About Olds College of Agriculture and Technology

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

The Opportunity: CLC Fitness Centre Clerk 1 - permanent, full-time

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement” Job Classification: Clerk I

The CLC Fitness and Recreation Center is co-owned and operated by both Olds College and Chinook’s Edge School Division using a business model to serve multiple clients from both institutions and Olds and area. Reporting to the Manager of Community Learning Campus Fitness and Recreation, the CLC Fitness Clerk supports the operation of the Community Learning Campus Fitness and Recreation Centre through the delivery of high-quality client service, precise administrative and financial support, and assistance with program coordination. This role upholds a safe, organized, and client-focused environment that aligns with institutional standards and objectives.

NOTE: This is a 5:15am to 12:30pm positions, Monday to Friday

Key Job Functions:

Administrative Functions

• Deliver prompt, courteous, and professional assistance to clients, ensuring a positive experience
• Respond to client inquiries, concerns, complaints in a timely, and efficient manner
• Foster strong relationships with clients, offering consistent support and building trust
• Administer, schedule, and fulfill orders for Outdoor Centre rental equipment
• Coordinate staff availability and assist in the development of employee work schedules
• Assist with the training and onboarding of new staff members
• Accurately enter and manage data related to fitness and recreation facility bookings
• Maintain accurate data entry, ensuring proper updates to systems or databases for record-keeping and reporting purposes
• Oversee filing and storage of documents to ensure security, organization, and accessibility of records
• Perform general administrative tasks to support the seamless operations of the Community Learning Campus Fitness and Recreation Centre.

Financial Responsibilities

• Ensure the accurate processing of registrations, membership sales, payments, and client transactions with meticulous attention to detail
• Oversee daily deposit reconciliation and generate corresponding financial reports

Programming

• May assist with the coordination and delivery of recreation programs, including but not limited to youth programs, events, and Intramurals

Health & Safety

• Clean, organize and assist in maintenance of fitness & recreation equipment
• Ensure the safety and well-being of the clientele by enforcing fitness center rules and regulations
• Possess a practical understanding of fitness equipment and its proper usage
• The employee is responsible for being aware of health and safety responsibilities and expectations as outlined in college policy, departmental and area procedures, and provincial legislation
• The employee will attend training as required by the supervisors and conduct work in a manner that protects the health and safety of themselves and others

Education/Experience/Skills/Knowledge Required

• Minimum of High School Diploma. Post-secondary education in administration or accounting is considered an asset. Coursework in computer applications and office administration is also beneficial.
• Minimum six (6) months related work experience
• Current First Aid & CPR certification
• Strong interpersonal and communication skills
• Demonstrate excellent organization and time management skills
• Makes decisions with our Community partners, stakeholders, and the sectors we serve in mind, demonstrating the value of relationship building.
• Acts ethically, openly, honestly, and respectfully to build and maintain an environment of trust, safety, and well-being
• Demonstrate a strong dedication to promoting inclusivity and diversity by actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understanding

Conditions of Employment

• May be required to do heavy lifting, repetitive physical work
• Current Criminal Reference and vulnerable sector check that is acceptable to the College
• Must respect and actively promote health and safety policies

Olds College offers a competitive benefit plan:

• Defined Benefit Pension Plan (LAPP)
• Extended Health, Dental, and Prescription Drugs benefits
• Health/Personal Spending Account
• Generous Vacation Leave
• Paid Holiday Closure
• ‘Olds College in the Community’ volunteer leave
• Professional development and opportunities for growth, including employee and family tuition waivers

Open until suitable candidate is found

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.