Academic Program Assistant (Engineering and Environmental Technologies, Skilled Trades)

(Job Number: 87-25)

Department: Engineering and Environmental Technologies, Skilled Trades
Campus: Barrie
Classification: Support Staff
Posting Date: July 28, 2025
Hourly Pay Range: $26.77 (start) – $31.01 (4-year rate)
Hours per week: 35 hours per week
Effective Dates: ASAP – January 23, 2026
Status: Contract (Appendix D)

This is a temporary replacement position for a bargaining unit employee. Terms and conditions of employment are as outlined in the Support Staff Collective Agreement.

Reporting to the Business Manager, the incumbent provides administrative and curriculum support to the academic program area, faculty, and staff. This position provides customer service and support for curriculum / programs and data management. Specific duties include, but are not limited to:

• Assisting and providing information to students regarding basic program requirements, college procedures and the college application process
• Providing curriculum and faculty support by monitoring data, updating course / program outlines and graduation requirements and generating reports from the student information system (SIS) such as the Academic Progression reports and class lists
• Collecting syllabi, tracking sheets etc., ensuring the data is stored correctly in a shared drive for multiple user access
• Assisting with entering marks
• Updating and maintaining databases, as well as shared information on the college network / intranet, related to curriculum and program renewal
• Processing student forms with the Office of the Registrar
• Supporting the committee meeting process for Program Advisory Committees and other meetings which includes logistics, minutes, maintaining membership records, preparing reports and providing Committee Chair assistance
• Maintaining and ordering office equipment and supplies
• Collaborate with the Social Media Officer to integrate academic program updates and activities into departmental social media channels
• Providing administrative and general office support to the academic program area – coordinators and faculty
• Special Projects as required.

Qualifications:

• Successfully completed a one-year postsecondary certificate in a relevant field of study that may include, but is not limited to office administration or business

• Two years’ experience in an office environment providing administrative and general office support (i.e. ordering office supplies, photocopying, etc.)

• Experience providing customer service role acting as a main point of contact in an office environment that required problem solving and conflict resolution skills

• Experience with data entry and pulling reports from a database

• Experience providing committee support and taking minutes

• Computer skills and experience using Microsoft Office Suite (Outlook, Excel, Word, etc.) to answer inquiries, and prepare and maintain information (i.e. contact lists, correspondence, etc.)

• Communication (written and oral) and interpersonal skills to answer inquiries and draft documents

• Organizational and time management skills with the ability to multi-task to provide day-to-day support while meeting special project deadlines

• The ability to be accurate and detail oriented in order to compile / organize information, prepare reports, and input data

• Proven ability to work independently or within a team environment

• Experience in an academic institution using a student information system (preferably Banner) is an asset

Georgian College supports diversity, equity and a workplace free from harassment and discrimination and is committed to an inclusive, barrier-free environment. We invite applications from all qualified candidates and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to persons of Indigenous ancestry, racialized persons, persons with disabilities, women and members of the 2SLGBTQ+ community. If you are contacted to participate in the interview, please advise the coordinator of any accommodations needed with respect to any materials or processes used to ensure you have access to a fair and equitable process.

Alternate formats will be provided upon request throughout the recruitment and selection process.

Georgian College has introduced FLEX Work for some positions. This position is not eligible for Flex Work and will be an on-campus position with no option for remote work.

Applications for this position must be received by 11:59 p.m. on August 1, 2025. While we thank all applicants, only those contacted for an interview will be acknowledged.