PURPOSE

The Property Operations Assistant, Retail is accountable to the Director, Retail Property Management for providing administrative and operational support to the Retail Property Management and Retail Leasing teams in Western Canada to ensure the achievement of departmental goals and the smooth execution of daily functions.

DUTIES AND RESPONSIBILITIES

• Administrative Support
  Performs general clerical and administrative duties including photocopying, scanning, mail and courier handling, and maintaining department stationery supplies. Handles leasing inquiry calls and directs them to the appropriate Director.

• Documentation and Knowledge Management
  Creates, proofreads, formats, and distributes business correspondence and formal documentation. Sets up and maintains documentation systems, supports communication through up-to-date mailing lists, and manages document archiving and retrieval. Assembles monthly sales reports, MMR leasing activity fact sheets, credit checks, and Disclosure Forms.

• Data and Platform Maintenance
  Maintains and updates various department tracking systems including service and consultant contracts, BC disclosure logs, leasing client contacts, and retail center contact information.

• Financial Administration
  Codes invoices, prepares purchase orders, and liaises with Accounts Payable to ensure timely and accurate payment processing in line with company policies.

• Travel Coordination
  Coordinates travel arrangements for four Directors, including booking flights, hotels, and scheduling meetings.

• Conference and Event Support
  Organizes logistics for the annual ICSC Whistler conference, including registration, accommodations, booth setup, giveaways, and leasing meeting arrangements. Supports coordination for the National Retail Operations Conference and Retail Operations Managers Conference as needed.

• Expense Management and Seasonal Activities
  Prepares and uploads monthly expense reports for all four Directors. Manages seasonal initiatives including updating the Christmas card list, distributing gifts to retail centers, planning internal holiday competitions, willingness to join the Social Committee, Heath and Safety Committee and serve as a First Aid Officer

Any other job-related duties and/or projects that may be assigned.

Skills, Knowledge and Qualifications

• Strong communication skills- both verbal and written

• Excellent organizational skills

• Intermediate to advanced practical knowledge of MS Office Applications and Outlook

• Solid knowledge of Adobe Acrobat

• Exposure to YARDI is an asset

• Administrative, analytical and review skills experience

• A combination of relevant education and property management administrative experience, preferably in a shopping center or retail environment

Morguard is a fully integrated real estate company. We own, manage and invest in high-quality, well-located, geographically diversified assets across North America. We have built our business with strong leadership and a proven management platform that have generated substantial, risk-adjusted returns – and significant long-term growth. With more than 40 years of experience and a dynamic team of 1,500 professionals, our commitment is to realize the potential of real estate through value creation and operational excellence.

We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation during any stage of the recruitment process, please notify Human Resources at hrassist@morguard.com or 905 281-5967.