SPH Engineering is looking for a dynamic and organized Office Coordinator to join their team! Located at our office in Woodstock, Ontario the Office Coordinator will be the main point of contact. The successful candidate will have a strong grasp on accounts payable and receivable, purchasing, and payroll administration. We are looking for someone who is organized and has a proven track record of their ability to multi-task.

The coordinator will be responsible for the following:

• General Accounting including accounts payable and receivable, billing, and reconciliation and journal entries
• Payroll: Complete weekly payroll, track and pay source deductions, EHT, WSIB.
• Purchasing: Track and order required office supplies.
• Project Administration including maintaining the schedule, submitting applications, and resource allocation
• HR Administration including onboarding of new hires, tracking vacation and monitoring employee benefits program
• Office Coordination: this includes filing, answering incoming calls and inquiries, planning and coordinating office events, ensuring smooth office function

What the successful candidate brings to the role:

• Diploma in Office Administration Management or similar paired with 5+ years of experience in coordinating/managing an office, experience in an engineering firm is considered an asset
• Advanced knowledge of Microsoft Office and QuickBooks.
• Ability to learn and implement new office/project management software packages.
• Strong organizational skills with the ability to assist in project scheduling and resource allocation.
• Excellent interpersonal skills with the ability to effectively communicate at all levels of the organization, including with clients.
• Self-motivated and able to meet deadlines.
• Able to multi-task and prioritize effectively.
• G license and reliable transportation as some driving is required.

We invite all interested applicants to apply for the role by submitting their resume to hr@spheng.com. While we appreciate all applicants only those in consideration will be contacted.

SPH is an equal opportunity employer, accommodation is available upon request for applicants with disabilities.

Job Type: Full-time

Pay: $27.00-$30.00 per hour

Additional pay:

• Overtime pay

Schedule:

• Day shift
• Monday to Friday

Language:

• English (required)

Work Location: In person

Application deadline: 2025-07-21