Taking care of our environment has never been more important than it is today. The Nature Conservancy of Canada (NCC) is looking for a Gift Administrator to join a team committed to protecting our most important natural areas and the plants and animals they sustain.

NCC is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962, we have brought people together to conserve and restore more than 15 million hectares across Canada. NCC takes a collaborative, evidence-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.

NCC recognizes that we work on lands that have long been cared for by Indigenous Peoples under their own laws and knowledge systems. We are committed to transforming how we do our work, advancing Reconciliation through conservation, and working with Indigenous Peoples in meaningful, respectful, and supportive ways.

Position Summary

The Gift Administrator position is responsible for ensuring pre-authorized donations from all offline sources (Direct Mail, Telemarketing and Face to Face campaigns) are set up, processed and cancelled while maintaining integrity of donors and their financial information in Raiser’s Edge (RE). The incumbent is responsible for regular updates of active monthly donation files as per new initiative related to aligning fundraising data with financial data for Integrated Marketing team. Additionally, from information provided by the payroll manager, this incumbent administers staff payroll contribution in Raiser’s Edge (RE) to allow those who seek accurate staff giving information is available.

The incumbent is also responsible for generating accurate CRA compliant consolidated annual tax receipt data files for all donors as well as replacement receipts for fulfillment house while ensuring data accuracy and integrity is maintained.

Key Responsibilities

Data entry, gift processing and receipting.

• Accurate and timely data entry, gift processing, make up payments, and any pause or cancellation of recurring preauthorized donations from mailed in reply coupons, internal files, other fundraising channels such as Telemarketing and Face to Face campaign vendor files.
• Perform quality checks on data files from third party fundraisers and provide regular status reports to internal team and management.
• Adheres to internal PPSGs, external regulations and compliance requirements when processing and allocating revenue.
• Issuing and generating CRA compliant tax receipts files annually for consolidated receipts, cancelled receipts, ad hoc receipts from Face to Face campaigns and replacement receipts request file.
• Create and update import file templates from various sources for RE using either RE Import module or 3rd party product such as Import O’Matic.
• Create, update, and terminate staff payroll contributions in RE based on information provided by Payroll Manager twice a month.
• Ensuring daily reconciliation of recurring gifts, 3rd party designated donations data recorded in RE and bank are completed, and any discrepancy resolved.

Reports, Training and Process Improvement

• Provide scheduled and ad hoc revenue stats on monthly recurring donations and their trends for senior team.
• Provide training to other Gift Administration staff on recurring gifts related processing and receipting.
• Identify process challenges and recommend solutions that provide efficiencies, remove redundancies, avoid errors, and implement new solutions related to gift processing.

PPSGs and manuals

• Updating Data Entry guide, Gift Entry Manual, PAP Manual, and End to End procedure document as well as creating new procedure documents as needed.
• Updating and creating PPSGs related to recurring gifts and providing suggestions for areas outside of recurring gifts.

Other Support functions. Assist other staff and other areas of gift administration.

• Assist in Online, Major gifts, and Annual Giving gifts processing and receipting.
• Assist in overseeing volunteers or temporary staff including interns.

Other ad hoc projects and duties assigned by Manager, Gift Administration, Director, Database and Gift Administration, and Chief Financial Officer.

Position Requirements

• College Diploma
• 2-4 years of experience
• Intermediate/advanced MS Office skills
• Raiser’s Edge or other non-profit databases, MS Office suites
• Experience with CRA gift receipting requirements

Preferred Requirements

• University Degree
• RE:7, RE: NXT. RE Import Module or other integration tool such as Import O’Matic

Application Deadline

July 25, 2025 | 11:59pm EST, 9:59pm Mountain Time, 8:59pm Pacific Time, 10:50pm CST, 00:59 am +1 AST

At NCC, we're committed to providing a healthy, safe, barrier free and inclusive, workplace, where respect and diversity are recognized assets. We strive for bold conservation achievements in which equity, diversity and inclusion (EDI) are the norm. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. NCC implements an employment equity program and encourages members of designated groups to self-identify.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, contact us by email at hr@natureconservancy.ca to make any required arrangements. If you have questions regarding accessible employment at NCC, please email us at hr@natureconservancy.ca.