Top Benefits
About the role
Position Information
Position Number
S00886
Position Title
Food Services Coordinator
Division/Portfolio
Ancillary and Business Services
Department/Program
Ancillary & Business Services
Location
Kelowna
Other Flexible Work Options
Your Opportunity
Reporting to the Manger, Business Services, the Food Services Coordinator supports the efficient daily operation of the Market, communicates with food & beverage suppliers for day-to-day operations, purchases inventory and supplies for the Market and maintains inventory controls; The position provides support for and performs Market Attendant duties as required; customer service, cashier duties, limited food preparation; stocking of product.
Functions and Duties
-
Orders all food, beverage and paper supplies for the Market, monitors and maintains adequate levels of inventory to meet demand while minimizing physical waste and losses/write-offs.
-
Processes receiving of orders daily, verifying accuracy and reporting any discrepancies to the vendor and works with them to have corrected or adjusted before invoicing
-
Collects and processes invoices for payment, verifying accuracy to receiving memos, Works with vendors and suppliers to resolve billing and delivery issues, reviews invoices for completeness and accuracy and processes payment submission
-
Completes daily cash balancing, deposit and report consolidation. Investigates any discrepancies to determine the cause and processes necessary corrections to balance.
-
Responsible for supporting and maintaining vendor relationships through regular communication.
-
Makes recommendations to Business Services Administrator for new vendors/suppliers and identifies potential opportunities for new menu items or improved product diversity.
-
Identifies and investigates unusual transactions, and ensures adherence to financial processes and procedures; assesses the causes of variances and recommends corrective actions
-
Generates requests to purchase and processing of payment, as related to the department activities
-
Coordinates feedback from Students, Employees and Vendors and under the guidance of the Business Services Administrator, implements changes to respond to specific feedback.
-
Works collaboratively with other partners and institutions to share best practices and market trends
-
Coordinates internal orders and catering orders for Market vendors.
-
Maintains effective communication within the department and between other departments, centers, and the external community
-
Under the supervision of the Business Services Administrator, assists with the planning, implementation, and tracking of all promotions in the Market.
-
Programs and maintains point of sales system to ensure all products are accurately loaded and priced within set guidelines.
-
Supports and fosters a team approach within the department and is committed to providing quality customer service and continuous improvement.
-
May be assigned special projects as needed
-
Performs other duties as assigned
Education and Experience
Completion of a post-secondary degree or 2 year diploma in Business, Food & Beverage or Hospitality Management.
Minimum 3 to 5 years related Food and beverage industry experience, preferably in an order procurement or supervisory role or an equivalent combination of education and experience will be considered.
Completion of Food Safe Level 1 or willingness to complete within 90 days of being hired.
Experience with retail food services systems and operations: inventory control, point of sale, pricing, procurement, revenue/profit margins, marketing/sales and food handling.
Skills and Abilities
-
Excellent communication and interpersonal skills, including customer service, conflict resolution, and creative, collaborative problem-solving skills.
-
Excellent verbal and written communication skills.
-
Strong negotiation and relationship management skills
-
Ability to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
-
Ability to analyze data and make informed purchasing decisions
-
Responsive to and capable of providing timely communication on all issues of consequence.
-
Ability to monitor, recommend and take action on issues that may have considerable operational implications.
-
Excellent organizational skills with superior attention to detail and accuracy
-
Must be flexible and able to manage a high work volume and conflicting priorities in order to meet deadlines.
-
Demonstrated knowledge of procurement, inventory control and pricing practices.
-
Technically competent: excellent computer skills with proficiency using Microsoft 365 and online collaborative platforms; skilled in analysis of data and generating reports.
Preferred Qualifications
Desired Start Date
08/15/2025
Position End Date (if temporary)
Schedule
Monday to Friday 20 hours per week.
Hours can be flexible as long meets business needs.
Annual Salary/Hourly Rate
$30.74 - $35.07
Appointment Type
Support - Regular Part-time
Special Instructions to Applicants
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.
Employee Group
Support
Posting Detail Information
Competition Number
C003123
Posting Open Date
06/17/2025
Posting Closing Date
06/29/2025
Open Until Filled
No
Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.
