Apply By: Thursday, August 14, 2025 11:59 pm EDT

Contract Services Clerk

Job ID:

232625

Posting status:

Open

Organization:

Ministry of Transportation

Division:

Transportation Infrastructure Management/Capital Program Delivery

City:

Thunder Bay

Position(s) language:

English

Job term:

1 Permanent, 2 Temporary assignments/contracts up to 12 months with possible extension

Job code:

08OAD - Office Administration 08

Salary:

$26.92 - $31.31 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

Are you a highly organized professional with strong interpersonal skills and a background in administrative and clerical support? If so, consider this exciting opportunity! Bring your expertise and make a meaningful impact in a dynamic and collaborative environment.

Note: These positions require you to work from the physical work location at 615 James St S, Thunder Bay, a minimum of three days per week. Current hybrid work arrangements are subject to change.

About the job

As a member of this highly effective team, you will:

• receive and reconcile invoices for various construction and maintenance programs.
• provide information to staff on payment and contract administration policies and procedures.
• monitor expenditures to ensure sufficient funds are available.
• maintain operations office inventories of assets.
• provide support to Maintenance Coordinators and Superintendents to ensure the maintenance inventory management procedures are followed
• provide administrative support in day-to-day activities (e.g., arranging meetings)

What you bring to the team

Technical Knowledge

You have:

• knowledge of administrative and financial processes and procedures
• knowledge of financial systems to reconcile expenditures, and process payments
• knowledge of contract administration procedures for payment verification

Administrative Skills

You have:

• organizational, analytical and problem solving skills.
• research skills to gather data and information.
• mathematical skills to verify invoices for accuracy.
• computer skills including knowledge of word processing, spreadsheets and database.

Communication and Interpersonal Skills

You can:

• respond to requests from internal/external clients with tact and diplomacy.
• prepare written responses for information and financial requests.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

Apply by:

Thursday, August 14, 2025 11:59 pm EDT

Position details:

• 1 English Permanent, 615 James St S, Thunder Bay, North Region
• 2 English Temporary, duration up to 12 months, 615 James St S, Thunder Bay, North Region

Compensation group:

Ontario Public Service Employees Union

Work hours:

Schedule 3.7

Category:

Administrative and Support Services

Posted on:

Wednesday, July 30, 2025

Note:

• E-MT-232625/25(3)

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the job description to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together