Department Faculty of Medicine & Dentistry - Office of Advocacy & Wellbeing

Salary range $25,418.51 to $34,318.82 (pro-rated)

Hours per week 17.5

Grade 7

Posted date July 25, 2025

Closing date August 8, 2025

Position Type Part Time - Trust Funded

Description

This position is a part of the Non-Academic Staff Association (NASA).

This position has a term length of 2 years with the possibility of extension, and offers a comprehensive benefits package.

Location - This role is in-person at the Northwestern Polytechnic Health Education Centre in Grande Prairie.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more**.**

Working for the Office of Advocacy and Wellbeing (OAW)

The Office of Advocacy and Wellbeing (OAW) in the Faculty of Medicine & Dentistry (FoMD) looks after issues pertaining to the health and well-being of undergraduate and graduate learners, residents, and post-doctoral fellows, and advocates on their behalf. OAW provides confidential, arms-length support to learners as an independent office, separate from their program.

Position

Join an exciting initiative supporting the future of medicine in northern Alberta! The Administrative Assistant, Office of Advocacy and Wellbeing (OAW) – Grande Prairie plays a key role in supporting medical learners through the Northern Alberta Medical Program (NAMP) with the University of Alberta’s Faculty of Medicine & Dentistry. Based at the Grande Prairie site, this part-time position provides specialized administrative support across multiple areas, including learner engagement, event coordination, communications, and operational processes.

As the first point of contact for learners accessing advocacy and wellbeing supports, this role is central to fostering a positive, supportive, and efficient environment for medical students. If you’re a highly organized professional who enjoys making a difference in learners' lives, this role may be a perfect fit.

You’ll work closely with OAW faculty, staff, and leadership at both the local (NAMP) and central (U of A) levels, reporting administratively to the Manager, Office of Education and taking direction from the Associate Dean, OAW, and Director, Student Affairs (NAMP).

Duties

• Coordinate scheduling for learner counselling sessions and support the Director, Student Affairs at NAMP.
• Act as the first point of contact for medical learners at the Grande Prairie site, responding to inquiries and connecting them to supports.
• Provide administrative support for meetings, including agenda preparation, documentation, and minutes.
• Plan and coordinate events such as student ceremonies, orientation week, and career development activities.
• Assist with the administration of awards, bursaries, and emergency financial support for learners.
• Support communications by drafting emails, preparing briefing notes, and updating webpages.
• Process purchasing, invoices, travel claims, and credit card reconciliations using university systems.
• Collaborate with the Edmonton OAW admin team and provide cross-coverage as needed.
• Support NAMP student representatives with planning and delivering student-led initiatives.

Qualifications

• Minimum 2-year diploma in a relevant discipline and several years of related experience. Equivalent combinations of education and experience may be considered. A Post-Secondary degree in Business Administration is preferred.
• Professional written and oral communication skills.
• Strong multi-tasking skills: should have the ability to be flexible and adaptable in a complex environment and possess strong problem-solving skills and decision-making within a larger team.
• Have excellent technical skills (computers and other office tools), including aptitude in MS Word, Excel, PowerPoint, Google Calendar, Google Suite, Google Apps; and ability to learn new software platforms as necessary.
• This role involves frequent interaction with students and requires someone with strong interpersonal skills, sound judgment, and the ability to assess and respond appropriately to situations based on their urgency and sensitivity.
• Must be familiar with the responsibility of working with highly sensitive and confidential material.
• Demonstrated effective interpersonal skills in working with learners, staff, Faculty, internal and external groups, and the community.
• Must possess a valid driver's license and have the ability to travel on occasion.
• Event planning experience is considered an asset.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes ayant une orientation sexuelle ou une identité et une expression sexospécifique; et tous ceux qui peuvent contribuer à la diversification des idées et à l'université à postuler.

Note: This opportunity will be available until midnight August 8, 2025, Edmonton, Alberta local time.