Executive Administrative Assistant, Office of the Provost and Vice-President, Academic
Top Benefits
About the role
Required Position
Full-Time Term Appointment until February 13, 2026
Responsibilities
Reporting to the Assistant to the Provost and Vice-President Academic, the full-time Executive Administrative Assistant will provide support to the Assistant and to the Provost and Vice-President Academic. The full-time Executive Administrative Assistant will serve as a confidential executive secretary and will provide bilingual administrative assistance while being able to function efficiently in a fast-paced environment and work in an ethical and diplomatic manner with confidential material. The successful candidate coordinates the Provost and Vice- President Academic’s calendar and related activities, including locating confidential files and dossiers, and will also administer and coordinate a variety of projects for the area. The successful candidate will assist in the efficiency and effectiveness of the office by utilizing strong judgement and applying prioritization techniques. This position requires strong interpersonal, organizational, and time-management skills.
- Coordinate the Provost and Vice-President, Academic’s calendar and related activities and maintain a thorough overview of the calendar and apply sound judgment;
- Coordinate the Provost and Vice-President, Academic’s travel requirements and related activities and ensure that all related aspects are efficiently organized;
- Assist with the office budget (i.e., preparing purchase orders, paying invoices); Dealing with highly sensitive, privileged and confidential information;
- Receives and performs a preliminary review of incoming correspondence, signaling deadlines and expedited matters;
- Excellent typing and computer skills using various software including Adobe Acrobat Pro, Microsoft Word, Excel, Powerpoint, Gmail and Google software, Zoom, Datatel and Intranet (LUNET);
- Takes initiative and makes decisions on issues related to general office duties, functions and responsibilities, anticipating emerging issues of consequence and developing approaches to address same, knowing when to seek guidance and direction;
- Ability to manage changing deadlines and tight timelines with accuracy and finesse; Ensures effective liaison between the Executive Team and their assistants by following the governance structure;
- Operates under general direction and with minimal supervision; Ability to prioritize, to take initiative and work effectively as part of an administrative team; and
- Perform other duties as assigned.
Qualifications
Qualifications
- Undergraduate degree (communications or related field) with two (2) years of experience as an assistant to a senior administrator or equivalent combination of education, training and experience is preferred;
- Tact, good judgment and leadership ability;
- Strong interpersonal skills. Comfortable interacting with senior leaders in both public and private enterprises; Basic accounting and strong budget management; High degree of integrity and confidentiality; Able to work independently and take initiative, as well as perform effectively as a member of a team; and Confident and willing to take initiative; and
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
Position No.
AP1105
Salary
$65,948 per year
Competition ends
Tuesday, July 29th 2025 at 4:00 pm
Academics
Admissions
Careers
Helpful Contacts
Services
Directories
Contact Us
1.800.461.4030
705.675.1151
View Campus Map
935 Ramsey Lake Rd. Sudbury, ON P3E 2C6
Book a campus tour or academic counselling session:
1.800.461.4030
705.673.6594
info@laurentian.ca
Land Acknowledgment - Aki Gaabijidebendaagwak
We would like to acknowledge the Robinson-Huron Treaty of 1850. We also further recognize that Laurentian University is located on the traditional lands of the Atikameksheng Anishnawbek and that the City of Greater Sudbury, also includes the traditional lands of the Wahnapitae First Nation. We extend our deepest respect to Indigenous peoples - as a sign of our continued relationship we will support Laurentian University’s Truth and Reconciliation Task Force Recommendations. Miigwech. Listen to it in Anishinaabemowin.
Laurentian University. Sudbury, Ontario, Canada. All Rights Reserved. 2025.
Policies
Accessibility
About Laurentian University
Laurentian University (Université Laurentienne), which was incorporated on March 28, 1960, is a mid-sized bilingual university in Greater Sudbury, Ontario, Canada.While primarily focusing on undergraduate programming, Laurentian also features the east campus of Canada's newest medical school - the Northern Ontario School of Medicine, which opened in 2005. Its school of Graduate Studies offers a growing number of graduate-level degrees.
