Admissions Officer l - Limited Term

Tracking Code: req1623

Faculty/Department: Office of the Registrar

Number of Positions: 1

Appointment Type: Limited Term 20 months

Hours of Work: 35 hours per week

Salary Range: Level 7 - Starting Salary, Step 1 $68,930

Posting Date: July 7, 2025

Closing Date: July 11, 2025 (7:00 pm EST)

Job Summary: Under the direction of the Manager, Admissions, the incumbent is responsible for the adjudication of applications, primarily from domestic applicants (Canadian citizens and permanent residents), to undergraduate programs at the university in accordance with institutional admissions policies and enrolment objectives. This includes interpreting admissions criteria, evaluating domestic and international transcripts, and reviewing supporting documentation in order to make fair and consistent decisions in a timely manner. The Admissions Officer is also responsible for assisting with transfer credit evaluations for students who have completed courses at other postsecondary institutions, in consultation with the university’s academic units.

Responsibilities/accountabilities:

1. Application Adjudication:

• Manages a detailed admissions portfolio, working alongside senior members of the team to ensure continuity of process and policy
• Works closely with the university student information system and other relational databases that manage student admission and transfer credit records
• Assists with the assessment of post-secondary credentials for transfer credit and institutional mobility
• Remains current with trends and issues in admissions and enrolment management through professional development and other activities
• Sets standards of service based on data and consultation with clients and documents work processes

2. Internal and External Communication:

• Responds to all internal and external inquiries providing detailed and accurate information utilizing an array of mediums; phone, online video conference and email
• Advises and counsels prospective students, applicants, parents, teachers, and guidance personnel about programs, courses, admission requirements and general aspects of university life
• Communicates to ineligible applicants, and advises on how to strengthen their application for the current or future term

3. Document Processing and Email Triage:

• Assists with processing electronic admissions documentation submitted through a variety of means including: the document upload tool located on the university’s admissions website and the Ontario Universities’ Application Centre’s Secure Applicant Messaging (SAM) tool
• Assists with triaging emails received via the centralized admissions inbox
• (futurestudent@ontariotechu.ca) and assigning them to the appropriate Admissions Officer

4. Recruitment and Outreach:

• Assists with recruitment activities such as the Ontario Universities’ Fair, open houses, welcome events, March Break week, guidance events, etc.

Required Skills:

• Strong interpersonal and communication skills
• Excellent computer skills in Microsoft Word, Excel, Access, and PowerPoint
• Superior organizational/multi-tasking and problem-solving skills
• Ability to adapt to changing priorities and projects
• Ability to maintain a high level of professionalism and respect for students, staff and faculty
• Must be flexible to deal with a variety of clients; secondary and non-secondary or non-traditional learners
• Demonstrated initiative and excellent judgement
• Maintaining confidentiality and integrity are essential

Required Education:

• Completion of a Formal Post-Secondary/College Program of Two Academic Years or Equivalent

• Completion of undergraduate university degree strongly preferred

• Verification of Academic credentials may be required

Required Experience:

• 1 to 3 years working in a post-secondary administrative unit
• Experience using a student information system is an asset

Knowledge:

• Understanding of Canadian and international secondary and post-secondary curricula.
• Working knowledge of student information systems (Banner) and relational databases
• Knowledge of the Freedom of Information and Protection of Privacy act (FIPPA) and other university privacy protection policies and procedures.
• Knowledge of all university programs, student support services and success strategies

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until July 11, 2025 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies which may also be found on our website https://ontariotechu.ca and which may be amended from time-to-time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada, will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the universities policies for accommodating employees with disabilities please review the university’s Accessibility Policy

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 7/21/2025

Expected End Date: 3/31/2027