Top Benefits
About the role
Position Information
Position Number
S00886
Position Title
Food Services Coordinator
Division/Portfolio
Ancillary and Business Services
Department/Program
Ancillary & Business Services
Location
Kelowna
Other Flexible Work Options
Your Opportunity
Reporting to the Manger, Business Services, the Food Services Coordinator supports the efficient daily operation of the Market, communicates with food & beverage suppliers for day-to-day operations, purchases inventory and supplies for the Market and maintains inventory controls; The position provides support for and performs Market Attendant duties as required; customer service, cashier duties, limited food preparation; stocking of product.
Functions and Duties
-
Orders all food, beverage and paper supplies for the Market, monitors and maintains adequate levels of inventory to meet demand while minimizing physical waste and losses/write-offs.
-
Processes receiving of orders daily, verifying accuracy and reporting any discrepancies to the vendor and works with them to have corrected or adjusted before invoicing
-
Collects and processes invoices for payment, verifying accuracy to receiving memos, Works with vendors and suppliers to resolve billing and delivery issues, reviews invoices for completeness and accuracy and processes payment submission
-
Completes daily cash balancing, deposit and report consolidation. Investigates any discrepancies to determine the cause and processes necessary corrections to balance.
-
Responsible for supporting and maintaining vendor relationships through regular communication.
-
Makes recommendations to Business Services Administrator for new vendors/suppliers and identifies potential opportunities for new menu items or improved product diversity.
-
Identifies and investigates unusual transactions, and ensures adherence to financial processes and procedures; assesses the causes of variances and recommends corrective actions
-
Generates requests to purchase and processing of payment, as related to the department activities
-
Coordinates feedback from Students, Employees and Vendors and under the guidance of the Business Services Administrator, implements changes to respond to specific feedback.
-
Works collaboratively with other partners and institutions to share best practices and market trends
-
Coordinates internal orders and catering orders for Market vendors.
-
Maintains effective communication within the department and between other departments, centers, and the external community
-
Under the supervision of the Business Services Administrator, assists with the planning, implementation, and tracking of all promotions in the Market.
-
Programs and maintains point of sales system to ensure all products are accurately loaded and priced within set guidelines.
-
Supports and fosters a team approach within the department and is committed to providing quality customer service and continuous improvement.
-
May be assigned special projects as needed
-
Performs other duties as assigned
Education and Experience
Completion of a post-secondary degree or 2 year diploma in Business, Food & Beverage or Hospitality Management.
Minimum 3 to 5 years related Food and beverage industry experience, preferably in an order procurement or supervisory role or an equivalent combination of education and experience will be considered.
Completion of Food Safe Level 1 or willingness to complete within 90 days of being hired.
Experience with retail food services systems and operations: inventory control, point of sale, pricing, procurement, revenue/profit margins, marketing/sales and food handling.
Skills and Abilities
-
Excellent communication and interpersonal skills, including customer service, conflict resolution, and creative, collaborative problem-solving skills.
-
Excellent verbal and written communication skills.
-
Strong negotiation and relationship management skills
-
Ability to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
-
Ability to analyze data and make informed purchasing decisions
-
Responsive to and capable of providing timely communication on all issues of consequence.
-
Ability to monitor, recommend and take action on issues that may have considerable operational implications.
-
Excellent organizational skills with superior attention to detail and accuracy
-
Must be flexible and able to manage a high work volume and conflicting priorities in order to meet deadlines.
-
Demonstrated knowledge of procurement, inventory control and pricing practices.
-
Technically competent: excellent computer skills with proficiency using Microsoft 365 and online collaborative platforms; skilled in analysis of data and generating reports.
Preferred Qualifications
Desired Start Date
08/15/2025
Position End Date (if temporary)
Schedule
Monday to Friday 20 hours per week.
Hours can be flexible as long meets business needs.
Annual Salary/Hourly Rate
$30.74 - $35.07
Appointment Type
Support - Regular Part-time
Special Instructions to Applicants
Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.
Employee Group
Support
Posting Detail Information
Competition Number
C003123
Posting Open Date
06/17/2025
Posting Closing Date
06/29/2025
Open Until Filled
No
Inclusion Statement
Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.