Open Door Group (ODG), a trailblazing non-profit organization serving communities across Canada and is on the lookout for a passionate and dedicated People and Culture Administrator to join our innovative team.

Salary Range: $28.00 to $37.00 per hour, commensurate with experience and qualifications.

Hours of Work: 22 hours per week

Status: Exempt, Part-time, temporary to March 27, with a possibility of extension

Work Location: This position will be hybrid remote, with a primary work location of a home office. A secondary work location from our Open Door Group offices in Vancouver, Kamloops, or Sechelt may be assigned, based on where the successful candidate lives.

Closing Date: August 6, 2025

Your Role:

Under the direction of the Director of People & Culture, the People & Culture Administrator provides high-level administrative and logistical support to the HR Department.

This role demands a high level of reasoning, professionalism, discretion, and attention to detail. The P&C Administrator plays a critical role in ensuring the smooth and efficient handling of HR processes, including maintenance of employee records, employee change management coordination, benefits administration, and supporting general HR compliance in a confidential environment. The P&C Administrator is a key contact for general employee queries and supports the wider HR team in delivering high-quality, customer-focused, HR services across the organization.

Please see the full job description for a detailed description of the responsibilities included in this position. Full posting and job description are available here: https://www.opendoorgroup.org/about-us/join-our-team

Why Open Door Group?

Champion of Great Workplaces: ODG proudly holds the title of one of Canada's Certified Great Places to Work, fostering a culture of compassion and authenticity. Join a team that values your unique contribution and believes in the boundless potential of every individual.

Competitive Compensation and Benefits: As a Certified Living Wage Employer, ODG is committed to offering more than just a job. An Employer-paid health and dental benefits package will be made available, including an Employee and Family Assistance program and Telus Virtual Health Services to support your health and well-being.

Community Impact: Be part of an organization that goes beyond the conventional, providing tailored employment services to build strong workforce ecosystems and thriving communities. Your work will directly contribute to the social and economic well-being of the community.

What You Bring to This Role:

You are a motivated and organized individual who thrives in dynamic environments. Your excellent communication skills and emotional intelligence enable you to manage candidate and employee relationships effectively. You are adept at juggling multiple priorities and possess a solution-oriented mindset, always looking for ways to improve processes and outcomes. You are able to handle sensitive and complex situations with sound judgment, tact, discretion and confidentiality.

Key Responsibilities:

Administrative Support

• Handles general admin tasks like writing letters, updating procedures, and doing research.
• Answers staff questions about HR policies and helps roll out new ones.
• Takes meeting notes and shares them afterward.
• Facilitates benefits paperwork, enrollments, and supports claims management administration.
• Makes sure HR processes follow company policies and employment laws.
• Prepares documents, reports, and presentations for HR projects.
• Supports workplace health and safety (OHS) program tasks.
• Books travel and submits expense claims.
• Develops systems to improve communication and workflow systems.
• Receives and distributes incoming HR correspondence.
• Assists with other HR projects as needed.

Recruitment, Onboarding & Employee Experience

• Supports the workflows during staff onboarding, job changes or departures.
• Assists with hiring by posting jobs, booking interviews, and doing background checks.
• Tracks employee programs and prepares reports.
• Helps coordinate training and tracks who attends.
• Supports HR projects and responds to general staff questions.
• Assists with planning events and morale-boosting activities.
• Manages the return of company property when employees leave.

Systems, Reporting & HRIS Administration

• Keeps employee records up to date (employment contracts, benefits, reviews, etc.).
• Maintains the HR system (HRIS) and ensures data is accurate.
• Works with Payroll to process changes like new roles or benefit updates.
• Prepares HR reports for both internal and external use.
• Uses AI tools to boost efficiency and support data-based decisions.
• Maintains content on the HR SharePoint site.

What you bring to the position:

Qualifications:

• Diploma in a related discipline, such as Business Administration, Human Resources OR an equivalent combination of education and experience
• A demonstrated commitment to Open Door Groups Values of Customer Experience, Impact through Results, and Accessibility, Equity, Diversity and Inclusion
• Must provide a satisfactory criminal background check.

Experience

• Previous applicable experience (2-3 years) with a preference for experience in dynamic administrative support roles
• Experience with HRIS (Human Resources Information Systems) is preferred.

Skills

• Demonstrated ability to respond and react to changing priorities; adaptability and flexibility.
• Demonstrated ability to write clear and concise copy and reports.
• Detail oriented with a high level of accuracy in data management
• Demonstrated critical thinking skills and ability to identify and resolve issues independently
• Strong communication, interpersonal and influencing skills, both with internal colleagues and external stakeholders.
• Project coordination skills
• Experience using AI tools to automate workflows or improve productivity
• High standards of integrity and a demonstrated ability to maintain the confidentiality of sensitive employee information
• Proficiency in MS Office and an aptitude for systems and software
• Ability to handle sensitive and complex situations with sound judgment, tact, discretion and confidentiality
• Strong administrative and organizational skills; effective time management.
• Personal resilience and the capacity to work effectively and stay calm under pressure are essential
• Experience working in a unionized environment is considered an asset.

If you're ready to take the next step in your career and help take a dynamic team to new heights, we encourage you to apply. Join us in shaping the future of Open Door Group and making a difference.

Open Door Group values diversity and is committed to providing an inclusive work environment. We are looking for qualified individuals who represent, at all job levels, the diversity of the people we serve and encourage applications from Indigenous peoples, individuals of all genders and sexual orientation, origin and ethnic affiliations, disability, age, and religion.

Only shortlisted candidates will be contacted.

Thank you for your interest in joining the Open Door Group team!