Position Overview:

This role is responsible for processing and managing outgoing payments and ensuring timely and accurate payment of invoices with accurate coding in the GL system. This role requires precise attention to detail, strong organizational skills, the ability to produce accurate work in a high-volume, fast-paced environment, applying understanding of accounting functions to support the company’s financial operations.

This is an in-office role with standard working hours but requires some limited flexibility in hours required during peak months or year-end closing. We offer a competitive salary and bonus eligibility, benefits after 3 months, free parking and a great work environment.

Key Responsibilities:

Invoice Processing:

o Review, verify, and process vendor invoices, ensuring accuracy and approvals.

o Match purchase orders, receipts, and invoices to confirm legitimacy.

o Exercise sound judgment to accurately select appropriate GL codes for expense allocation using reference materials.

o Apply accrual accounting principles to record expenses in the correct period.

Payment Processing:

o Prepare and process biweekly ACH, wire and cheque payments.

o Schedule and ensure timely payment of all invoices to avoid late fees and penalties.

Vendor Management:

o Communicate professionally with vendors for payment inquiries and discrepancies.

o Set up and maintain vendor accounts in the ERP system.

o Set up and manage vendor templates within banking systems to streamline payment processing and ensure accuracy.

o Prepare and generate vendor remittance summaries.

Expense Reporting:

o Process employee expense reports in accordance with the Company’s Travel & Expense policy and appropriately inquire when variations seen.

o Reconcile corporate credit card transactions by verifying them against receipts and approvals.

Reporting:

o Support month-end and year-end closing processes.

Other Duties:

o Support the year-end audit by providing requested documentation, such as supplier invoices and cash disbursement records.

o Assist in special projects and process improvements.

Qualifications:

o Post-secondary or college-level education in accounting, business admin. or related.

o 5+ years of experience in the full accounts payable cycle

Skills

o Experience with ERP accounting software (we use Microsoft Business Central and will train on)

o Strong attention to detail/accuracy with a proactive approach to reviewing own work

o Excellent organizational and time-management skills.

o Maintains a positive and professional attitude with a strong commitment to continuous learning and process improvement.

o Proficient in Microsoft Office, especially Excel.

o Strong communication and problem-solving abilities.

o Ability to work independently and in a team environment.

Job Types: Full-time, Permanent

Pay: $45,000.00-$65,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Aurora, ON L4G 3X8: reliably commute or plan to relocate before starting work (required)

Application question(s):

• From where and how long would your commute to the address provided be?
• This is a 5-day work week at the office position. Are you comfortable with it?
• List the ERP systems you previously worked with.
• Score your Excel work knowledge from 1 to 10.
• What is your salary expectation?

Experience:

• Accounts Payable full cycle: 5 years (required)

Work Location: In person