. This position provides front line reception for the department ensuring excellent service for students, staff and guests.
This position develops and maintains in-depth expertise in University Food Services procedures using a variety of software systems. The Financial Operations Clerk will provide clerical and other assistance in the department as required.
Job Requirements
Experience:
Must have a minimum of two (2) years of recent experience in a similar position, preferably catering or similar food /beverage outlet and or administrative role or an equivalent combination of education, training and experience.
Knowledge/Skills/Abilities:
- Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment
- Strong communication and interpersonal skills with demonstrated ability to work effectively within a team environment, as well as the larger UVic community and external agencies
- Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis
- Administrative ability to organize & plan effectively
- Ability to prioritize, manage workload and meet deadlines
- Experience processing invoices and the ability to follow and communicated to others various financial and operational policies and procedures.
- Experience reading and understanding Banquet Event Orders an asset
- Experience working with Caterease or similar catering software program, and Blackboard POS system or similar is an asset.
- Experience using computer software for spreadsheets, word processing, and databases
- Understanding of cash bank deposit and tracking and verifying the daily cash deposits is an asset
- Understanding of general payroll processes, application of GST/PST, and basic accounting is an asset.
Specialized Knowledge/Education:
Secondary school graduation or equivalent. Food Safe certification is an asset.
Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and human rights in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of historically and systemically marginalized groups.
Read our full equity statement here: www.uvic.ca/equitystatement.
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact: uviccareers@uvic.ca Any personal information provided will be maintained in confidence.
What UVic Offers: To learn more click here
About University of Victoria
As a top-ranked university on Canada's West Coast, we're driven by our curiosity, engagement and innovative spirit to help solve the world's biggest problems. We're guided by our principles, our extraordinary natural and cultural environment and our deep respect for learning that has come before. #UVic