Executive Administrative Assistant, Office of the Provost and Vice-President, Academic
Top Benefits
About the role
Required Position
Full-Time Term Appointment until February 13, 2026
Responsibilities
Reporting to the Assistant to the Provost and Vice-President Academic, the full-time Executive Administrative Assistant will provide support to the Assistant and to the Provost and Vice-President Academic. The full-time Executive Administrative Assistant will serve as a confidential executive secretary and will provide bilingual administrative assistance while being able to function efficiently in a fast-paced environment and work in an ethical and diplomatic manner with confidential material. The successful candidate coordinates the Provost and Vice- President Academic’s calendar and related activities, including locating confidential files and dossiers, and will also administer and coordinate a variety of projects for the area. The successful candidate will assist in the efficiency and effectiveness of the office by utilizing strong judgement and applying prioritization techniques. This position requires strong interpersonal, organizational, and time-management skills.
- Coordinate the Provost and Vice-President, Academic’s calendar and related activities and maintain a thorough overview of the calendar and apply sound judgment;
- Coordinate the Provost and Vice-President, Academic’s travel requirements and related activities and ensure that all related aspects are efficiently organized;
- Assist with the office budget (i.e., preparing purchase orders, paying invoices); Dealing with highly sensitive, privileged and confidential information;
- Receives and performs a preliminary review of incoming correspondence, signaling deadlines and expedited matters;
- Excellent typing and computer skills using various software including Adobe Acrobat Pro, Microsoft Word, Excel, Powerpoint, Gmail and Google software, Zoom, Datatel and Intranet (LUNET);
- Takes initiative and makes decisions on issues related to general office duties, functions and responsibilities, anticipating emerging issues of consequence and developing approaches to address same, knowing when to seek guidance and direction;
- Ability to manage changing deadlines and tight timelines with accuracy and finesse; Ensures effective liaison between the Executive Team and their assistants by following the governance structure;
- Operates under general direction and with minimal supervision; Ability to prioritize, to take initiative and work effectively as part of an administrative team; and
- Perform other duties as assigned.
Qualifications
Qualifications
- Undergraduate degree (communications or related field) with two (2) years of experience as an assistant to a senior administrator or equivalent combination of education, training and experience is preferred;
- Tact, good judgment and leadership ability;
- Strong interpersonal skills. Comfortable interacting with senior leaders in both public and private enterprises; Basic accounting and strong budget management; High degree of integrity and confidentiality; Able to work independently and take initiative, as well as perform effectively as a member of a team; and Confident and willing to take initiative; and
- Ability to work fluently (verbal and written) in both official languages, French and English, is required.
The official University hours of operation shall be from 9:00 a.m. to 4:30 p.m., Monday through Friday, during, and including, the months from September to April, and from 8:30 a.m. to 4:00 p.m Monday through Friday during and including May to August., amounting to thirty-three and three-quarter (33.75) hours per week.
Laurentian University has adopted a formal Policy on Flexible Work Arrangements, which supports remote work plans based on operational considerations. At Laurentian University, we recognize that work-life balance is essential for both personal well-being and professional success. Our policy offers employees some flexibility to better balance personal needs while maintaining effective service delivery.
Position No.
AP1105
Salary
$65,948 per year
Competition ends
Tuesday, July 29th 2025 at 4:00 pm
Academics
Admissions
Careers
Helpful Contacts
Services
Directories
Contact Us
1.800.461.4030
705.675.1151
View Campus Map
935 Ramsey Lake Rd. Sudbury, ON P3E 2C6
Book a campus tour or academic counselling session:
1.800.461.4030
705.673.6594
info@laurentian.ca
Land Acknowledgment - Aki Gaabijidebendaagwak
We would like to acknowledge the Robinson-Huron Treaty of 1850. We also further recognize that Laurentian University is located on the traditional lands of the Atikameksheng Anishnawbek and that the City of Greater Sudbury, also includes the traditional lands of the Wahnapitae First Nation. We extend our deepest respect to Indigenous peoples - as a sign of our continued relationship we will support Laurentian University’s Truth and Reconciliation Task Force Recommendations. Miigwech. Listen to it in Anishinaabemowin.
Laurentian University. Sudbury, Ontario, Canada. All Rights Reserved. 2025.
Policies
Accessibility
About Laurentian University
Laurentian University (Université Laurentienne), which was incorporated on March 28, 1960, is a mid-sized bilingual university in Greater Sudbury, Ontario, Canada.While primarily focusing on undergraduate programming, Laurentian also features the east campus of Canada's newest medical school - the Northern Ontario School of Medicine, which opened in 2005. Its school of Graduate Studies offers a growing number of graduate-level degrees.