Position Title Administrative Specialist - Milano/Cortina Olympics (English Services) (Hybrid)

Status Of Employment Contractee Long-Term (Fixed Term)

Position Language Requirement Language Skills: Work at CBC/Radio-Canada At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date 2025-08-05 11:59 PM

CBC Sports is seeking a highly organized and proactive Administrative Specialist to join our Business Team as we gear up for the Milano Cortina 2026 Olympic Games. This is a pivotal role, ensuring the smooth and efficient operation of our team as we prepare to deliver exceptional Olympic coverage. If you have experience in TV or media production and logistics, that's a strong asset!

What You'll Do As our Administrative Specialist , you'll be the backbone of the CBC Sports Business Team, providing comprehensive support to various production components. You'll be instrumental in ensuring seamless operations and contributing directly to the success of our Olympic coverage.

Your Key Responsibilities Will Include

• Comprehensive Administrative Support: Provide full administrative support to the CBC Sports Business team, managing logistics, handling day-to-day administrative matters, and ensuring adherence to established procedures.
• System & Document Management: Maintain and sometimes develop efficient filing systems, inventory tracking, payment tracking, and the tracking of other production assets and resources. Accurately and promptly prepare, gather, receive, and enter documents and information into relevant systems.
• Travel & Expense Coordination: Coordinate all travel arrangements (flights, hotels, ground transportation, meeting coordination) and manage expense reports for production teams, both internal and freelance team members,
• Contract & Payment Processing: Prepare contracts and agreements, ensuring compliance with collective agreements, legislation, industry standards, and CBC policies. Process payments efficiently within CBC contract and invoice portals.
• Operational Planning Support: Analyze production and departmental needs to contribute to short- and long-range planning, helping facilitate decisions related to facilities, resources, schedules, and procedures.
• Meeting & Communication Facilitation: Prepare written and visual materials, agendas, and minutes for meetings. Organize and arrange meetings, conferences, and staff functions, coordinating calendars across multiple time zones. You'll also be the welcoming face, greeting and interacting with visitors.

This role requires a proactive self-starter with meticulous attention to detail, excellent communication skills, and the ability to thrive in a fast-paced environment.

What You Bring We're looking for a highly organized and collaborative individual ready to take on the challenges of a major sporting event.

• Experience & Education: A university or college education, OR at least 3 years of experience performing administrative or coordination duties in a professional setting.
• Technical Proficiency: Proficiency in Google Suite and Microsoft Excel, with the ability to quickly learn other applications and internal CBC systems.
• Communication Skills: Excellent written and verbal communication skills, demonstrating discretion, diplomacy, and professional tact.
• Organizational & Problem-Solving Skills: Strong organizational skills and meticulous attention to detail. You're a proactive problem-solver with the ability to manage multiple priorities, work under pressure, and meet tight deadlines.
• Collaboration & Independence: A collaborative mindset with strong relationship-building skills. You can work effectively both independently and as part of a team.
• Adaptability: The ability to handle confidential information with discretion and work various shifts, including overnights during the Olympic Games. You'll also need the ability to lift boxes.

Assets That Set You Apart (not required but would be an asset):

• Experience working in a TV or media production environment.
• General knowledge of CBC/Radio-Canada.
• Passion for high-performance and Olympic sports.
• Cultural awareness and sensitivity, with knowledge and understanding of, and/or connection to, underrepresented communities across Canada.
• Experience with Workday and Livelink.
• Prior experience booking travel and accommodation.
• Bilingualism (English/French).

What We Offer At CBC Sports, we foster an environment where our team members can truly thrive. When you join us, you can expect:

• A Creative & Dynamic Work Environment: Your ideas and contributions are not just heard, but truly valued and respected.
• Supportive Leadership: A management team committed to upholding the highest standards of inclusion and diversity.
• Growth Opportunities: Access to continued learning and professional development, helping you advance your skills and career.
• Mentorship & Collaboration: Opportunities to learn from the best in the industry and help coach new talent, fostering a strong sense of collaboration, inclusion, creativity, and innovation.
• Work-Life Balance: The benefit of hybrid work opportunities and flexible work schedules to help you achieve a healthy balance between your professional and personal life.

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next

step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.
• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country’s diversity. That’s because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That’s why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada’s public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location: Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number Of Openings 1

Work Schedule Full time