MISSION: The Accounts Receivable and Payable Specialist, contributes to maintaining the accounting records of all customers and vendors within the organization.

Duties and Responsibilities:

Accounts Receivable

• Receive and verifycustomer payments; apply them on a timely basis to the correct customer and invoice/sales order. Ensure follow-up on short payments on a timely basis.
• Using the remote deposit scanner, ensure timely depositingof cheques.
• Process customer credit card payments when needed
• Advise customer service in a timely manner when prepayment of a sales order is received
• Generate customer invoices in the system and send electronically to customers on a daily basis
• Ensure that customer accounts are placed on hold when overdue.
• Responsible for maintaining customer terms under the direction of the Accounting Manager.
• Responsible for organizing biweekly AR report and monitor customerreceivables, with the goalof maintaining a balance of lessthan 10% over 60 days.
• Send reminder emails, invoice copies and make telephone calls to past due customers, and potentially refer to litigation as required.
• Collaborate with Sales and customer service on collections
• Reconcile and balanceall customer accounts.

Accounts Payable

• Enter PO 3 way match invoices as well as manual invoices in system after approval
• Maintain vendor invoice files – to be processed, processed and paid
• Process monthly expense/credit cards reconciling to statements
• Reconcile vendor accounts and respond to vendor payment requests
• Maintain vendor master for address, payment terms and banking information in system as needed
• Ensure careful attention to currency, due dates, special project references and intercompany accounts requirements when entering invoices
• Process vendor payments in system as well as in banking system (all electronic payments)
• Reconcile vendor accounts at minimum monthly to ensure automated vendor payments have invoices recorded.

General Accounting

• Prepare bank reconciliations for multiple accounts in multiple currencies.
• Prepare monthly file of intercompany balances
• Maintain and order office supplies as needed
• Update documentation of system processes as required
• Completes other general accounting tasks as directed by Accounting Manager.
• Answer incoming calls on occasion when customer service unavailable

Skills and Knowledge:

• General Accounting knowledge (DR and CR) of various transactions in AP, AR and bank.
• Strong attention to detail and accurate processing
• Strong validation/verification of information before sending to manager
• Minimum Intermediate knowledge of Microsoft Excel and Outlook are a must.
• Ability to draft customer and vendor correspondence with professionalism and understanding of business policies and procedures.

Personal Attributes:

• Organized – electronic and paper
• Takes Initiative on process improvements
• Works well autonomously and within the team
• Ability to prioritize work and meet deadlines
• Strong sense of integrity and trust
• Customer Service Orientation